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LCLS Management Meeting - April 2004 News and Updates

This document provides updates on LCLS management meeting, TPC funding, contingency assessment, milestones, critical procurements, functional specifications, EIR review preparation, and advance documentation.

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LCLS Management Meeting - April 2004 News and Updates

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  1. LCLS Management MeetingMark Reichanadter, SLACApril 22, 2004 News – Galayda (Reich) TPC, Contingency, Org Chart – Reich EIR Preparation - Reich Mark Reichanadter, SLAC

  2. News – from J.G. (Germany – Helmholtz Program) • LCLS-wide Controls Review – Apr20 • Global look at LCLS Controls • Many areas of controls still need work but a good review. • Title I A/E Review – Apr 26 • Complete review of the LCLS Title I Conventional Facilities • Technical specifications, drawings, Cost estimate, VE • Prep for EIR – docs due May3 • Additional slides • LCLS Week – Collaboration Meeting May18-21 • EVMS, Dryruns, BOE, • EIR – Jun1-4 • Additional slides Mark Reichanadter, SLAC

  3. LCLS TEC / TPC Details Internally baselined! Thanks to everyone for their super effort! Mark Reichanadter, SLAC

  4. LCLS TEC vs Funding Funding = $315M ----- TPC = $315 Mark Reichanadter, SLAC

  5. LCLS Organization (through CAM’s) Mark Reichanadter, SLAC

  6. LCLS Contingency Assessment Undulator and XTOD are rechecking contingency numbers. Mark Reichanadter, SLAC

  7. LCLS L1, L2, L3 Milestones • LCLS uses a hierarchy of milestones for reporting. • L1 - Reported to DOE-HQ (SC-1 Orbach) • L2 - Reported to DOE-SSO (LCLS FPD Lee) • L3 - Reported to LCLS PO (LCLS PD Galayda) • L1, L2, & L3’s are reviewed and monitored regularly by the LCLS PO. • Currently we have; • 7 L1 milestones • 33 L2 milestones • ~130L3 milestones all under configuration management. Mark Reichanadter, SLAC

  8. LCLS Critical Procurements Tracking Responsible Managers: Please fill out your area and send back to Helen ASAP Mark Reichanadter, SLAC

  9. LCLS Functional Specifications • LCLS needs some TLA’s • LCLS Physics Parameters Database (PPD) (Nuhn) • High-level database that contains all operating parameters for the LCLS. Web-available, maintained through the Project Office (Nuhn) • LCLS Global Requirements Document (GRD) (Galayda) • A single high-level document that specifies the performance requirements for the LCLS. Provides an overview of the LCLS requirements and its global functional goals and requirements need by the LCLS Systems to meet the global functional goals. • LCLS System Requirements Document (SRD’s) (SP’s) • System-level documents that specifies the performance requirements for each LCLS System. Provides the functional goals and requirements needed by each LCLS Systems to meet the GRD. • LCLS Design-to Documents (DTD’s) (SM’s) • System-and/or component level documents that specifies the ‘design-to’. Provides the functional goals and requirements needed by each LCLS Systems to meet the GRD. • LCLS Interface Control Documents (ICD’s) (SM’s) Mark Reichanadter, SLAC

  10. LCLS EIR Review • EIR is scheduled for 1-4 June • DOE OECM has contracted to; • Burns & Roe Enterprises, Inc. (BREI) • Don Fultonberg, Project Manager • Art Martin, I&C and Team Lead • Brian Newnam, Laser Equipment • Jim Anderson, Accelerator and interface with SLAC • Howard Cohen, Accelerator Construction • John Sergentanis, Support System • Chandler Bijlani, Hazards.Safety Analysis and Risk Management • Dinos Nicolaou, IPS and Schedule and EVMS • Joe Scerbo, Proj Management, PC, LOE & Cost Estimating • BREI provides a validation to DOE that “the LCLS project scope and key performance parameters are well-defined and the project can be completed for the Total Project Cost (TPC) and schedule associated with the project baseline.” Mark Reichanadter, SLAC

  11. LCLS EIR Review • Review will start the afternoon of the 1st and finish by 4June.* • Agenda to follow later • Short briefing (summary presentations by PO and System Mgrs/Phys) • Breakout Briefings/interviews/discussions as needed to validate; • Project scope and planning • Integrated resource-loaded schedule development • Project management • Risk management and analysis • Safety/hazards analysis • Supporting cost estimate documentation • Start-Up and Test Program • * there is a possibility that the review will be pushed to the following week (8-11 June). Mark Reichanadter, SLAC

  12. LCLS EIR Preparation Schedule Mark Reichanadter, SLAC

  13. LCLS EIR Advance Documentation (due May 3) • (1)Title I Documents/Drawings for LCLS CF (Saenz) • Includes VE, Jacobs Cost Estimate • (2)Detailed Resource-Loaded Schedule-P3 (Chan) • Includes WBS Dictionary (SM’s – Rago – Chan) • (3)Detailed Cost Estimate-P3 (Chan) • (4)System Functions and Requirements Documents (Sys Phy’s) • Physics Parameters, LCLS Requirements (due May3) • System Requirements (due May 3) • Design-to Documents (due Jun1 – work in progress) • Interface Control Documents (due Jun1 – work in progress) • (5) Results of and Responses to Design Review (Sys Mgr’s) dd4/29 • (6) Preliminary Design Drawings • 100% on Title I (Saenz) • Layout drawings for all technical systems (Sys Mgr’s) • LCLS Drawing # Mark Reichanadter, SLAC

  14. EIR Advance Documentation (final due to Helen on May 3-firm) • (7) Project Execution Plan (Lee) • (8) Acquisition Execution Strategy (Lee) • (9) Start-Up Test (Commissioning) Plan (Nuhn/Welch) • (10) Hazards Analysis and PSAD (Evans) • (11) Risk Management Plan / Assessment (Galayda) • (12) Value Management / Engineering Report • Conv Fac (Saenz) • Technical Systems (Reich) • (13) PMP, APP, System Schedule-CP (Reich) • All doc’s available on LCLS website review link (Nuhn) • Consistency across documentation is key. • O-Donnell checks for formatting and consistency • Galayda / Reich check for technical consistency Mark Reichanadter, SLAC

  15. Preparation for EIR – “LCLS Week” (May17-20) • LCLS-Wide Collaboration Meeting @ SLAC • Monday (May 17) EVMS Meetings for all CAM’s (Chan) • Reporting requirements, EVMS fundamentals, budgets, cost-tracking • Tuesday (May18) Dry-Run Presentations & Coordination • Draft presentations on all talks and discussion of review process • Wednesday (May 19) Drill – down exercises validate BOE • Mock breakouts to drill down into BOE’s • Thursday (May 20) Open Issues, BBQ Mark Reichanadter, SLAC

  16. Conclusion • The LCLS is a $315M project with high visibility at 3 national labs, DOE Office of Science and Congress. • We need a concerted and focused effort over the next few weeks to present and defend our technical scope, cost, schedule and organization for the LCLS. • LCLS is a good project with very promising science and we’ve got a good plan to execute the project. • Let’s prepare and present it well. Mark Reichanadter, SLAC

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