Philmont 2013 Council Contingent Second Organizational Meeting

1. Capitol Area Council Boy Scouts of America 624-B Philmont 2013Council ContingentSecond Organizational Meeting Contingent Advisor: Sid Covington380-9083, 925-1231 (cell),575-376-2281 x1231 (Philmont)sid_c@swbell.net Scouting Advisor: Rick Denison617-8627rdenison@bsacac.org www.sccovington.com/philmont

2. Introductions • Name • Unit • Crew’s age • Expedition # • Your Philmont experience • Crew’s experience • Contingent Staff: • Sid Covington • Frank Davol • Rick Denison • Crew Leaders or Advisors Contingent Meeting 2

3. Program Tonight: • Review previous Contingent Trek Experiences • Contingent/Crew Organization • “Rules” — Philmont, BSA, Contingent • Review Financial Policy, Payment Schedule, Refund Policy • Contingent Duffle Bags/Shoulder Strips/Crew Tee-Shirts • Crew Advisor Binder • Planning Timeline • What Next? Contingent Meeting 2

4. 609-E Ponil Complex Forest Fire 6/2/2002 — 6/17/200292,500 acres Contingent Experiences: 2,160 participants 180 crews • 2000 was small, 2001 was large & Very Successful, • 2003 was Good (except for some adult issues), 2004 & 2005 were absolutely Great! • 2006 had some challengeswith forest fires, drought, fire danger, rain! • 2007 wasThe Good, The Bad, and The Ugly! • 2008, 2009, 2010, 2011, & 2012 were Great! • Equaled largest Capitol Area Council contingents: 16 Crews, 192 participants • Whole Earth Provision Company opened 5:00 am for our departure • Departed Austin on schedule. • Travel/meals worked pretty much as planned – bus trip takes ~15 hours — no bus problems! • Busses arrived at Philmont on time • All crews assigned trail tents for first night • Check-in completed by noonish Day 1 – had time to visit Villa Philmonte, eat junk food, etc. • Weather mainly hot & dry. Little water in backcountry! • Nobody eaten by bears! Saw bears, mountain lions, snakes, etc. Some good stories! • Took too much stuff! Didn’t get in good enough shape! Ready to go again. • Busses arrived back at Whole Earth parking lot on schedule.

5. Every Day At Philmont ~400-450 people head out to backcountry ~400-450 people head home ~400-450 people arrive (35-45 crews) ~400-450 people return from backcountry Beginning June 8 ~1,500-2,000 in base camp ~4,500-5,500 in backcountry+ 1,100 staff 68 consecutive crew arrival days Campers are at Philmont for 75 days each summer Circle Ten Council

6. What happened this summer? • No major injuries or problems! • “Issues” with: • Crew dynamics. • Gastrointestinal “bugs”. • Crew/crew member behavior. • Major wind storm in November 2011 • Extensive damage in base camp • All repairs/reconstruction completed! • 8 Forest Fires on Philmont • Detected by staff or campers • Fought by Philmont Fire Department • Bear incidents/sightings significantly lower than past

7. Philmont 2012 — Statistics • Averaged ~2 to 3 significant medical emergencies/day • 2 stretcher carry's-one all night, 9 “non-carries” • One off-camp body recovery • Three off-camp Search & Rescue operations • Gastrointestinal virus • Chest pains, breathing difficulty • Sprains, broken bones, falls, blisters • Manycouldbeattributedtodehydration! • 8 forest fires on Philmont • Numerous smoke sightings • Several crewmembers “voted off the island” • Participants “too short” for their weight were sent home! • Why did 119 people not earn the Arrowhead Patch? • Left trail early for non-medical reasons • Too difficult • “Not my thing” • Took son/parent with them • Refused to do conservation project • Didn’t follow “rules” in backcountry • Bear safety - intentional • Litter - chronic • Bad behavior (2 adults removed from camp) • 23,926 participants— 70% Youth, 30% Adults(23,807 earned Arrowhead Patch) • 388 crews had replacement equipment sent to backcountry (packs, sleeping bags, bear ropes, stoves, boots, Crew Leader Copies, tents, etc.) • 1,039 crews had special food (304 in 2011) • 50 extraordinary requests were handled • 60% of crews received 1st choice itinerary, 17% 2nd choice • “An army marches on it's stomach” — Napoleon Bonaparte • 132,462 camper dining hall meals served • 25,389 backcountry meals (chuckwagon dinners, breakfasts, etc.) • 367,731 bags of trail meals were delivered (735,462 meals) 893,313 meals served to crews! • 586 crews (6,081 campers) had burro packing itineraries • 993 crews (8,585 campers) rode horses • 8,587 Nights of Camping in Valle Vidal (LNT) • 858 crews had at least 1 night alone (or with only sister crew) High Adventure

8. What is going wrong? • There’s an app for that! • If you take a smart phone on the trail, be sureto have an app that you can use to provideyour location. • May not have cell phone service & can’t recharge it in the backcountry. • UTM Coordinates preferred but we can use Latitude/Longitude. Ready Fire Aim! • Not properly prepared • Physically • Emotionally • Equipment • Poor navigation skills • Can’t use map & compass • Don’t know how to use GPS • Rely on iPhone/smart phone • Want immediate solutions • Getting lost • Medical situations • Inadequate teambuilding • Crew disorganized • Don’t understand crewmember’s strengths & weaknesses • No duty roster • Adults not letting youth lead • Emergency Locator devices (SPOT) • Don’t know/understand/follow Youth Protection/2-Deep Leadership rules High Adventure

9. What’s going right? Scouts Having Fun & Learningin the Outdoors! Young people are enjoying themselves in the outdoors! Learning a huge range of new skills without knowing they are! Adults learning that they can be “advisors” & let the youth be the “leaders”. Parents & children getting to know and respect each other at a level they’ve never had before. High Adventure

10. CAC Council Contingent • The Contingent is offered as a service to the participants. • Crew Adult Advisors are: • fully responsible for the behavior of their crewmembers, • for personal items (hand washing sanitizer), • the movies they bring on the busses, and • insuring all crewmembers (youth and adult) follow contingent, Philmont, and BSA rules and guidelines! • Philmont is not a baby-sitting service. Crews cannot “vote someone off the island” unless they all want to go home (at their own expense). • If you have “issues”, Philmont’s staff and Chaplain’s corps can provide assistance — it’s not their job to take responsibility for them! We can minimize risks but we can’tcontrol “stupid.”A Philmont manager, 2006 Contingent Meeting 2

11. CAC Council Contingent • Objective is to make the Philmont experience available to as many youth in the Capitol Area Council as possible. • Orientation is toward participants going to Philmont for the first time. • Provide the ability for units/individuals to go to Philmont who have a difficult time obtaining slot otherwise. • Provide the logistical support and economies of scale so that crews can concentrate on their trek preparation. Contingent Meeting 2

12. What did previous leaders say? “ I recommend the Philmont experience only for those boys who are in top condition and really enjoy physical stress and emotional challenges of the daily grind of a long hike and battling the elements.” • Be better physically prepared! • “If you want this to be a vacation, then you have to earn it. Spend a lot of time getting into shape and you will truly be able to enjoy more of the experience!” • “This may be the hardest physical labor some of your crew members may experience in their lives.” • “Everything else is weak compared to this” • “Be prepared! Living and breathing at 900 feet above sea level does not qualify anyone to be physically fit at 10,000 feet above sea level. Philmont participants should work extra hard at physical training for this trip.” • "It's the Philmont CHALLENGE. Not the Philmont Walk-in-the-Park.“ • “The Philmont experience tests the skill, training, endurance and will of each and every participant. … Training, experience and skill and perseverance is required at Philmont. The participants are exposed to the elements for 10 days in a row in the backcountry. The risk of heatstroke as well as hypothermia is great, not to mention lightning. … In the same day, a boy could get dehydrated, heat exhaustion and then hypothermia when hit by a cold hail or thunderstorm.” Contingent Meeting 2

13. What did previous leaders say? • Do your shakedowns with the Philmont crew only. • Don’t try to combine with troop campouts. • Focus on team-building. • Have the right equipment. • “Make sure that everyone in your group has a proper backpack rain cover and good rain suit. We had some boys get the $3 plastic Walmart rain suits and they got ripped up the first day. By the 2nd day, the duct tape exceeded the rain suit in coverage.” • “Pack light and get very fit” • “Don't try and go on the cheap. Buy good equipment.” Contingent Meeting 2

14. Philmont “Problems” • Many participants (not limited to Contingent) were not adequately prepared for Philmont: • Mentally/emotionally/physically • Equipment • Crew Advisors MUST take a strong position to keep people from going to Philmont who should not be there! • THIS IS NOT JUST A LONGER SUMMER CAMP! — IT IS DIFFICULT, DANGEROUS, AND CAN BE LIFE-THREATENING! PARTICIPANTS MUST BE ABLE TO HANDLE IT! • Philmont will not/cannot make special allowances. • Crew “paperwork” is extremely important and must be turned in to Contingent Advisor ON TIME! Have Participants (and Parents) sign a contract attesting that they understand the difficulty, risk, and danger of the trek and committing to fully participate in shakedowns, preparation, paperworkcompletion and submission, etc. Contingent Meeting 2

15. Changes for 2013 DRY! DRY! • Major redesign of all itineraries in 2012. “Fixes” for 2013! • Updates include: • Balancing camps • Providing potential for nights alone • Better expectation setting • Some new programs • Some new trail camps • Removing “long” legs • DON’T TRY TO SELECT YOUR ITINERARY USING LAST YEAR’S TREKS BOOK! • Major change: crews will not be able to participate in “pass through” programs. • Only programs listed in TREKS bookand Crew Leader Copy are available! DRY CAMP! Take Water! DRY! Take Water! TREKS book organization improvements Updates to many itineraries Crew Leader Copy layoutEvolving from changes started in 2009 Contingent Meeting 2

16. Crew Leader Copy 72 Bags of Food! • Food Pickups • Shows actual meals to be picked up at each commissary. • Each food “bag” contains a meal for 2 crewmembers • A 12-person crew would pick up 6 “bags” of food for each meal • At Ute Gulch commissary, a 12-person crew would pick up 6 bags each of: • Supper 6 Breakfast 7 Lunch 7 • Supper 7 Breakfast 8 Lunch 8 • Supper 8 Breakfast 9 Lunch 9 • Supper 9 Breakfast 10 Lunch 10 Contingent Meeting 2

17. 2013 Itinerary Selection • Faster/easier for crews! Gives time to actually study itineraries before making choice. • Can enter Adult Advisor information & update it • Significantly reduces workload on Philmont staff • Enables early data collection • More accurate information about crews • Permits planning/loading camps, staff, … Itinerary selection process was changed in 2010. Prior to 2010, crews received TREKS book & selected 5 itineraries. They then submitted these to Philmont via a postcard included with TREKS book. Now, there is no postcard. Crew Advisor will log on to a website and enter their itinerary choices and other information. Itinerary assignment willbe made immediately! Contingent Meeting 2

18. Philmont Crew • A “Crew” goes on a trek at Philmont. • The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.” • By Philmont’s definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female. • A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older. Contingent Meeting 2

19. Contingent Advisor (Volunteer) Sid Covington Scouting Advisor (Professional) Rick Denison Logistics, travel to and from Philmont At Philmont and on the trail Bus Leader Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures. Contingent Organization: Crew This was a new leadership position in 2010 to emphasize camping skills & conservation. “Crew” is made up of: Crew Leader (youth) The Crew Leader is in charge! The crew always stays together on the trail! Chaplain’s Aide (youth) Wilderness Pledge Guía(youth) Crew Advisor (adult) Crew Members Contingent Meeting 2

20. Who’s responsible for what? Crew Leader (youth) Selects itinerary with Advisor Choose routes during trek Assignduties (manage the duty roster) Provides leadership Check-in/out camps Chaplain’s Aide (youth) Supports Crew Leader Facilitates daily reflections/devotionals Wilderness Pledge Guía(youth) Insure “smellables” properly stored Insure Philmont Wilderness Pledge upheld Crew Advisor (adult) Selects itinerary with Crew Leader Counsel & coach crew leader and crew members Arrange logistics (permits for shakedowns, etc.) • A Philmont trek is a “Youth-Led” experience. • The Crew Leader is responsible for his/her crew. • The adults are there to provide support to the youth leaders. • Don’t wait until you arrive at Philmont to turn the responsibility over to the Crew Leader! • Philmont Wilderness Pledge: • LITTER/GRAFFITI-Keep Philmont free of litter and graffiti. • WILDLIFE-Respect all wildlife. • TRAILS-Stay on Trails: Do not cut across switchbacks. • CAMPSITES-Use designated sites and leave neat and clean. Let the youth run the crew — even when it’s painful! We know you can do it better but it just doesn’t matter! Thorns & Roses (& buds) Contingent Meeting 2

21. Full Class-A Uniform is required:Boy Scout: Tan uniform shirt Scout belt Scout long pants -or- Scout Shorts with Scout socks Venturing : Green uniform shirt Crew’s “official” pant belt Crew’s “official” socks Bus Assignments: • Bus leaders are responsible for: • Obtaining drinks and snacks for their bussesincluding ice & coolers (Contingent pays) • Coordinating video selection (with other leaders) • Seating on busses is first-come, first-served! • All adult leaders are responsible for their crew’s adherence to the uniform policy. Bus Leaders Busses will pickup from and return to the Whole Earth Provision Company parking lot at the Westgate Shopping Center near Ben White & Lamar Blvd (360 & 71/290). DON’T LEAVE CARS PARKED IN THE PARKING LOT! * Bus Leader Contingent Meeting 2

22. When your unit submitted the application for a crew in the Council’s 2013 Philmont Contingent, you checked “Yes” in two boxes. These were: • Does the Crew agree to follow Philmont’s rules? • Does the Crew agree to follow theContingent rules? Participants MUST meet age requirements. (Participants must be 14 by June 24, 2013) or (have completed the 8th grade and be at least 13 years of age prior to June 24, 2013).PHILMONT WILL NOT MAKE ANY EXCEPTIONS! One person per Crew MUST be currently certified in Red Cross Wilderness First Aid & Standard CPR* (bring original cards). All participants MUST meet height & weight guidelines (on web site) — can be waivers for youth — obtain in advance — no waivers for adults! All participants MUST use BSA Annual Health & Medical Record form — requires physical exam within 12 months of trek.— Download from www.PhilmontScoutRanch.org Crew MUST be majority youth participants (under 21),Maximum of 4 adults per crew (21 or older). If crewmember comes off mountain for behavior problem, entire crew will be sent home at their own expense! * or equivalent courses Philmont “Rules” In 2012, 18 people (mainly adult leaders) were sent home after arriving at Philmont because they were overweight! This was at their own expense! It took time away from the crew’s check-in process and caused problems with Youth Protection, Wilderness First Aid training, and transportation. Don’t let this happen to you! Doesn’t have to be the same person. May be youth or adult. Contingent Meeting 2

23. Philmont “Rules” • Participants must sleep in tents! • No bivy sacks – two-man tents preferred. • No open-toe shoes for backcountry programs. • Long pants needed for rock climbing, horseback riding, blacksmithing, spar pole climbing, conservation project. • If you select a burro itinerary, you arerequired to take burros. “Burro allergy” will result in reselecting itinerary. Contingent Meeting 2

24. BSA/Contingent “Rules” • All participants must be registered members of Boy Scouts of America. • All adults must be current on Youth Protection Training (within 2 years of trek) — take the on-line course. • Crews required to follow Youth Protection Guidelines.In particular: • Co-ed crews require female adult leaders (two in case one gets injured?) • Tent assignments (base camp & trail) must follow Youth Protection guidelines. • Recommend at least three adults per crew – must maintain two-deep leadership at all times. • Full “Class-A” uniform when off busses while traveling (shirt/shorts/socks). Crew’s Adult Advisor is responsible for insuring these rules are followed. Contingent Meeting 2

25. Contingent Recommendations • Don’t permit youth to carry electronics on trail: • iPods, … • Cell Phones • Blackberry’s • IF you decide YOU must carry a cell phone: • Use it for emergencies only • Before making an emergency call, think about how you would handle the situation if you didn’t have a cell phone. It will very possibly take your crew away from programs all day! • Don’t take personal emergency locator devices. • If you take a GPS — learn how to use it before your trek — take compass & sectional maps too! Contingent Meeting 2

26. Financial Policies/Information: • Crew pays Council. Council pays Philmont & other vendors (travel, meals, patches, etc.). Only additional personal expense is what individuals spend while at Philmont on snacks, souvenirs, etc. • Each crew is financiallyresponsible for 12 participants (12 x $1,080 = $12,960). If unit cannot fill slots, must pay fee and/or find youth/adults to fill vacancy. • Crews must stay current on the payment schedule. Contingent Meeting 2

27. Budget/Costs: • Contingent Fee includes: • Philmont Fee ($770) • Ranger for 4 days • Meals @ Philmont:(Base Camp & Trail) • Equipment (tents, dining fly, cooking, etc.) • Transportation • Drinks & Snacks on Bus • Meals en-route • Topographic (sectional) Maps for Itinerary • Duffle Bag • Council Shoulder Strip • Contingent logo patch Does Not Include Personal Spending Money for Souvenirs at Tooth of Time Trading Post:“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.” (http://www.toothoftimetraders.com) Contingent Meeting 2

28. Payment Schedule: • Deposit with application $16.67 per participant $200.00per crew • April 1, 2012265.83 per participant$3,190.00 per crew • August 5, 2012265.83 per participant$3,190.00 per crew • December 2, 2012265.83 per participant$3,190.00 per crew • February 3, 2013(balance due) 265.83 per participant$3,190.00 per crew • TOTAL: $1,080.00 per participant$12,960.00per crew Crews should use similar payment schedule for crewmembers. Add enough to cover crew equipment, crew tee-shirts, shakedowns, etc. Contingent Meeting 2

29. Refund Policy • No refunds for the contingent portion of the fee • Refunds MAY be approved for the Philmont portion of the fee ($770.00) for valid medical reasons • Refund must be requested in writing to Sid Covington • Must include letter from Doctor explaining reason • If approved by Philmont, may be prorated • Will not be processed until after summer when Philmont processes refunds • Typically will not refund adult that leaves with an injured or sick youth or vice-versa • If refund is approved, will follow the reverse payment flow: • Philmont refunds Council • Council refunds Unit • Unit refunds individual Contingent Meeting 2

30. Duffle-bags: • All participants provided with a duffle bag to carry on bus with items for travel & base camp. Make your own or crew bag tags — duffle bags all look alike! • Duffle bags will stay in locker at CHQ while you’re on the trail. • 2006: Contingent Meeting 2

31. Shoulder Strips • Each participant receives one Council strip: • 2013 design is similar to 2007-2012 without Council Contingent notation • Each participant receives one logo patch • Additional CSP’s and patches for sale;proceeds used to fund Scoutreach crew. Contingent Meeting 2

32. Crew tee-shirts: • Each Crew designs its own tee-shirt. • Include Contingent logo on sleeve or breast(artwork on website). • Typically have at least two shirts per participant. • Tee-shirt ideas: • Topo map • Trek map (from Treks-2013 book) • Crew designed logo/slogan • Philmont logos (arrowhead, brands, etc.) • Some crews do hats too! Some do Polo-type shirts. • One crew in 2006 used Hawaiian shirts & leis — were “noticed!” • Tee-shirt is likely to be the “best” Philmont souvenir. • May want to have extra shirts for “gift” for your crews’ Ranger. • Can have made by Tooth of Time Traders. Contingent Meeting 2

33. Crew Advisor Binder BSA has created a standard high-adventure medical form for Philmont, Florida Sea Base, and Northern Tier Canoe Base. Download copies for crewmembers from the Philmont website: www.PhilmontScoutRanch.org • One binder for each Crew Advisor • Information about: • Contingent organization/travel • Contingent/Philmont “rules” • Base camp check-in/check-out process • Equipment • Itinerary Selection/Duty Rosters • Financial information • Required paperwork • Medical information • Miscellaneous/CD-ROM/High Adventure DVD Contingent Meeting 2

34. Crew Advisor Binder Put “original, signed” 2013 BSA Annual Health & Medical Record forms (Parts A, B, & C) in your binder when you get the completed ones back from your crewmembers. Bring binder to Philmont with the original copies of the crew paperwork. Let me know of any corrections or suggestions you have as soon as possible. Contingent Meeting 2

35. Planning Timeline KeyEvents! Don’t wait until the last minute! In Crew Advisor binder On Contingent website Will send e-mail notices of important events. Contingent Meeting 2

36. Planning Timeline • Crew Advisor Binder: 2013 Council & Unit Planning Guide, 2012 Guidebook to Adventure, 2012 TREKS, etc. • March 2013— Information package: • 2013 Guidebook to Adventure — Equipment & Packing lists • Program information brochure • Crew Leader/Chaplain’s Aide/WP Guia/Advisor Information • TREKS-2013book: • Select 5 itineraries (monitor website to see what other crews chose) • Enter 5 selections on national website & receive assignment – e-mail selections & assignment to Sid (for map order) • DONOT RETURN “ARRIVAL” POSTCARD – DONE BY SID • DONOT SUBMIT A TOUR PLAN – DONE BY SID Contingent Meeting 2

37. Preparation/Shakedown • Focus on teambuilding, skills • Achieve comfort with equipment, packs • Suggestions • C.O.P.E. course • Standard First Aid/CPR course • Philmont meals from Philmont commissary • Backpacking/campsite/hiking/navigation skills practice • Griffith League Ranch (has Philmont-style campsites) • Pedernales Falls S.P. • Nails Creek S.P. • Lost Maples S.P. • Lake Georgetown • Big Bend Contingent Meeting 2

38. Emergency Contact List Is an Excel spreadsheet On Crew Info page of website Fill out as much information as you have & email to Contingent Advisor—send updates when additional info/changes are available. If completely filled out, Contingent Advisor will print Philmont Crew Roster for crew. Missing info shows in red. Contingent Meeting 2

39. Crew Advisor “paperwork” Paperwork must be turned into Contingent Advisorno later than April 15. If it isn’t, you don’t go! You agreed to follow the rules! Each Crew’s Adult Advisor MUST maintain: • Your Crew Advisor binder (take with you to Philmont) containing: • Philmont CrewRoster form (5 part NCR paper) Receive in March • Philmont TalentRelease form—signed by Parents/ParticipantReceive in March • Original First Aid & CPR certification cards At least one set per crew • Annual BSA Medicalform for each participant – signed by Doctor, Participant, ParentDownload from www.PhilmontScoutRanch.org • Copies of Medical Insurance cards for each participant (letter/note if none) • Documentation for Contingent Advisor:(turn in no later than 4/15/2013, scan to pdf & e-mail) • Emergency Contact List Form is on website • Copy of Philmont Crew Roster form (copy from Philmont Crew Roster above) • Copy of Philmont Talent Release form (copy of Talent Release Form above) • Copies of First Aid & CPR Certification cards (copy page from Advisor binder) • Copies of Annual BSA Medical Forms & insurance cards (Only Parts A, B, & C) Not needed if current Emergency Contact List has been sent to ContingentAdvisor — will print hardcopyfor Philmont check-in. Contingent Meeting 2

40. What’s Next? • Encourage crewmembers to get physicals as soon as possible but nolaterthanApril1! • Begin shakedowns, training (C.O.P.E.) NOW! • Will notify Crew Advisors when TREKS-2013 books arrive (~March.) Usually have them pick up at Sid’s house. • Final meeting will be in April to review and turn-in any outstanding paperwork, distribute duffle bags & maps. I will be leaving Austin in April to go to Philmont for the summer! Contingent Meeting 2

41. LOOK OUT! RISKS! • DROPOUTS! • Legitimate Medical • No skin in game ($$$$) • Medical Forms: • Adults wait until last minute (going to lose weight, going to get blood pressure down, going to get in shape, …) • Insurance only covers one Physical per year — want to wait until 2012-2013 school year. • Tee shirts not done. • No uniform pants/shorts! Contingent Meeting 2

42. www.sccovington.com/philmont General Information Philmont Overview (descriptive)Itinerary Selection(description, survey document, spreadsheet)Programs (descriptive)Philmont Rules & Policies Medical Considerations Personal Equipment (list-what to bring)Crew Equipment (list-what to bring)Philmont Equipment (list-what Philmont provides)Duty Roster(spreadsheet)Bears (information, bear bags)Philmont Trail food menus Tips (descriptive)Philmont Trek Hints (descriptive) 2013 Contingent Advisor Checklist (things you need to have done, Emergency Contact List document)Crew Information (crew members)Schedule/Transportation (daily trek schedules, transportation) Planning Timeline (events, activities)Financial (costs, payment schedule)UniformMeeting Information (presentations, meeting agendas) Contingent Logo (logo artwork, duffle bag, shoulder strip)Contacts (descriptive) 2001 Contingent. . . . 2012 Contingent Contingent Web Site http://www.bsacac.org Crew Roster Travel/Tent Info Paperwork Status(Red is not turned in) http://www.sccovington.com/philmont Financial Status Crew Information Crew Makeup 2013 Contingent -- Trek Meeting 1 -- 624-B-12

43. Questions? Don’t get obsessive! Don’t set unrealistic expectations! Relax and enjoy the experience! Philmont’s staff will make it work! Contingent Meeting 2