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Enhancing Fraternal Excellence: Overview of the FEP Orientation Program

The Fraternal Excellence Program (FEP) aims to foster values congruence and recognition among student organizations. This orientation outlines the revamped 5-Star Awards process, incorporating feedback from previous assessments and focusing on member development, leadership, and community engagement. Key changes include optional forms and new assessment methods, such as narrative responses and character interviews. Highlighting the importance of feedback and transparency, the program seeks to encourage effective decision-making and promote a culture of excellence within chapters. The timeline for implementation ensures smooth transitions and support for continuous improvement.

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Enhancing Fraternal Excellence: Overview of the FEP Orientation Program

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  1. Fraternal Excellence Program (FEP) Student Orientation

  2. Orientation Outline • Review of Current 5-Star Awards Process • Feedback about 5-Star • A Call for Values Congruence (2005) • Important New Program Points • Creation Process • Fraternal Excellence Program (FEP) • What does it measure? • How does it work? • Changes/benefits from 5-Star • Timeline for Implementation • What’s Next?

  3. Current 5-Star • Accumulation of points for programs and initiatives within the chapter • Points allocated in 5 areas: • Academic performance • Campus and Community Outreach • Facility and Risk Management • Chapter Management • Member Development • Points determined level of award

  4. 5-Star Feedback • Focus groups conducted in Fall 2009 • Revealed the following themes in feedback: • Administratively overwhelming • Not everyone participates • Measures ability to “complete forms” • No feedback loop/transparency within the process • There has been no 5-star group in 3+ years • Cause to review the program

  5. A Call for Values Congruence (2005) • Franklin Square Group • National presidents, executive directors, etc. • Integration of founding values into daily decision-making • Campuses and organizations must find systems that promote values integration and create sustainable change

  6. Important Points • New Center = New Opportunity • The “reality” of a chapter is defined by more than numbers • Service hours, educational programs, incidents, etc. • The nature of fraternity/sorority is complex and ever changing • How decisions are made about what to do is equally important as what a chapter/members choose to do • The context of how decisions are made cannot be ignored • Feedback is crucial to chapter improvement

  7. Creation Process • 5-Star Review Committee • Fall 2010-Spring 2011 • Committee of students from all councils • Focused on the following: • What would exemplary values integration look like? • What would poor values integration look like? • Program Creation – Spring 2011 • Staff created/refined the assessment process in concert with council leaders

  8. Fraternal Excellence Program • Assessment period occurs in Fall semester • The core focus is ‘Values Integration’ • Focuses on excellence in 5 areas: • Leadership Development • Intellectual Development • Service and Citizenship • Brotherhood and Sisterhood • Ritual and Values

  9. Fraternal Excellence Program • Changes • Many 5-Star forms will change to optional • Chapter/roster management forms will still be required • Timeline will shift primarily to fall • Includes abilities for assessment and recognition for ‘Brotherhood/Sisterhood’ and ‘Ritual & Values’

  10. Fraternal Excellence Program • Phase I – Narrative Responses • Chapters will submit responses (no longer than 3 pages in length) to open-ended questions for each assessment area • Example questions from all areas: • What are your chapter’s academic goals and how are you achieving/have you achieved those goals? • What policies and/or practices are in place to hold members accountable to your core values? • How does your chapter encourage members to take a positive leadership role within your chapter, the fraternity/sorority community, the campus, and local community? • Narrative responses will be evaluated individually

  11. Fraternal Excellence Program • Phase II – Character Interviews • Chapter leaders (no more than 2) will complete a “character interview” for each area with a member of the UH faculty/staff • Time to gain a more rich understanding, ask follow-up questions, etc. • Chapter can provide any supporting documentation they wish (pictures, press releases, chapter processes, etc.)

  12. Fraternal Excellence Program • Final Awards • A combination of scores between narrative responses and character interviews will determine overall excellence awards • Chapters who receive excellence in multiple/all areas will be eligible for overall recognition • Feedback Loop • Feedback is transparent and immediate • Feedback is more targeted

  13. Benefits • Becomes a time for chapters to talk about/discuss accomplishments with faculty/staff partners • Feedback is transparent and immediate • Gives the university a common language to discuss and advocate for fraternity & sorority at UH • Provides increased opportunities for recognition • Allows the university more opportunities to recognize chapters and help them improve

  14. Timeline for FEP Implementation • Summer 2011 • Orient students to new program • Fall 2011 • Work to gain council support • Dry run of program (potentially) • Work with chapters to review understand program and guides • Fall 2012 • First run of complete program (narratives and interviews) including all 2011-2012 academic year accomplishments • Early Spring 2013 • Awards program celebrating FEP achievement

  15. What’s Next? • Community-wide support is important to the success of the program • Council presidents will be approaching councils about where this program fits into • Our goal is that every chapter will participate • CLFSL staff will continue to orient chapters/councils • 5-Star program (forms, etc.) are being phased out

  16. Questions?

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