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Overview of UW Profiles: Accessing University Data for Enhanced Analysis and Discussion

UW Profiles provides university stakeholders with easy access to high-level trend data on key activities, such as student enrollment and academic progress. Developed through collaboration between the Office of Planning and Budgeting and UW IT, it uses Tableau for data visualization. Initially launched in 2013, it aims to foster productive discussions by offering consistent information accessible to all staff members within existing security protocols. The platform is continually being improved, with plans to expand data coverage in the future, including financial and faculty data.

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Overview of UW Profiles: Accessing University Data for Enhanced Analysis and Discussion

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  1. UW ProfilesSeptember 17, 2013

  2. Introduction • Purpose • Genesis • Content • Access • Future

  3. What is the Purpose of UW Profiles? • Provides easy access to basic high-level trend data about university activities • Makes it easy to find information about a unit at any level of the organization • Consistent, accessible information fosters more productive discussions • Access to information encourages further analysis

  4. How was UW Profiles Created? • Collaboration between the Office of Planning and Budgeting (Institutional Analysis) and UW IT (Decision Support Services) • Content and direction: OPB • Technology, platform, and data models: DSS • Visualization: Tableau software • Note: Info about Tableau will be available at the EDW Business Intelligence Special Interest Group, Thursday 9/26 from 12-1. Info at: https://wiki.cac.washington.edu/display/MSRSSIG/2013-09-26+EDW+BI+SIG+Meeting

  5. What data ARE INCLUDED IN UW Profiles? • For now, academic data: student enrollment, course taking, academic progress, and degrees • Source: combination of EDW 1.0, EDW 2.0, PNBDB • Data as of AY 2006-07 • Trends based on snapshots updated once per quarter – purpose is analytical, not operational • This will be considered an official internal source for the information included, but it is not yet the source of official UW numbers reported externally. • For external institution-wide numbers, contact OPB(uwir@uw.edu) • Note that these numbers will not match ABB numbers

  6. Who has access to UW Profiles? • The goal is for all staff to have access to Profiles (within existing UW security model). • Two conditions must be met to have that access: 1. You have to be a part of the ASTRA security system To check your status, go to: http://www.washington.edu/uwit/im/ds/check-auth.html 2. You will need to have access to the Tableau server. If you don’t, you can get to it by sending an email to uwprofiles@uw.edu

  7. HOW DO I GET TO UW PROFILES? uwprofiles.uw.edu

  8. WHAT IS THE TIMING OF ALL OF THIS? • Today – soft launch • Still under construction • Full launch of first group of dashboards on October 14, following census day

  9. What are the plans for the future? • Near-term: improve the user experience on current set of dashboards and provide support • By end of AY 2013-14, add: • Addition of ABB dashboards • Financial resources • Application/admission data • Will require collaboration with other offices as we tackle new subjects (e.g. HR, research) • We hope to have Research info by end of 2013-14 • Following that, add staff, faculty and space data

  10. Questions? Email us: uwprofiles@uw.edu

  11. UW Profiles Demo

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