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NATIONAL ASSOCIATION OF POSTMASTERS

NATIONAL ASSOCIATION OF POSTMASTERS. PARLIAMENTARY PROCEDURES. PARLIAMENTARY WORKSHOP. National Association of Postmasters 8 Herbert Street Alexandria VA 22305 703-683-9027. BASIC PRINCIPLES. SOMEONE MUST MAINTAIN ORDER MEMBERS HAVE A RIGHT TO BRING UP IDEAS

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NATIONAL ASSOCIATION OF POSTMASTERS

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  1. NATIONAL ASSOCIATION OF POSTMASTERS PARLIAMENTARY PROCEDURES

  2. PARLIAMENTARY WORKSHOP National Association of Postmasters 8 Herbert Street Alexandria VA 22305 703-683-9027

  3. BASIC PRINCIPLES • SOMEONE MUST MAINTAIN ORDER • MEMBERS HAVE A RIGHT TO BRING UP IDEAS • MEMBERS SHOULD DECIDE WHAT COURSE OF ACTION TO TAKE • MAJORITY RULES • PROTECT THE RIGHTS OF THE MINORITY

  4. BASIC PRINCIPLES CONT. • TAKES CARE OF BUSINESS IN AN EFFICIENT MANNER • EVERYONE HAS A RIGHT TO SPEAK AND VOTE • TAKES UP BUSINESS ONE ITEM AT A TIME • PROMOTES COURTESY, JUSTICE AND IMPARTIALITY

  5. PROMOTING COURTESY • MEMBERS ARE RECOGNIZED BY THE PRESIDING OFFICERS • REFER TO OTHER MEMBERS & OFFICERS IN THE THIRD PERSON • OFFICERS ARE REFERRED BY TITLE • ALL REMARKS ARE MADE THROUGH THE CHAIR • ONLY MAJOR INFRACTIONS ARE CORRECTED

  6. CONDUCTING A MEETING WITHOUT ROBERT’S RULES? • NO ORDER • NO RULES • NO BUSINESS

  7. WHO USES ROBERT’S RULES OF ORDER? • U.S. CONGRESS • STATE LEGISLATURES • SCHOOL BOARDS • BOARD OF DIRECTORS • FRATERNAL ORGANIZATIONS • UNIONS • PROFESSIONAL ORGANIZATIONS

  8. CHANGE! • WE MUST CHANGE THE WAY WE DO BUSINESS! • CHANGE MUST BE FROM THE TOP DOWN! • WE ARE ALL CUSTOMERS!

  9. STANDING RULES OF THE CONVENTION/CHAPTER • CONDUCT • DEBATE • RULES OF ORDER • 2/3 VOTE TO APPROVE

  10. ORDER OF BUSINESS • THE AGENDA – ITEMS THAT WILL BE ADDRESSED IN THE MEETING • THE ORDER OF BUSINESS MUST BE ADOPTED BY THE ASSEMBLY • DIFFERENT ORGANIZATIONS MAY ESTABLISH ITS OWN STANDARD ORDER OF BUSINESS PURSUANT TO ITS BY LAWS

  11. AGENDA • CALL TO ORDER • ROLL CALL • APPROVAL OF AGENDA • READING & APPROVAL OF MINUTES • OFFICERS’ REPORTS • COMMITTEE REPORTS • SPECIAL ORDERS • UNFINISHED BUSINESS • NEW BUSINESS • ADJOURNMENT

  12. THE CHAIR • RECOGNIZES SPEAKERS • RENDERS DECISIONS • KEEPS ORDER • APPOINTS COMMITTEE CHAIRS

  13. THE POWER OF ONE! • CALL FOR DIVISION • POINT OF ORDER • ORDER OF THE DAY • SPEAK • PERSONAL PRIVILEGE • CALL FOR ADJOURNMENT

  14. REPORT OF OFFICERS • PRESIDENT/VICE PRESIDENT - A REPORT IS NOT REQUIRED AT EACH MEETING • USUALLY FOR INFORMATIONAL PURPOSES ONLY • RECOMMENDATIONS IN THE REPORT SHOULD BE MADE FROM THE FLOOR

  15. THE TREASURER’S REPORT • BEGINNING BALANCE • TOTAL RECEIPTS • TOTAL DISBURSEMENTS • ENDING BALANCE • ALWAYS FILED WITH THE SECRETARY • NEVER APPROVED OR ADOPTED BY THE ASSEMBLY

  16. COMMITTEE REPORT • SUBMITTED IN WRITING • SUBMITTED ORALLY ONLY IF IT IS BRIEF • RECOMMENDATIONS MUST BE CONSIDERED AT THE END OF THE REPORT • EACH RECOMMENDATION MUST BE CONSIDERED AS A SEPARATE MOTION • COMMITTEE OF MORE THAN ONE DOES NOT REQUIRE A SECOND

  17. OTHER ITEMS • PARLIAMENTARIAN • TELLERS’ REPORT • THE FIRST THREE CONVENTION REPORTS: • CREDENTIALS • STANDING RULES • THE PROGRAM (AGENDA) • DILATORY PRACTICES • UNANIMOUS CONSENT • AUDIT REPORT

  18. MAKING A MOTION • TO MAKE A MOTION, THE MAKER SHOULD SAY: “I MOVE THAT…” OR • “I MOVE TO…” • NEVER SAY “I MAKE A MOTION TO…” • ONCE A MOTION IS MADE AND SECONDED….THE CHAIR RESTATES THE MOTION AND PLACES IT BEFORE THE BODY FOR CONSIDERATION

  19. MAKING A MOTION CONT. ONCE A MOTION IS RESTATED BY THE CHAIR, THE MOTION BELONGS TO THE ASSEMBLY “SO MOVE” IS NOT A MOTION!

  20. AMENDING A MOTION • MODIFYING A PENDING MOTION • AMENDMENT MUST BE GERMANE • REQUIRES A SECOND • IS DEBATABLE • MAJORITY TO ADOPT • CAN BE RECONSIDERED • TO INSERT OR TO ADD WORDS • TO STRIKEOUT WORDS

  21. SPECIFIC TYPES OF MOTIONS • NOMINATIONS • LAY ON THE TABLE • APPEAL THE DECISION OF THE CHAIR • DIVISION OF THE HOUSE • QUESTION OF PRIVILEGE • PREVIOUS QUESTION/CLOSE DEBATE

  22. RANKING MOTIONS PRIVILEGED MOTIONS • FIX THE TIME TO WHICH TO ADJOURN • ADJOURN • RECESS • RAISE A QUESTION OF PRIVILEGE • CALL FOR THE ORDERS OF THE DAY

  23. RANKING MOTIONS CONT. SUBSIDIARY MOTIONS • LAY ON THE TABLE • PREVIOUS QUESTION (CLOSE DEBATE) • LIMIT OR EXTEND LIMITS OF DEBATE • POSTPONE TO A CERTAIN TIME • COMMIT OR REFER • AMEND • POSTPONE INDEFINITELY • MAIN MOTION

  24. INCIDENTAL MOTIONS • POINT OF ORDER – BREACH OF THE RULES • PARLIAMENTARY INQUIRY – REQUEST THE CHAIR’S OPINION ON PARLIAMENTARY PROCEDURE POINT OF INFORMATION – AN INQUIRY AS TO THE FACTS AFFECTING THE BUSINESS DIVISION OF THE ASSEMBLY – REQUIRE A STANDING VOTE BUT NOT A COUNTED VOTE WHICH ONLY THE CHAIR OR THE ASSEMBLY CAN DO

  25. UNANIMOUS CONSENT • IS AN EFFECTIVE WAY TO TAKE CARE OF NONCONTROVERSIAL ISSUES OR MOTIONS FOR WHICH IT LOOKS LIKE THERE WILL BE NO OBJECTION. • EXAMPLE: “WITHOUT OBJECTION, THE MINUTES ARE ADOPTED.” • IF A MEMBER CALLS OUT “I OBJECT,” THEN THE PRESIDENT PUTS THE MOTION TO A FORMAL VOTE.

  26. RECONSIDER THE VOTE • NEED A SECOND • VOTED ON THE WINNING SIDE • DEBATE • MAJORITY VOTE TO ADOPT • MUST BE MADE ON THE SAME DAY OR THE NEXT SUCCEEDING DAY WITHIN THE SESSION

  27. MOTION TO RESCIND OR AMEND SOMETHING PREVIOUSLY ADOPTED • NO TIME LIMIT • PREVIOUS NOTICE/MAJORITY VOTE TO ADOPT • WITHOUT PREVIOUS NOTICE/TWO-THIRD VOTE OR MAJORITY OF THE ENTIRE MEMBERSHIP • (WHICHEVER OF THESE IS THE SMALLER NUMBER AT THE TIME)

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