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INDIANA DEPARTMENT OF ADMINISTRATION

Incontinence, Ostomy , and Urological Supplies REQUEST FOR PROPOSAL 14-32 on behalf of FAMILY & SOCIAL SERVICES ADMINISTRATION. INDIANA DEPARTMENT OF ADMINISTRATION. TODAY’S AGENDA General Information RFP Questions and Answers Accessing RFP Documents Key Dates RFP Outline

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INDIANA DEPARTMENT OF ADMINISTRATION

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  1. Incontinence, Ostomy, and Urological SuppliesREQUEST FOR PROPOSAL 14-32on behalf ofFAMILY & SOCIAL SERVICES ADMINISTRATION INDIANA DEPARTMENT OF ADMINISTRATION

  2. TODAY’S AGENDA • General Information • RFP Questions and Answers • Accessing RFP Documents • Key Dates • RFP Outline • Minority and Women’s Business Enterprises • Indiana Veteran’s Business Enterprises • Indiana Economic Impact • Cost Proposal • Business Proposal • Technical Proposal • Intent-to-Respond Form • Product Coverage Requirements • RFP Scoring and Evaluation • Unofficial Questions and Answers • Additional Information INDIANA DEPARTMENT OF ADMINISTRATION

  3. GENERAL INFORMATION • Please sign in on the attendee sign-in sheets • Scanned copies of the sign-in sheet(s) and this presentation will be posted on the State’s • solicitation website: http://www.in.gov/idoa/proc/bids/rfp-14-32/ • Today’s meeting will discuss IDOA’s RFP process and how to submit a proposal. • Attendance is not mandatory. • Follow-up questions for FSSA or IDOA can be submitted in writing INDIANA DEPARTMENT OF ADMINISTRATION

  4. RFP QUESTIONS AND ANSWERS • Questions answered verbally today are not official, and answers are not binding. Questions should be submitted in writing if they will affect your proposal response. • Use the file called Attachment H. • All questions must be submitted in writing by 3:00 PM EDT August 30, 2013 • Email: MAROBINSON@idoa.in.gov INDIANA DEPARTMENT OF ADMINISTRATION

  5. ACCESSING RFP DOCUMENTS 1) Go to http://www.in.gov/idoa/proc 2) Click on “State of Indiana Opportunities” INDIANA DEPARTMENT OF ADMINISTRATION

  6. ACCESSING RFP DOCUMENTS 4) Bookmark this page! http://www.in.gov/idoa/proc/bids/rfp-14-32/ 3) Scroll through the list and click on the relevant procurement INDIANA DEPARTMENT OF ADMINISTRATION

  7. KEY DATES INDIANA DEPARTMENT OF ADMINISTRATION

  8. RFP OUTLINE • Section 1.5 of the RFP gives an outline of the procurement’s contents. Respondents should submit Attachments A, A1, C, E, F, G, H (optional), I (optional), and J (optional). INDIANA DEPARTMENT OF ADMINISTRATION

  9. MINORITY AND WOMEN’S BUSINESS ENTERPRISES SUBCONTRATOR COMMITMENT (ATTACHMENT A) Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for this RFP: - 8% Minority Business Enterprise - 8% Women’s Business Enterprise INDIANA DEPARTMENT OF ADMINISTRATION

  10. MINORITY AND WOMEN’S BUSINESS ENTERPRISES SUBCONTRATOR COMMITMENT (ATTACHMENT A) This amount comes from Attachment E. $$$$$$ INDIANA DEPARTMENT OF ADMINISTRATION

  11. INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1) Complete Attachment A1, IVBE Form - Include sub-contractor letters of commitment Goal for this RFP: 3% INDIANA DEPARTMENT OF ADMINISTRATION

  12. INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1) This amount comes from Attachment E. $$$$$$ INDIANA DEPARTMENT OF ADMINISTRATION

  13. INDIANA ECONOMIC IMPACT FORM (ATTACHMENT C) The State defines FTE as a measurement of an employee's productivity on a specific project or contract. One (1) FTE equals one (1) Indiana resident employee fully engaged in the execution of activities or services germane to the scope of work included in this solicitation and the resulting contract; forty (40) hours a week, fifty-two (52) weeks a year. If there are two (2) employees each spending 1/2 of their working time, 20 hours per week, on a project that would also equal 1. $$$$$$ INDIANA DEPARTMENT OF ADMINISTRATION

  14. COST PROPOSAL TEMPLATE (ATTACHMENT E) The Cost Proposal can be found in Attachment E. Be sure to submit it in Excel format, and do not modify the form. Use this amount on forms A, A1, and C. INDIANA DEPARTMENT OF ADMINISTRATION

  15. BUSINESS PROPOSAL TEMPLATE (ATTACHMENT F) Submit your business proposal on Attachment F. • Company Financial Information • (Section 2.3.3) • Respondents are advised that materials contained in proposals are subject to the Access to Public Records Act (APRA), IC 5-14-3 et seq., and, after the contract award, the entire RFP file may be viewed and copied by any member of the public, including news agencies and competitors. Respondents claiming a statutory exception to the APRA must place all confidential documents (including the requisite number of copies) in a sealed envelope clearly marked “Confidential” and must indicate in the Transmittal Letter and on the outside of that envelope that confidential materials are included. The Respondent must also specify which statutory exception of APRA that applies. The State reserves the right to make determinations of confidentiality. INDIANA DEPARTMENT OF ADMINISTRATION

  16. TECHNICAL PROPOSAL (ATTACHMENT G) Submit your Technical Proposal by answering every question on Attachment G, using its numbering system. Clearly refer to any attachments or additional information. INDIANA DEPARTMENT OF ADMINISTRATION

  17. INTENT-TO-RESPOND FORM (ATTACHMENT I) • This form is not mandatory, but it will help the State plan logistics for the evaluation process. We would appreciate it if you would complete Attachment I and submit it along with any questions. • Attachment I should be received by 3:00 PM EDT August 30, 2013 • Email: MAROBINSON@idoa.in.gov INDIANA DEPARTMENT OF ADMINISTRATION

  18. PRODUCT COVERAGE REQUIREMENTS (ATTACHMENT J) • As explained in the RFP and the Cost Proposal instructions, you must offer at least three brands of products for each HCPCS code. If you perceive an issue providing this level of product coverage for specific items, submit Attachment J. • Attachment J must be received by 3:00 PM EDT September 5, 2013 • Email: MAROBINSON@idoa.in.gov INDIANA DEPARTMENT OF ADMINISTRATION

  19. RFP SCORING AND EVALUATION See Section Three of the RFP for details about scoring. The following table is from Section 3.2. INDIANA DEPARTMENT OF ADMINISTRATION

  20. UNOFFICIAL QUESTIONS AND ANSWERS Any questions? INDIANA DEPARTMENT OF ADMINISTRATION

  21. ADDITIONAL INFORMATION IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link. INDIANA DEPARTMENT OF ADMINISTRATION

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