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Sanctuary Expansion Project: Building Design and Financing Strategy

This conceptual building design project involves creating a new sanctuary at the East end of the campus, a lower level beneath it, and renovations in the West wing for teen ministry. The plan includes restructuring administrative offices and financing through a 6-year capital campaign. The campaign goals are set at $1,350,000 for years 1-3 and $1,100,000 for years 4-6, totaling $2,450,000. The financing encompasses mortgage, utilities, and new ministry expenses with a provision for funding from the General Fund in Year 7. The campaign timeline includes communications, leadership pledges, distribution of information, and Commitment Sunday. The project adheres to church bylaws and implements motions for forming a Building Committee and design approval within the approved budget range. Implementing a design approved by the congregation, the project aims for transparency and financial responsibility.

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Sanctuary Expansion Project: Building Design and Financing Strategy

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  1. The general design concept • A new sanctuary at the East end of our campus • A lower level beneath that sanctuary • Renovations to the existing West wing to accommodate teen ministry • Renovations to existing connector hallway for relocated administrative office space

  2. Conceptual building design

  3. Conceptual balcony design

  4. Conceptual building design

  5. Conceptual design for lower level

  6. Conceptual building design

  7. How would this be paid for? • 6 year capital campaign, with two 3 year commitment phases Campaign goal for years 1-3 = $1,350,000 Campaign goal for years 4-6 = $1,100,000 (?) Total goal for years 1-6 ≈ $2,450,000

  8. How would this be paid for? • Using the best information we have right now on financing, reaching these goals would cover all projected costs related to the project • Mortgage principal and interest • Additional utilities expense • Additional expenses related to new ministry we would be doing • What happens in year 7? • Those payments would need to be covered out of the General Fund (regular offerings)

  9. How would this be paid for? • How big of a mortgage payment? • Many unknowns at this juncture • Actual amount raised in capital campaign • Financing terms (interest rate, length) • Ballpark estimate based on our early research and our campaign assumptions • Roughly an extra week’s giving per month (20-25% growth)

  10. Capital campaign timeline • Opening communications sent in February • “Quiet phase” (leadership pledges) beginning in February • Complete literature and information distributed in March • Educational events for “creative” ways to give • April 6 – Commitment Sunday

  11. From the CEFC Bylaws CEFC Bylaws, Section 13.I: “At Regular or Special Business Meetings, a simple majority of the votes cast shall pass any motions, except as follows. (An abstention is not to be considered a vote cast.) A two-thirds majority of the votes cast, by secret ballot, will be required for the calling of a Pastor, the acquisition or improvement of property and/or buildings worth more than $10,000, amendments to the Constitution or By-laws, the dissolution of the church, or a question regarding the church’s denominational affiliation.” (emphasis added)

  12. Previously adopted motion (Nov. ‘12) “A vote of yes, that: The Elder-Board is hereby clear to form a Building Committee, to provide that Committee with direction for our church needs, to request any specifics as to a design and approve a design by the Committee at the Boards discretion, but of necessity within the price range approved by the vote tonight of app. $ 1,500,000. 00 This vote will constitute the full good faith vote of commitment of our Congregation. The Board will only call a special congregational meeting if it’s planning results in expenses greater than described.” An amendment is proposed and adopted to have 30% (approx. $450,000) of the funds in hand or pledged before construction and given by completion.

  13. What has been done with that motion? • …The Elder Board is hereby clear to… • Form a building committee • Provide that committee with direction for our church needs • Request any specifics as to a design • Approve a design by the committee at the Board’s discretion • But of necessity within the price range approved by the vote tonight (Nov. 12, 2012) of app. $1,500,000.00

  14. What has been done with that motion? • “The Board will only call a special congregational meeting, if its planning results in expenses greater than described.”

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