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Maximizing Funding Opportunities: A Comprehensive Guide to Sponsored Projects Management

Learn the ins and outs of the funding life cycle, from funding search to post-award responsibilities. Understand proposal development, compliance requirements, and institutional approvals. Get insights on internal funding sources and foundation relations.

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Maximizing Funding Opportunities: A Comprehensive Guide to Sponsored Projects Management

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  1. Office of Sponsored Projects The Funding Life Cycle

  2. Funding Search • The Office of Sponsored Projects Website • Community of Science (COS) • Grants.gov (Federal Opportunities) • Online search engines (Google, etc.) • Sponsor list serves & websites • Internal funding sources • The Office of Foundation Relations • Some opportunities posted to the OSP blog

  3. Proposal Development • Research Grant Managers (RGMs) or Department Administrators • Budget development • Sponsor guidelines & compliance requirements • Form preparation • Routing form for institutional approvals

  4. Routing / Approval Institutional approval is required for all personnel with 5% or greater effort on a proposal • Arts & Sciences • Department Chair • Dean of the Division • Medical School • Department Chair • Thayer School of Engineering • Senior Executive Officer

  5. Internal Proposal Submission Deadlines • 7 Business Days prior to sponsor deadline: signed routing form & proposal review materials due to OSP for review • 2 Business Days prior to sponsor deadline: complete proposal due to OSP for submission

  6. PI Compliance Requirements • Conflict of Interest Disclosure — online (complete for every proposal) • Invention Agreement (complete only once) • Human Subjects Protocol (IRB) (if applicable) • Animal Use Protocol (IACUC) (if applicable)

  7. OSP Review • OSP Grants Officer • Provides proposal guidance to department • Reviews proposal terms & conditions • Completes final compliance review • Suggests changes to Principal Investigator

  8. Submission OSP Grants Officer is Authorized Organizational Representative (AOR) • Signs proposal as Authorized CollegeRepresentative • Submits electronic applications(Grants.gov, Fastlane, etc.)

  9. Notice of Award & Negotiation • Final negotiation of award terms & conditions • PI compliance requirements complete 1. Conflict of Interest Disclosure 2. Invention Agreement 3. Human Subjects Protocol 4. Animal Use Protocol • Institutional recording and account set up

  10. Research Grant Manager (RGM)or Department Administrator • Post-Award Responsibilities • Departmental management of awards • Regularly scheduled award reconciliation • Expenditures • Program Income

  11. OSP Sponsored Research Managers Post – Award Responsibilities • Liaison to sponsors • Works with & relies on RGMs & Department Administrators • Oversees & monitors awards • OGA accounting system • Interpretation of rules & regulations • Compliance • Financial reporting & close out

  12. Principal InvestigatorResponsibilities • Selects sponsor & reviews guidelines • Develops research plan & proposal • Collaborates with Departmental Grant Manager or Administrator • Obtains appropriate institutional approvals • Manages compliance with award terms & conditions • Submits timely annual & final technical reports • Ultimate responsibility for use of sponsor funds

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