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From Requirement to Reality: Setting Up a T-STEM Advisory Board - Make It Work for YOU

Learn how to establish a T-STEM Advisory Board successfully with clear expectations and effective strategies. Discover tips for engaging industry officials, school representatives, and stakeholders. From targeting the right members to organizing meetings and follow-ups, this guide provides a comprehensive roadmap for a successful advisory board setup. Benefit from insights on maximizing the board’s potential, dealing with foreseeable issues, and ensuring active participation. Explore how the advisory board can offer internships, fundraising opportunities, media exposure, and community representation. Get ready to take your T-STEM program to the next level with a well-structured advisory board!

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From Requirement to Reality: Setting Up a T-STEM Advisory Board - Make It Work for YOU

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  1. From Requirement to Reality How to Set up A T STEM Advisory Board

  2. What would YOU like to know?

  3. Benchmark 1.2 C • The expectations are clear!

  4. Step 1: Target members • What kind of industry officials would you like to target? • Make – up of school? • Direction that school is headed • Who is in your area? • PTO representative

  5. What Worked for HSI… • Medical Professionals…. • Medical Institutes (PIMA) • Support Groups • Awareness Organizations • T STEM Personnel • IHEs ( PVAMU)

  6. Tips • Ask for Office Managers, not the Doctors… • Be willing to leave messages • 1 Yes is worth 1000 Nos • Be prepared to give information about your school • Be flexible – ask for the office to send anyone • Use your existing partnerships • Go out to their events with your students and then ask for support

  7. Step 2: Send out Notice • Phone usually works best but also send written ( via email or snail mail)

  8. Tips • The potential member will usually request one method or another. • Send a follow up reminder ( better safe than sorry)

  9. Step 3: Event Day • Breakfast is great! • They prefer to stop by on their way to work than in the afternoon • Have MOU ready and in their folder that day! • Tour, presentation… • All administrative team should be present (Top priority)

  10. MOU Example

  11. Step 4: Follow up & Plan 1st Meeting • Not too far in the future • Follow up with individuals who agreed • Send them an email and state that they have accepted. • For individuals who did not agree, see if they would like to be involved in another way (guest speakers, equipment donation, volunteer, etc.)

  12. Tip: • Send out agenda ASAP with reminder at least 1 week in advance • Meetings only last an hour to 1.5 hours at most • Have a sign in Sheet prepared • Give them a copy of the T STEM Blueprint

  13. 1st Meeting Agenda • Selecting a Chair • Advisory Board description

  14. Who Should Be Present?? • Principal • Aps/ Deans • Counselors • PR person • Director of Special Programs ( maybe?) • Superintendent ( AAP)

  15. Always Take Minutes • Send out after the AB meeting is over. • Resend with agenda for next meeting 1 week prior to meeting

  16. Subsequent meeting Agenda • By Laws • T STEM Blueprint

  17. By Laws • Helps to address foreseeable issues with advisory board; set guidelines

  18. Foreseeable Issues • Time commitment changes – some members are not as active ( procedure?) • School members not as invested? • Absent AB members ( quorum?) • New elections (?) • Allowing board members to be stakeholders • Others?

  19. Benefits • AB offers internships • AB assists with setting up and cleaning for events ( WCC, Meet the faces of Healthcare Night, etc) • Fundraising • Fieldtrips • Media and Press • AB represents the community

  20. QUESTIONS Michelle Sanders – Limonthas Email: msanders@harmonytx.org

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