ASK ACA

1. ASK ACA “Updates From The Field”

2. Updates from the ACA Committee on Standards • Standards Committee is the governing body for ACA standards contents, definitions, and terminology. • The committee consists of 20 members, including federal, state, and local representatives. • It is staffed by ACA representatives who handle the administrative duties associated with the committee

3. Definitions • ACA Submitted the following terms for discussion by the Standards Committee: • Arrival • Escape vs. Absconder • Weapon • Intersystem and Intra-system • Youthful Offender

4. Definitions- Existing • Absconder (E) A juvenile who fails to report for probation or aftercare supervision or an escapee or runaway from a juvenile placement. • Escape No definition.

5. Definitions- New • Absconder (N) An individual who fails to report for probation, parole, or aftercare supervision or leaves supervision of correctional or assigned staff • Escape The act of breaking free of confinement or control from inside, or in the custody of, a correctional facility

6. Definitions • Intra-system Transfers from facility to facility within a correctional system. This only applies to contractual relationships if the contracting agency is ACA accredited. • Inter-system Transfers from one distinct correctional system to another

7. Definitions Weapon This definition will be evaluated by a Standards Subcommittee and submitted for consideration in January 2014 in Tampa, Florida

8. Definitions Arrival (P) The act of entering and orienting to the correctional facility before the assignment of temporary or permanent housing or sleeping arrangements. This revision was tabled by the Standards Committee for further discussion and input by the Healthcare, ALDF, and Juvenile Committees and the Coalition for Correctional Health Authorities (CCHA)

9. Definitions Escape (P) The act of breaking free from confinement or control from inside, or in custody of, a correctional facility.

10. Definitions- Existing • Youthful Offender Person under the age of criminal majority in the jurisdiction in which he/she is confined.

11. Definitions- New • Youthful Offender Person under the age of criminal majority in the jurisdiction in which he/she is confined that has been charged and/or sentenced as an adult

12. Standards Revisions • Approved: • ACI 4-4155 • 4-ALDF-2A-27 • ACI 4-4360 • ACI 4-4485

13. ACI 4-4155- Former • Segregation units have either outdoor uncovered or outdoor covered exercise areas. The minimum space requirements for outdoor exercise areas for segregation units are as follows: • group yard modules: 15-square feet per inmate expected to use the space at one time, but not less than 500-square feet of unencumbered space • individual yard modules: 180-square feet of unencumbered space • In cases where cover is not provided to mitigate the inclement weather, appropriate weather-related equipment and attire should be made available to the inmates who desire to take advantage of their authorized exercise time.

14. ACI 4-4155- New • Segregation units have either outdoor uncovered or outdoor covered exercise areas. The minimum space requirements for outdoor exercise areas for segregation units are as follows: • group yard modules: 330-square feet can accommodate two inmates. For each additional 150-square feet of unencumbered space, an additional inmate may use the exercise area simultaneously. (Formula: for each 150-square feet of unencumbered space exceeding the base requirement of 180 square feet, equals the maximum number of inmates which may use the recreation area space simultaneously). No more than five inmates are to use a group module at one time. • individual yard modules: 180-square feet of unencumbered space • In cases where cover is not provided to mitigate the inclement weather, appropriate weather-related equipment and attire should be made available to the inmates who desire to take advantage of their authorized exercise time.

15. ACI 4-4155 (Continued) • group yard modules: 330-square feet can accommodate two inmates. For each additional 150-square feet of unencumbered space, an additional inmate may use the exercise area simultaneously. (Formula: for each 150-square feet of unencumbered space exceeding the base requirement of 180 square feet, equals the maximum number of inmates which may use the recreation area space simultaneously). No more than five inmates are to use a group module at one time.

16. 4-ALDF-2A-27- Former • Prior to being placed in the general population, each inmate is provided with an orientation to the facility, which includes at a minimum: • written materials describing facility rules and sanctions • explanation of mail and visiting procedures • explanation of transportation options for visitors • explanation of grievance procedures • explanation of all fees, charges, or copayments that may apply • description of services, programs, and eligibility requirements • information on how to access medical care • identification of available pretrial release options • This information is contained in a written handbook that is given to each inmate. The handbook is translated into those languages spoken by significant number of inmates.

17. 4-ALDF-2A-27- New • Prior to being placed in the general population, each inmate is provided with an orientation to the facility, which includes at a minimum: • written materials describing facility rules and sanctions • explanation of mail and visiting procedures • explanation of transportation options for visitors • explanation of grievance procedures • explanation of all fees, charges, or copayments that may apply • description of services, programs, and eligibility requirements • information on how to access medical care • identification of available pretrial release options • This information is provided to inmates in a written and/or electronic format. If the inmate handbook is provided electronically, inmates in segregation are provided the information in a written format so that their access to the information is not impeded by their custody status. The handbook is translated into those languages spoken by a significant number of inmates.

18. 4-ALDF-2A-27- (Continued) • This information is provided to inmates in a written and/or electronic format. If the inmate handbook is provided electronically, inmates in segregation are provided the information in a written format so that their access to the information is not impeded by their custody status. The handbook is translated into those languages spoken by a significant number of inmates.

19. ACI 4-4360- Former • Routine and emergency dental care is provided to each offender under the direction and supervision of a licensed dentist. There is a defined scope of available dental services, including emergency dental care, which includes the following: • a dental screening upon admission by a qualified health care professional or health trained personnel • a full dental examination by a dentist within 30 days • oral hygiene, oral disease education, and self-care instruction are provided by a qualified health care provider within 30 days • a defined charting system that identifies the oral health condition and specifies the priorities for treatment by category is completed • consultation and referral to dental specialists, including oral surgery is provided, when necessary

20. ACI 4-4360- New • Routine and emergency dental care is provided to each offender under the direction and supervision of a licensed dentist. There is a defined scope of available dental services, including emergency dental care, which includes the following: • a dental screening (excluding intra-system transfers) upon admission by a qualified health care professional or health trained personnel • a full dental examination (excluding intra-system transfers) by a dentist within 30 days • oral hygiene, oral disease education, and self-care instruction are provided by a qualified health care provider within 30 days • a defined charting system that identifies the oral health condition and specifies the priorities for treatment by category is completed • consultation and referral to dental specialists, including oral surgery is provided, when necessary

21. ACI 4-4360 (Continued) • a dental screening (excluding intra-system transfers) upon admission by a qualified health care professional or health trained personnel • a full dental examination (excluding intra-system transfers) by a dentist within 30 days

22. ACI 4-4485- Former • Written policy, procedure, and practice provide for interaction with the community through recreational activities.

23. ACI 4-4485- New • Written policy, procedure, and practice provide for interaction with the community through various activities.

24. Upcoming Discussion • Definitions: “Weapon” and “Arrival” • Standards: translation requirements (Healthcare Committee), Substance Abuse programming standards and definitions, National Incident Management System (NIMS) • Other revisions submitted by the field at www.aca.org. The portal opens on September 1st, 2013.

25. BURNING QUESTIONS

26. AUDITOR SELECTION • How many auditors are there? • How many audits are there per year? • How many audits can an auditor do a year/month? • What’s the selection process? • Why is there only a $500 airfare amount?

27. HOW DO I BECOME A CHAIRPERSON • Is there a selection process? • Is there any training? • How long do I have to be an auditor before I’m considered?

28. Audit Chairperson Application • The new application includes: • Introduction Letter • Audit Chairperson Agreement • Two letters of recommendation from current chairs • Two writing samples • Run-down of previous audit and/or Accreditation process experience • Sample report section

29. UPDATES File folder protocols: Memoranda are not required for non-applicable standards. Performance-based standards: Protocols and process indicators are suggestions, not a requirement.

30. UPDATES Library Services (ACI-4-4510): Library services are available daily, including evenings and weekends. - Book carts being made available on housing units/living areas is an acceptable practice.

31. UPDATES Health Care Auditor Assignments: We will no longer allow HC auditors who work for private companies to audit their competitors.

32. UPDATES • Webinars: Webinars will be held the third Thursday of every month, with the exception of January and August (conference months). • September 19, 2013 • October 17, 2013 • November 21, 2013

33. The Future of HAZMAT YOUR RIGHT TO KNOW CHANGES TO YOUR RIGHT TO UNDERSTAND

34. Changes to HAZMAT • April 2012, OHSA released a revision that aligns the Hazard Communication Standard (HCS) with the United Nation’s Globally Harmonized System (GHS) of Classification & Labeling of Chemicals • The GHS provides: • a single set of criteria for classifying chemicals according to their health & physical hazards; • specifies hazard communication elements for labeling & safety data sheets • Revisions to improve worker safety & health through more effective communications about chemical hazards

35. What are the major changes? • Labels will contain: • signal words • pictograms • hazard statement for each hazard class • precautionary statements • MSDS will be changed to Safety Data Sheets • Ratings • National Fire Protection Agency & Hazardous Material Information System (HMIS) ratings, “4” is the worst & “1” is the least hazardous. • Globally Harmonized System “1” being the worst & “4” being the least hazardous.

36. What are the key dates? • 12/1/2013: Employees must be trained on the new label elements & Safety Data Sheets (SDS) format • 12/1/2015: Containers of chemicals cannot be shipped unless they have a Globally Harmonized System (GHS) label • 6/1/2016: Employers must update alternative workplace labeling & Hazard Communication Program (HCS) as necessary & provide additional employee training for newly identified physical or health hazards

37. Employee training requirements? • Must take place at the time employees are assigned to work with a hazardous chemicals • Go beyond simply giving employees the data sheets to read • Must give employees a thorough understanding of the hazards of the chemicals • Training will take place before the compliance date because the American workplaces may receive new labels & Safety Data Sheets

38. New Labels Must Have • Pictogram & other graphic elements that convey specific information about hazards of a chemical • The word “DANGER” will be used for severe hazards, & “WARNING” for less severe hazards • Hazard statement will describe the nature & where appropriate, degree of the hazards • Precautionary statement will recommend ways to minimize or prevent adverse effects resulting from exposure or improper storage of a hazardous chemical.

39. HealthHazard Exclamation Mark Flame Hazard Communication Standard (HCS) Pictograms & Hazards Carcinogen Flammables Irritant (skin and eyes) Mutagenicity Pyrophorics Skin SensitizerReproductive Toxicity Self Heating Acute ToxicityRespiratory Sensitizer Emits Flammable Gas Narcotic EffectsTarget Organ Toxicity Self-Reactives Respiratory Tract IrritantAspiration Toxicity Organic Peroxides Hazardous to Ozone Layer (N-M) Gases under Pressure Skin Corrosion Explosives Eye Damage Self-Reactives Corrosive to Metals Organic Peroxides Oxidizers Aquatic Toxicity (N-M) Acute Toxicity (fatal or toxic) Exploding Bomb Gas Cylinder Corrosion Flame over Circle Skull and Crossbones Environment

40. Sample Label PRODUCT IDENTIFIER HAZARD PICTOGRAM CODE ___________________ Product Name ________________________ SUPPLIER IDENTIFICATION SINGLE WORD Company Name___________ Danger Street Address HAZARD STATEMENT ________________________ Highly flammable liquid and City_______________ __State vapor. _____________________ May cause liver and kidney Postal Code ___________ Country damage. Emergency Phone Number SUPPLEMENTAL INFORMATION _____________________ Directions for use PRECAUTIONARY STATEMENTS _________________________ Keep Container tightly closed. Store _________________________ in cool well ventilated place that is _________________________ locked. Fill weight:___________ Lot Keep away from heat/sparks/open Number __________________ flame. No smoking. Gross weight: _________Fill Date: Only use non-sparking tools. ____________________ Use explosion-proof electrical Expiration Date:______________ Equipment. Take precautionary measurer against static discharge Ground and bond container and receiving equipment. Do not Breath vapors. Wear Protective gloves. Do not eat, drink, or smoke when using this product. Wash hands after handling. In Case of Fire: Use only dry chemical or CO2 extinguisher to extinguish. First Aid If exposed call poison Center. If on skin (on hair): Take off immediately any contaminated clothing. Rinse skin with water

41. References: 1 www.osha.gov/dsg/hazcom/hazcom-faq.html 2 www.osha.gov/html/faq-hazcom.html#faq6 3 Industrial Safety and Hygiene News Magazine May 2012