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Ordering on vendor websites

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This document outlines the process of ordering, downloading files, and receiving items from vendor websites. It includes steps for locating items in the vendor database, utilizing templates, and managing email notifications. We emphasize the importance of MARC record formatting for accurate data management. After receiving orders, we detail quick check cataloguing methods and creating item records. The overall opinion is that the system is efficient, with plans to expand this practice to additional overseas vendors.

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Ordering on vendor websites

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  1. Ordering on vendor websites

  2. Looking at: • Ordering • Downloading files • Receiving items • Our opinion of it

  3. Ordering • Locate item/s in vendor database

  4. Use templates

  5. Email notifications

  6. Load files

  7. MARC record includes order fixed & variable fields’ data • 960 |mo|o1|s99.95|tmg|un0ago|vYBP|zUSD@ • 961 |cnotify Chris Roberts s728889, Valerie app, Gov|frc|i99935223267|m298710|nCloth@

  8. Receiving these orders • Quick check copy cataloguing – (already have full OCLC record) • Classify item • (Already physically processed) • “Receive” item – create item record • Add to CR, place holds, notify etc. as required • Print spine label • Process invoice

  9. Our opinion • Good system, very efficient • Expanding this practice to another overseas vendor very soon

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