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Allocations

Allocations. Fall 2011 Peter Kipp , SGA Treasurer. Requirements. Be a registered student organization per Campus Activities Center Attend an Information Workshop Attend a Finance Committee Presentation. Where do Allocations come From?. University Fee Council

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Allocations

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  1. Allocations Fall 2011 Peter Kipp, SGA Treasurer

  2. Requirements • Be a registered student organization per Campus Activities Center • Attend an Information Workshop • Attend a Finance Committee Presentation

  3. Where do Allocations come From? • University Fee Council • Meets mid February through early March • Votes on amount to fund Allocations • SGA Senate then approves or amends recommended total • President Scott has ultimate approval

  4. How Much Money is Available • FY 11: $50,000 funded for Allocations • $25,000 allocated for each semester • Money not claimed in the Fall rolls over into the general fund for the Spring.

  5. What can be Funded? • Films, Videos, DVD’s, Other Electronics • Must be kept in the media library for use by anyone. Electronics will be kept in SGA office upon approval. • Lecturers/Speakers • Consultant Agreement Form needed • Travel • Mileage, hotel, meals, registration fees • Appendix B: Travel Registration • Appendix C: Advisor’s Checklist for Travel • Liability purposes

  6. Restrictions • Advisor expenses CANNOT be paid for through Allocations. • You must fill out Appendix D: Event Summary Form for each event that you use Allocations money. • All on-campus events must be open to the students, faculty, and staff at NO COST and must be ADVERTISED.

  7. Restrictions Cont. • Two or more organizations CANNOT receive funding for the same activity. • Organizations CANNOT purchase supplies for fundraisers with Allocations funds. • Organizations CANNOT use Allocations funds as a donation.

  8. How my Organization is Reimbursed • Bring receipts into SGA Office and give DIRECTLY to Barb Circle, Administrative Assistant, or Peter Kipp, Treasurer • Preferably in an envelope marked with the organization’s name, contact information and event being funded • Organizations should keep copy of receipts for their records • Treasurer sends DPR to Business Office

  9. How my Organization is Reimbursed (cont.) • On Campus Accounts • Amount from DPR is paid into given account • To reimburse individuals: • Organization must submit a separate DPR to the Business Office for each individual • Off Campus Accounts • Check for amount from DPR is returned to the Business Office • Organization is responsible to pick up check (generally advisor is contacted)

  10. General Info • All forms are available on the SGA website and can be filled out Electronically and turned in via email. (Not Appendix A) • Organization Information in Appendix A must be turned in BEFORE the Finance Committee Interview. • Maximum amount that can be requested is now $1,000 per semester.

  11. Finance Committee Presentations • 10 minutes to present and answer any questions the finance committee might have. • Things to include in presentations: • Events you are requesting allocations for. • The amount you are requesting. • Who will be attending your events • What the goals of your events are. • Only things requested in your presentation will be reimbursed unless discussed with the treasurer before.

  12. Finance Committee Presentations • Presentations must be made by students. • Advisors should not attend • Advisors may be contacted if there are any unanswerable questions • A computer will be available for students to use during presentations. • If using handouts please only make 2-3 copies.

  13. Important Dates to Remember • Finance Committee Presentation Times • Mon., Oct. 24th , 5-8:00 p.m. • Wed., Oct. 26th, 4:30-6:30 p.m. • Thurs., Oct. 27th, 5-8:00 p.m. • Mon., Oct. 31st , 5-8:00 p.m. • Wed., Nov. 2nd, 4:30-6:30 • Wednesday Nov. 9th SGA will vote on the resolution • All receipts due by 12:00 p.m. on Friday BEFORE Dead Week. DECEMBER 2nd

  14. Contact Information • I will be communicating directly with the Informational Workshop representative unless requested otherwise. • SGA website- www.pittstate.edu/campus-life/groups/sga/

  15. QUESTIONS?

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