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Web Conferencing at GSE

Web Conferencing at GSE

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Web Conferencing at GSE

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  1. Web Conferencing at GSE Harvard IT Summit June 23, 2011

  2. Our Community • 13 master’s programs • 2 doctoral programs • 100 faculty • 900 students • 200 courses • 3,000 professional education participants • 27,000 alumni

  3. Our Services We help faculty: • Increase active student processing in the classroom • Bring the world into the classroom • Communicate with students outside the classroom • Maximize class teaching time We help students: • Learn necessary background content • Revisit course content to reinforce learning • Collaborate virtually on projects • Demonstrate understanding of course content

  4. Our Services (IT Speak) • Pedagogical consultation • Course platform • Web conferencing • Streaming video • Digital content development • Clickers / SMART board • Multimedia assignments / lab • Associated technical training • Research / pilot emerging techs Remains the same

  5. The Challenge Distance Time Budget

  6. The Solution Web Conferencing

  7. Why? • Cost-effective • Flexible • Feature-rich • Technologically stable • Familiar to our community • Consultation and tech support available • Managed locally • Meets our community’s needs

  8. Which tool?

  9. Our Process

  10. Team Effort = Success

  11. Team Effort = Success

  12. Team Effort = Success

  13. Team Effort = Success

  14. Team Effort = Success

  15. Team Effort = Success

  16. Team Effort = Success

  17. Team Effort = Success

  18. Uses at GSE • Virtual guest speakers • Virtual office hours • Virtual class sessions • Virtual student group work • Virtual internships • Online workshops / trainings • Virtual “orals” • Virtual tenure review • Virtual meetings • Virtual open houses / yield events

  19. Planning Timeline

  20. Timeline: Kick-off Meeting

  21. Timeline: Training

  22. Timeline: Storyboard Review

  23. Timeline: Storyboard Review

  24. Timeline: Dry Run and Testing

  25. Timeline: Final Check-in

  26. Timeline: Set-up and Live Session!

  27. Technical Details • Completely web-based – no real software • Java plug-in required • Cross-platform and browser neutral • Optimized for low bandwidth (as low as 56k) • Hosted solution – server backed • Compliant with ADA accessibility and other standards • Need speakers and microphone (headset is ideal) • Recordable

  28. Features • Voiceover IP (VoIP) • Ability to walk through slides and visit web sites together • App sharing, desktop sharing, ability to pass app access • A “virtual whiteboard” and annotation tools • Polling for both just in time and pre-planned polls • Emoticons to “virtually” raise hands, clap, express mood • Online chat to communicate via text messages • Virtual breakout rooms for smaller group work • Web cam (quality similar to Skype)

  29. Web Conferencing Knowledge Center http://isites.harvard.edu/k15129

  30. Questions? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?