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The Catalog/Time Schedule Process

The Catalog/Time Schedule Process . Who’s who in SAS?. Ruth Adams: Registrar Extraordinaire! Kay Knierim: Catalog Tiffany Shelton/Lee Staman: Time Schedule & Room Schedule Kenda Gatlin: Ruth’s understudy. The Catalog .

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The Catalog/Time Schedule Process

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  1. The Catalog/Time Schedule Process

  2. Who’s who in SAS? Ruth Adams: Registrar Extraordinaire! Kay Knierim: Catalog Tiffany Shelton/Lee Staman: Time Schedule & Room Schedule Kenda Gatlin: Ruth’s understudy

  3. The Catalog is a historical record of all the courses that SPU has offered and is currently offering is the foundation of the Banner Student System is the base on which we build the Time Schedule, which allows us to register and grade students defines the rules for all courses is our contract with students for curriculum rules

  4. The Catalog Trio There are three parts: 1. Course Information KAY 2. Narrative RUTH 3. Degree Requirements* TIFFANY *The undergraduate catalog degree requirements will also be edited by academic counselors who will contact department chairs if questions arise.

  5. I: Course Information • Course changes are made in autumn quarter • All academic policy changes and program changes must be approved or reported to UPEC* (1000-4000 level courses) or GPEC** (5000-7000 level courses) • Submit your changes to Kay, who will then forward as necessary to the appropriate committee, via Ruth *Undergraduate Policy Evaluation Committee **Graduate Policy Evaluation Committee

  6. I: Course Information You will receive a report that lists every active course your department has in Catalog. Review the information, and send changes to Kay. Almost all changes require a Course Change Form. Minor changes to wording in the course description can be written on the report.

  7. I: Course Information Deadlines Distribution of Catalog to Schools – September 9 1st Round of Catalog due to SAS – October 8 (This is the time to make any necessary changes to courses, curriculum, etc.) 2nd Round of Catalog to Schools – November 8 (This is for minimal changes, such as typos, awkward wording, etc. It is the time to proof read the changes that were made based on what you submitted in the first round.) Final Deadline for all course changes – December 1

  8. II: Narrative Any free-form text that appears in the UG & GR catalog is edited by you, in a program called Contribute. Changes are made during winter quarter.

  9. III: Degree Requirements Degree requirements are updated by Tiffany in Banner. You submit changes on paper, I do the rest! Changes are made annually by February 1st. Academic counselors will help review the checklist (see next slide…)

  10. Non-Credited Requirements It is critically important that non-credited requirements be listed in the major requirements section of the catalog, this includes such items as: Comprehensive Exams Foreign Language Proficiency Symposium/Recital Performance Dissertation Defense Study Abroad

  11. Time Schedule Overview • Academic year schedule produced by Tiffany & Lee during winter quarter • Includes autumn/winter/spring quarters • Summer schedule produced by Tiffany & Lee during autumn quarter • Time Schedule is more flexible than Catalog. • Tiffany’s Focus: Undergraduate • Lee’s Focus: Graduate, Doctoral and Continuing Ed

  12. Summer Time Schedule • You will receive a spreadsheet that lists information on every section your department offered this summer. • Review the information, and submit Summer Time Schedule forms for every section you wish to offer next summer. • You will then be sent a spreadsheet that reflects next summer’s schedule for your review. • Write necessary changes on the spreadsheet in a brightly colored pen, and return to Tiffany or Lee.

  13. New Effective Summer 2011“Summer As A Header” Beginning Summer quarter 2011, Summer quarter will become the first quarter of the 2011-12 catalog, rather than falling in the previous year’s (2010-11 catalog), and being the fourth quarter of the academic year. This will especially help graduate programs and SFS in dispersing aid. Summer TS will now be posted on January 15th

  14. Summer Time Schedule Deadlines Distribution of Summer Time Schedule (TS) to schools – September 9 1st Round of Summer TS due to SAS - October 8 2nd Round of Summer TS to schools - November 8 Final deadline for all Summer TS changes December1

  15. Academic Year Time Schedule You will receive a spreadsheet that lists information on every section your department offered last year. Review the information, and write necessary changes on the spreadsheet in a brightly colored pen, for every section you wish to offer next year. Return to Tiffany (undergraduate) or Lee (graduate and doctoral) Repeat process in Round 2

  16. Pay particular attention to: Detail codes Course fees Restrictions Maximum enrollment Special rooms, needs Special approvals

  17. Academic Year Time Schedule Deadlines Distribution of Time Schedule to schools – December 22 1st Round of Time Schedule due to SAS – January 21 2nd Round of Time Schedule to schools – February 15 Final deadline for Time Schedule – February 25

  18. Time Schedule Changes Changes made after the Time Schedule is published require a Time Schedule Change form. Dean approval is required.

  19. Who do I work with? Lee (x2254 stamal@spu.edu) • Graduate Time Schedule • Doctoral Time Schedule • 5000-Level Time Schedule Tiffany or Lee • Room Scheduling • Urgent Time Schedule Changes • General SAS questions Tiffany (x2635 shelton@spu.edu) Undergraduate Time Schedule Catalog Degree Requirements

  20. TIME SCHEDULE = Tiffany & Lee Days & Times Instructor Quarter offered Rooms Maximum Enrollment Special Approvals/Restrictions Canceling Sections Understanding Catalog and Time Schedule CATALOG = Kay • Title • # of credits • Course Description • Restrictions (Initial) • Fees (Initial Set up) • Grading Mode • Repeatability

  21. Faculty Resource Site http://spu.edu/depts/sas/ Banner Navigation Set Up and Use of Contribute Classroom Information Catalog and Time Schedule Procedures Deadlines Who’s Who in Student Academic Services

  22. Coming This Year from SAS! Graduation Degree Check Major Checklist* * Course substitutions will still be dependent on the advisor and may affect the accuracy of the major checklist.

  23. In Closing… • Do you know of any upcoming program changes? • Please let SAS know if you would like one-on-one training on Internet Native Banner or Contribute, or if you would like to receive the Contribute tutorials. • Additional questions?

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