1 / 23

Optimizing IT Department Project Portfolio Management

Optimizing IT Department Project Portfolio Management . ( Concurrency Corporation ). Contents. Executive Summary Current State Analysis Future State Analysis Adoption & Implementation Planning Next Steps. 2. Background.

tyson
Télécharger la présentation

Optimizing IT Department Project Portfolio Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Optimizing IT Department Project Portfolio Management (Concurrency Corporation)

  2. Contents • Executive Summary • Current State Analysis • Future State Analysis • Adoption & Implementation Planning • Next Steps 2

  3. Background • The IT Department within your organizationcurrently faces a number of challenges related to its project portfolio management processes: • Lack of governance controls in project management leads to misallocation of resources • Lack of resource utilization knowledge across projects leads to resource surpluses or deficits for ongoing projects • Lack of visibility into status of projects in the portfolio, which impacts future project pipeline planning • Laborious process to update project status, resource utilization, and resource requirements • Long project status reporting process taking 10 days of cycle time per month, leading to out-of-date reports when finalized • Inability to accurately measure risk and return of projects • The net result of these challenges is reduced project profitability 3

  4. Engagement Participants 4

  5. Executive Summary • (Partner Name) proposes expanding upon (Contoso’s) current Office System deployment to incorporate an optimized Project Portfolio Management system • Implementing the proposed Project Portfolio Management Solution will provide (Contoso) with: • Better analysis of risk/reward of current and future portfolios, allowing IT directors to optimize the value of their projects • More accurate and timely project performance reports resulting in better project planning and capacity planning decisions • Near real-time project status updates enable management to quickly reallocate resources across the entire project portfolio • 90% decrease in labor required to prepare project status reports • Reduce overall project reporting cycle time by 80% 5

  6. Executive Summary 6

  7. Contents • Executive Summary • Current State Analysis • Future State Analysis • Adoption & Implementation Planning • Next Steps 7

  8. Current State Process Analysis Project Portfolio Optimization Process Analysis Summary 8

  9. Current State Process Diagram 9

  10. Current State Process Diagram 10

  11. Current State Process Diagram 11

  12. Current State Process Diagram 12

  13. Contents • Executive Summary • Current State Analysis • Future State Analysis • Adoption & Implementation Planning • Next Steps 13

  14. Future State Process Analysis Project Portfolio Optimization Phases – Analysis Summary 14

  15. Prioritized Process Solutions High 5 Integrate all resource allocation, project status, and pipeline planning data into Project Server 2010 (Project Server 2010, Exchange Server 2010, SharePoint Server 2010 with Excel Services) • Develop Executive Project Planning & Capacity Planning Dashboards • (Project Server 2010, SharePoint Server 2010 with Excel Services) Level Of Complexity 3 • Create resource utilization views in Project Server 2010 • (Project Server 2010, SharePoint Server 2010 ) Create business rules for task-level project status tracking (Project Server 2010, Exchange Server 2010) Low 1 5 1 3 High Low Value to Business 15

  16. Future State Process Diagram

  17. Anticipated Benefits - Process 17

  18. Contents • Executive Summary • Current State Analysis • Future State Analysis • Adoption & Implementation Planning • Next Steps 18

  19. Adoption & Implementation Planning Summary 19

  20. Potential Adoption Roadblocks 20

  21. Adoption Roadblock Mitigation Actions by Stakeholder 21

  22. Contents • Executive Summary • Current State Analysis • Future State Analysis • Adoption & Implementation Planning • Next Steps 22

  23. Next Steps • Review presentation and proposal with decision maker(s) and stakeholders for approval • Execute work order for project • Schedule kick off meeting for week of _____ and weekly status meetings • Propose schedule: • A) Deadlines for initial milestones, or • B) Date to finalize initial milestones 23

More Related