Project Management

1. Project Management Functions of a Project Manager neil@minkley.fr

2. Project Manager • Whatever its characteristics, a project needs to be managed in order to achieve the expected result. • The person who manages a project is the Project Manager (“PM” ).

3. Project owner, sponsor, executor (1) • Project owner • requirements • Project sponsor • funding project • Project executor • execution

4. Project owner, sponsor and executor (2) • Project owner • requirements • Project sponsor • funding project • Project executor • execution • Outsourced/External project: • Client Contractor • Internal/In-house project: • Department X  IT department • Top management  Product division • …

5. Where does the project manager stand? • Project owner • requirements • Project sponsor • funding project • Project executor • execution

6. Multiple project managers (1) • Project owner • requirements • Project sponsor • funding project • Project executor • execution

7. Multipleproject managers (2) • Project owner • requirements • Project sponsor • funding project • Project executors • execution

8. Multipleproject managers (3) • Project owner • requirements • Project sponsor • funding project • Project executors • execution

9. Example of multiple PMs (in-house) Editorial PM Management & Financial Controller Software development PM OverallPM Data engineering PM sponsor / owner / executor

10. Example of multiple PMs (in-house/ext’l) Editorial PM Management & Financial Controller Software development PM OverallPM Data engineering PM sponsor / owner / executor (sub)contractor executor of part of the work for its “client”

11. Questions?

12. Your basic role and goal as a PM • To makeevery effort, with the meansatyourdisposal, to achieve the set objective: • successfulcompletion of the projectin compliancewithits… • scope • schedule • budget • qualityrequirements • and satisfaction of customer expectations

13. “SMART” objectives • By the way, any objective shouldbe: • Specific • Measurable • Attainable • Realistic • Time-bound

14. The PM... • isn’t necessarily the initiator of the project but should… • be involved at the earliest possible stage, • take full responsibility until completion.

15. The PM... • isn’t necessarily a product designer but should… • actively participate in the design phase of the project.

16. The PM... • is generally neither an editor, a developer nor a marketing expert, but should… • be familiar with the functions of the various contributors to the project, • speak their specialist languages!

17. PM: composer & conductor • A project may be compared to a work of music. • The role of the PM is comparable to that of a composer and conductor: • The PM writes the score and ensures that it is executed harmoniously by all of the players.

18. Keywords for the functions of a PM imagine supervise anticipate monitor control devise measure evaluate react manage plan decide direct head lead organize coordinate mobilize negotiate motivate arbitrate resolve write communicate participate interface ensure

19. Being a team leader (1)

20. Being a team leader (2)

21. Questions?