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From Requirement to Reality

From Requirement to Reality. How to Set up A T STEM Advisory Board. What would YOU like to know?. Benchmark 1.2 C. The expectations are clear!. Step 1: Target members. What kind of industry officials would you like to target? Make – up of school? Direction that school is headed

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From Requirement to Reality

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  1. From Requirement to Reality How to Set up A T STEM Advisory Board

  2. What would YOU like to know?

  3. Benchmark 1.2 C • The expectations are clear!

  4. Step 1: Target members • What kind of industry officials would you like to target? • Make – up of school? • Direction that school is headed • Who is in your area? • PTO representative

  5. What Worked for HSI… • Medical Professionals…. • Medical Institutes (PIMA) • Support Groups • Awareness Organizations • T STEM Personnel • IHEs ( PVAMU)

  6. Tips • Ask for Office Managers, not the Doctors… • Be willing to leave messages • 1 Yes is worth 1000 Nos • Be prepared to give information about your school • Be flexible – ask for the office to send anyone • Use your existing partnerships • Go out to their events with your students and then ask for support

  7. Step 2: Send out Notice • Phone usually works best but also send written ( via email or snail mail)

  8. Tips • The potential member will usually request one method or another. • Send a follow up reminder ( better safe than sorry)

  9. Step 3: Event Day • Breakfast is great! • They prefer to stop by on their way to work than in the afternoon • Have MOU ready and in their folder that day! • Tour, presentation… • All administrative team should be present (Top priority)

  10. MOU Example

  11. Step 4: Follow up & Plan 1st Meeting • Not too far in the future • Follow up with individuals who agreed • Send them an email and state that they have accepted. • For individuals who did not agree, see if they would like to be involved in another way (guest speakers, equipment donation, volunteer, etc.)

  12. Tip: • Send out agenda ASAP with reminder at least 1 week in advance • Meetings only last an hour to 1.5 hours at most • Have a sign in Sheet prepared • Give them a copy of the T STEM Blueprint

  13. 1st Meeting Agenda • Selecting a Chair • Advisory Board description

  14. Who Should Be Present?? • Principal • Aps/ Deans • Counselors • PR person • Director of Special Programs ( maybe?) • Superintendent ( AAP)

  15. Always Take Minutes • Send out after the AB meeting is over. • Resend with agenda for next meeting 1 week prior to meeting

  16. Subsequent meeting Agenda • By Laws • T STEM Blueprint

  17. By Laws • Helps to address foreseeable issues with advisory board; set guidelines

  18. Foreseeable Issues • Time commitment changes – some members are not as active ( procedure?) • School members not as invested? • Absent AB members ( quorum?) • New elections (?) • Allowing board members to be stakeholders • Others?

  19. Benefits • AB offers internships • AB assists with setting up and cleaning for events ( WCC, Meet the faces of Healthcare Night, etc) • Fundraising • Fieldtrips • Media and Press • AB represents the community

  20. QUESTIONS Michelle Sanders – Limonthas Email: msanders@harmonytx.org

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