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Information for ECE GTAs and GRAs Fall 2010

This document provides essential information for Graduate Teaching Assistants (GTAs) and Graduate Research Assistants (GRAs) regarding assignments, course load requirements, registration, insurance, social security numbers, and more. Key topics include the process for completing the ITAP course for international GTAs, understanding your assistantship requirements, the importance of timely registration, and the necessary paperwork including the Memorandum of Appointment. Students are encouraged to consult with their advisors and departmental offices for support and to ensure compliance with university policies.

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Information for ECE GTAs and GRAs Fall 2010

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  1. Information for ECEGTAs and GRAsFall 2010

  2. GTA and GRA Information • GTAs and the ITAP • GTA and GRA assignments • Course load requirements for state-funded Graduate Assistants • Registration for courses and graduate assistant appointment • Keys and security codes • Paychecks and mailboxes • Insurance • Social security number • “Memorandum of Appointment” and “Acceptance of Offer” forms • Graduate offices • Continuing graduate students • Your advisor and your committee

  3. GTAs - ITAP Course & Exam • All international GTAs must complete both ITAP course and examination • International GTAs are expected to achieve a CONDITIONAL PASS during their first two semesters. • More advanced teaching assignments may require FULL PASS status • Continued GTA support dependent on ITAP status • Continued GTA support also dependent on your effectiveness in ECE courses • See Leslie Jones (Dept. Office)

  4. GTA/GRA Assignments • Your assignments and assigned professor(s) are provided in the letter you will receive today • See your assigned professor(s) as soon as possible (set appointment) • Your assistantship assignment does not include your academic effort

  5. Enrollment Requirements • Minimum of 6 course hours • Lecture courses, research, seminar, audit hours all count • No more minimum requirement imposed by ECE Department

  6. Registration for Courses and Appointments • Registration for courses is a critical component of graduate assignments • No graduate assignment (GTA or GRA) can be made (finalized) until the student is enrolled • This is a common cause of late payments of assistantships • We have a formal graduate student advising and registration time • All graduate students are expected to be advised and register for classes in the same time frame as undergraduate students • This will assist in course scheduling and graduate appointment paperwork

  7. Keys and Security Codes • Keys and Security Codes • Your personal responsibility • Don’t give to anyone else • Security Code Use • Disarm the alarm before you enter • Arm the alarm when you leave • Your name is in the computer • See Maureen Beard (Dept. Office) for keys and security codes

  8. GTA/GRA Paychecks & Mailboxes • If you have received an appointment letter and accepted it, expect a paycheck at the end of the month. • Exceptions to this include students whose appointment has just been processed • If no check, see Debbie Woods (Dept. Office) • If you haven’t received an appointment letter, immediately see Debbie Woods • If you don’t have a mailbox, see Maureen Beard (Dept. Office) • Mailboxes located in departmental office

  9. GTA/GRA Paychecks • New graduate assistants must pick-up their 1st check • Payroll Office • G69 Rose Building

  10. Insurance • The university provides basic health insurance for graduate assistants • http://www.ua.edu/academic/colleges/cchs/cchs/hc/insurance.cfm • Russell Student Health Center • On-line form to fill out • Deadline for completing insurance forms – see web site or contact Student Health Center

  11. Social Security Number • Required for all Graduate Assistants • If you are a new student without a social security number please contact Capstone International Program for assistance • 105 B. B. Comer (next to student services building)

  12. Memorandum of Appointment and Acceptance of Offer • See Debbie Woods (Dept. Office) to sign memorandum of appointment (MOA) • Beginning Immediately • This paperwork must be completed and submitted to the graduate school as a condition of your employment • The “Acceptance of Offer” form must be completed and returned to Debbie Woods as soon as possible.

  13. Graduate Offices • Please see Maureen Beard for an office assignment • Consult your graduate advisor to determine if he/she has a predetermined office for you • Assignment will still be made by Maureen Beard

  14. Continuing Graduate Students • Continuing graduate students • Make sure any “I” or “NG” grades have been cleared from your graduate transcript • The graduate school will enforce the minimum 3.0 GPA requirement for graduate assistants

  15. Your Advisor and Committee • Should have an advisor by your second semester here • If not, see Dr. Haskew • Should have your committee by the end of the second semester • Plan II M.S.: all 3 committee members may be from ECE • Make sure graduate committee form is turned in to Leslie Jones when complete

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