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Welcome to the Travel Breakout Session

Welcome to the Travel Breakout Session. National Advisory Council for Office Professionals. Travel and Relocation Services Branch. Why do I have to use GovTrip?. GovTrip 2.0 Overview – What’s New?.

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Welcome to the Travel Breakout Session

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Presentation Transcript

  1. Welcome to the Travel Breakout Session National Advisory Council for Office Professionals

  2. Travel and Relocation Services Branch

  3. Why do I have to use GovTrip?

  4. GovTrip 2.0 Overview – What’s New? • …Modernized the Web site’s “look and feel” in line with commercial Web sites – making it more intuitive and easier to use • …Streamlined, but no significant changes to current processes for: • Planning travel • Requesting and approving authorizations and vouchers • …User Friendly • Step by step navigation or • Power User-Experienced with Gov Trip • No Pop-Up Windows

  5. How about those GovTrip/FMMI Rejects?!

  6. How does a travel authorization get from the SIGNED stamp to the APPROVED stamp?

  7. Let’s talk about airfare What are Contract City Pairs and how are they different from Government Fares? What is the Fly America Act?

  8. Rules Of Thumb • If it doesn’t say you can, you can’t! • Just because it saves money doesn’t mean it is permissible by regulation.

  9. GovTrip says it was PAID, so why didn’t I receive my voucher payment?

  10. OSEC Foreign Travel Approval & Foreign Travel Information System Update

  11. What happens if I don’t pay my US Bank Card Bill?

  12. What are my options for paying my US Bank Balance?

  13. US Bank/USDA Zero Tolerance Policy • The card shall not be used for travel related expenses for NON-USDA reimbursed travel, or for non-government related identification purposes. • Prohibits unauthorized charges and charges not associated with official travel, including use of card for personal items, or by family members. • Prohibits using card while not on official travel, or in the vicinity of the duty station. • Smart Pay II contract specifically prohibits use of the travel card within the vicinity of the official duty station • Exceptions: Cash advances at local ATM’s no more than 3 days prior to travel

  14. US Bank/USDA Zero Tolerance Policy • Use of card is required while on travel • Failure to use card for authorized purposes while TDY is a violation of USDA policy.

  15. US Bank/USDA Zero Tolerance Policy • Prohibits shared use of the card with another employee for official travel purposes. • Prohibits account delinquency beyond a 31+ day period. • Delinquency Period Starts at Beginning of Billing Cycle, Not at Payment Due Date. • Time between beginning of billing cycle and payment due date is a “grace period.” • Missed Payment Due Dates bring the delinquency “Clock” back to the date of the billing cycle. • Must pay accounts with sufficient funds; reports of NSF by US Bank is a violation of policy.

  16. US Bank/USDA Zero Tolerance Policy • Government-issued travel reimbursements must be used to pay US Bank bill. • Prohibits excessive cash advances (ATM withdrawals), or cash advances not commensurate with official travel. NOTE: Once US Bank cancels an Individually Issued Travel Card because of non-payment, misuse, or abuse, the card will NOT be reinstated for any reason. USDA will not ask US Bank to reissue a card when the traveler has lost privileges due to non-payment, misuse, or abuse.

  17. USDA Office of Ethics • Misuse of position - Property {5 CFR 2635.701-705} Though not technically "government property," you are prohibited from using the contractor-issued U.S. Government travel charge card for other than reimbursable travel expenses outside of your permanent duty location.

  18. Ethics Rules Regarding Misuse of the Government Travel Card Intentional use of a travel card for non-approved purchases is a violation of a legitimate government contract and may subject the cardholder to disciplinary action and/or criminal penalties.

  19. Who do I call if I have questions? NAL/National Program Staff/Administrator’s Office Laura Pope (301) 504-7693 North Atlantic Area Joyce Hamilton (215) 233-6689 South Atlantic Area Valjean Farmer (706) 546-3492 Midwest Area Kit Mernick (309) 681-6604 Midsouth Area Cack Norquist (662) 686-5384 Beltsville Area Ashlea Lebo (301) 504-6106 Northern Plains Area Linda Sundstrom (970) 492-7026 Southern Plains Area Freida Williams (979) 260-9493 Pacific West Area Lisa Jackson-Beitia (510) 559-6010/601

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