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Education Verification

Education Verification. Carol Beckner HR Consultant, Client Services. Education Verification Process. Everyone in the selection process must be aware of minimum educational requirements Department reminds interviewees, if selected for hire, an official diploma/transcript will be required

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Education Verification

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  1. Education Verification Carol Beckner HR Consultant, Client Services

  2. Education Verification Process • Everyone in the selection process must be aware of minimum educational requirements • Department reminds interviewees, if selected for hire, an official diploma/transcript will be required • Department attaches the official transcript to Hiring Proposal for the selected candidate • Inability to get education verification will delay the hire

  3. Responsibility • The hiring department is responsible for verifying selected candidate meets minimum qualifications • Summary of Hire memo states, “I certify that (applicant’s name) meets minimum qualifications as outlined in the Position Description.” • Hiring department must review diploma or transcripts

  4. Verifying Education on Official Transcripts • Criteria to verify: • University/College name • Candidate’s name • Look for the words “Degree Awarded” • Verify credit hours necessary to meet minimums • Level of education and discipline • Date awarded • Must have official seal 

  5. New Verification Option • HR can provide education verification through a third party - UNM can verify degree and credit hours - Student Clearinghouse can verify degree only - HireRight can verify High School diploma • A $10 processing fee will be charged to the department per verification

  6. Educational Documents Accepted / Verification • For Positions requiring a HS Diploma or GED • HS Diploma or GED (copy) • Unofficial college transcript (copy) • Official college transcript (copy) • Department should attach documents to Hiring Proposal prior to submitting to HR • HireRight (third party) can provide verification of HS Diploma • Student Clearinghouse or UNM (third party) can provide verification of degree awarded

  7. Educational Documents Accepted / Verification • For Positions not requiring a Degree but some college-level credit hours • Official Transcript (or a copy with seal) • Department should attach documents to Hiring Proposal prior to submitting to HR • UNM (third party) can provide verification of degree awarded

  8. Educational Documents Accepted / Verification • For Positions requiring a Degree • Official Transcript (or copy with a seal) • Department should attach documents to Hiring Proposal prior to submitting to HR • Student Clearinghouse or UNM (third party) can provide verification of degree awarded

  9. Educational Documents Accepted / Verification • For Positions requiring a Degree with specific subject credit hours • Official Transcript (or copy with a seal) • Department should attach documents to Hiring Proposal prior to submitting to HR • UNM (third party) can provide verification of degree awarded

  10. Benefits of the Education Verification Option • Ability to verify education in a timely manner • Eliminate confidential information floating between departments • Instant notification from UNM / Student Clearinghouse

  11. Tips to Consider • This verification option is when candidates are unable to obtain proof of education quickly • Degree awarded prior to 1980 will not be instantaneous • University / College must be in Student Clearinghouse’s database • $10 processing fee for each transaction • Give form to candidate AFTER tentative offer • Fax or attach to HP-- DO NOT e-mail the form

  12. Questions? • Contact your HR Consultant

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