MeGIF Overview

2. MeGIF Overview • Joint initiative between Microsoft and the Victorian State Government • Primary purpose of MeGIF is to: • Stimulate productivity & efficiency using Microsoft technologies; • Support best practices in deployment & operational activities; • Stimulate growth within local Microsoft solution provider community; and • Stimulate improved inter-relationships and collaborations between agencies.

3. EPM Presentation – 31 March 2005 Paul Galea Program Director, CTO

4. Agenda • Why is EPM beneficial to OCIO and CTO? • Current systems used by CTO • What is EPM? • EPM Solution Architecture • Project Work in Progress Report

5. CTO Current Systems • CREST • In-house developed standalone system • Non-scalable • Resource intensive • Project Management Methodology • PRINCE2 • OCIO and CTO interaction process • Strategy Implementation Process (SIP)

7. Benefits to OCIO and CTO • Align projects with business goals • Improve project delivery across the enterprise • Support optimal resource allocation • Centralise and integrate best practices • Track and justify value of project management

8. Short Term Benefits • Systems standardisation opportunity • Automated traffic light notification for projects • Centralised project information source • Validate feasibility of ‘proof of concept’ EPM initiative

9. Medium/Longer Term Benefits • Innovative inter-departmental communications • Supports WoVG standardisation strategies for systems and processes that “touch” departments • Retire legacy systems • Live Executive Reporting • Functionality scalable to promote cultural change – underpins success of SIP

10. Enterprise Architecture • Applications Environment • Security Architecture • Technology Environment(s) • Enterprise Architecture • Applications Environment • Security Architecture • Technology Environment(s) Analogy Mining Industry The bhpbilliton and WMC graphics are registered trademarks and/or logos of their respective companies.

11. DPC DOI • Enterprise Architecture • Applications Environment • Security Architecture • Technology Environment(s) • Enterprise Architecture • Applications Environment • Security Architecture • Technology Environment(s) Analogy Government

12. Challenges • Lengthy requirements definition prior to planning • IT Requirements • Technical complexity • Staff training requirements • Relatively ‘new’ to Australian industry

13. EPM Presentation – 31 March 2005 Jamie Potter Director, SDM

14. SDM (Strategic Data Management) • Adelaide, Melbourne and Sydney offices with national coverage • 6 years old with over 60 staff • Microsoft Gold Certified Partner • Business Intelligence Solutions • Information Worker Solutions • Business Solutions • Blue chip corporate and government clients • Australian Owned / Operated

15. Specialised Delivery • Data Management • SQL Server database design and support, data warehousing ( SQL Server, Analysis Services, Scorecard & Excel Add-ins, Notification Server, SQL Reporting Services, Business Intelligence (Aladdin) • Application Development • .NET, web and mobile application development and systems integration (VS.NET, MSMQ, Biztalk and Web Services) • Business Solutions • Great Plains, CRM, and Small Business Server • Knowledge Management • Project Server, SharePoint Portal Server, Windows SharePoint Services, InfoPath and Content Management Server

16. Enterprise Project Management Your BusinessProcesses Your People Your Organisation Your Software Technology & Tools What is EPM? …It’s an approach to integrate processes, people, organisation and technology to manage projects on an enterprise wide basis

17. EPM Outcomes • Enterprise wide viewpoint • Portfolio management • Managing enterprise project resources • Align projects to strategic initiatives • Introduce Project Management processes • Integrate project costs across a portfolio • Collaboration between team members • Obtain better project and portfolio reports • Integrate with line of business applications

18. How it is pre-EPM • Multiple communication channels • Latest information? • Accuracy of information issues • Reporting nightmares

19. Team Member 1 Team Member 2 Team Member 3 P.M.3 P.M.1 P.M. 2

20. Project Server P.M. Executive Project Plan Doc. Mgmt. Track Plan Issues Risks Extranet Team Members External Team Members

21. EPM Solution Architecture

22. OCIO/CTO Portfolio Views • Modification of the “Project Centre” views, based on SIP (Strategy Implementation Process) specific data

24. Project Templates (PRINCE2) • Development of Enterprise Templates that are PRINCE2 compliant

25. Screenshot

26. Project Workspaces • “Out of the box” Project Workspace template has been configured for OCIO / CTO’s needs

28. Document Workspaces • Libraries configured to support the SIP process

30. Customised Risks & Issues • Supporting the SIP and PRINCE2 Project Processes

33. Custom Reports • Custom Reports to satisfy Weekly Status reports to Department Managers

36. Technical Innovation • Architecture across 2 separate domains (DOI, DPC) • Delivery of both a web and rich client experience through Citrix and direct connectivity • Further consideration when ECM delivered / “Shared Services” focus

37. Conclusion • Exciting project • Innovative in both technical solution and possible cultural changes • Promotes standardisation • Scalable functionality per iterations, reducing implementation risk

38. OCIO/CTO Move Forward Strategy • Apr 05 – Proof of Concept Implementation • Three (3) iterations: • Iteration 1, “proof of concept” • Iteration 2, migration & interfacing • Iteration 3, “time sheet” reporting • MeGIF application for each iteration

39. Questions – Direct to: Brad Coughlan bradcou@microsoft.com, 9286 3212 Paul Galea paul.galea@mmv.vic.gov.au, 9651 7783 Jamie Potter Jamie.potter@sdm.com.au, 9684 0110 Gina Xafis Gina.xafis@mmv.vic.gov.au, 9651 7744