Building Leadership Teams 2011-12 Session #2 November 2011 Driving Continuous Improvement Throughout the School!
Find Someone from another BLT to share: • An accomplishment for your BLT Team this school year • A challenge for your BLT Team this school year. WELCOME
Agenda • Review BLT Key Outcomes • Harris Poll Results • PLC Check/Feedback • PDSA Cycle • Review and Next Steps • Sharing PLC Goals and PDSA • Tools for Collaborative Data Analysis
Housekeeping… • Use of email • Materials (Web Site & Books) Future Meetings- 8:00am – 11:30pm • January 10 & 12, 2012 • March 27 & 29, 2012 • Lunch & Breaks • Afternoon Planning Time • 12:30 – 3:00
2011-12 BLT Key Outcomes • Set and communicate direction! • Effectively implement PLCs with integrity and fidelity at the school • Align the work of PLC teams with the School Improvement Plan • Use the Plan Do Study Act cycle and quality tools to drive improvements for PLC/SIP SMART goals Review
Review your Building Leadership Team Norms Review your team BLT norms before we begin our work today!
Random Acts of Improvement School Direction Goals and Measures School Direction Goals and Measures Aligned Acts of Improvement
Rate your School’s Alignment Efforts Random Actions/Efforts Aligned Actions/Efforts • 5 Where are you on the continuum? 1
Stakeholder Involvement • Involve stakeholders to: • Better understand problems • Provide improvement suggestions • Use quality tools: • Stay objective and productive • Everyone provides input quickly • Obtain broad representation • Involving stakeholders validates them and will ultimately lead to higher customer satisfaction
Example • Issue- School rules do not keep order and discipline • 1.) Identify stakeholders with problem • Parents, Students and Staff • Gather a representative group • Arrange a time for the group to meet
Issue- School rules do not keep order and discipline • 2.) Ask key questions such as: • Help us understand the issue: • How has this issue personally affected you? • Provide examples of how school rules do not keep order and discipline. • What do you think is the cause of this issue at our school? • Help us solve the issue: • What suggestions and ideas do you have that would help improve this issue?
Issue- School rules do not keep order and discipline • 3.) Use quality tools to seek input on the key questions: • Brainstorming • Generating ideas on sticky notes • Affinity Diagram • Put together like ideas/themes • Nominal Group Technique • Narrow the focus to the most important
Brainstorming • What suggestions and ideas do you have that would help improve this issue?
Affinity Diagram • What suggestions and ideas do you have that would help improve this issue? Theme 4 Theme 1 Theme 2 Theme 3 Theme 5
Nominal Group Technique (option) • What suggestions and ideas do you have that would help improve this issue? Theme 4 Theme 1 Theme 2 Theme 3 Theme 5
Issue- School rules do not keep order and discipline • 4.) Clarify and summarize key learning's from the focus group • What did you learn about the issue? • What were the key themes? • How will the team use the information? • What are the next steps?
Harris poll update- • Report out by school… • Discuss your progress to date regarding the Harris Poll results • What steps has your team taken already? • What are the next steps?
BREAK Sit in Grade Level Groups Look for the Signs
PLC Logistics • Web site for guidance • Online form/log each week • Role of PLC leadership rotated • Facilitator • Recorder • SMART Goals & PDSA
PLC Quick Check FeedBack
True or False • All PLC teams must have SMART Goal. • All District PLC Teams must be on the same task on any given week. • All PLC teams must collect data. • PLC teams will never get to determine how they want to spend their PLC time? • All PLC teams must have a Pareto Diagram.
PLC’s “To Do’s” All teachers will: • Complete the • PDSA Cycle by (February 1, 2012)
After reviewing assessment data and BLT goals, create a SMART goal to focus on target skill(s) Define how your team is currently teaching the skill (flowcharts)
Define the System August/Sept Reviewed: District, Building, & Classroom Data
Elements of a SMART Goal By (time frame), students will (do what with the identified skill and by how much or with what percent accuracy) as measured by (monitoring tool) every (time period). Review
5th Grade PLC SMART GOAL • By May 2012 all students will improve their writing skills, specifically in the area of Language, by 4 points based on the Ridgeview Writing Rubric.
Share Your PLC SMART GOAL Components Targeted Skills Monitoring Tool Example: Bi-weekly CARS Assessment • Example: Main Idea FREQUENCY: Every 2 weeks
Define the Current Situation How is the skill currently taught?
Flow Chart Purpose - Defines the system being studied - Gets agreement - Identifies “value added” activities - Identifies “dead wood” activities” - Documents changes to the process
Deployment Flow Chart How is it made? 1. Define the process boundaries (starting point / stopping point). 2. Describe the process in operation. 3. Draw the People Coordinate. 4. List major steps in the process. 5. Draw the flow chart, using symbols 6. Study the flow chart.
Yes No Task Make a Decision Start Conduct a Meeting Report Out End of Process
Writing Flow Chart View Video
Determine what in-process measures could be used to gather baseline data. Next use a run chart & pareto diagram to display the data collected.
Access Current Situation Sept/October Choosing or Developing Common Assessments
Which Tools Fit my Data? • Run Chart and • Pareto Diagram • are used to monitor multiple skills • Run Chart is used to monitor 1 skill
Run Chart What is it? • A line graph (data plotted over time) • Looks at the system’s behavior over time • Used by teams when gathering baseline data at the beginning of a PDSA project and again after the improvement theory has been tried
Next… Pareto Diagram • Pareto’s Law “80/20” • Run chart = data over time • Pareto Diagram = discrepancy data
Pareto Diagram What is it? - A bar chart which ranks related measures in decreasing order of occurrence - A tool to separate the significant aspects from the trivial ones
Pareto Diagram How is it made? 1. Collect the data. 2. Construct a frequency table. 3. Draw and scale the horizontal and vertical axes. 4. Draw and label the bars for each category 5. Draw the cumulative percentage line. 6. Review the results of the Pareto.