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Raffles Policies and Procedures

Raffles Policies and Procedures. Matt Levine Student Organizations Coordinator. Purpose of Training. UW-River Falls holds a raffle license from the State of Wisconsin that can be used by organizations and other campus groups to conduct raffles as fundraisers

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Raffles Policies and Procedures

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  1. RafflesPolicies and Procedures Matt Levine Student Organizations Coordinator

  2. Purpose of Training UW-River Falls holds a raffle license from the State of Wisconsin that can be used by organizations and other campus groups to conduct raffles as fundraisers In order to continue in good standing with the State, precise rules and regulations must be followed and good records must be kept For these reasons, it is now required that in order to hold a raffle, a member of your organization must attend training OR complete this PowerPoint presentation

  3. Requirements to Hold a Raffle Be a non-profit group which is recognized as part of the University of Wisconsin-River Falls Have an active State Treasury Account which will be used to pay expenses and deposit revenue Be willing to pay the $10 fee for using the Raffle License Complete an application to hold a raffle and have it approved Follow all rules and regulations associated with holding a raffle as contained in this presentation and other pertinent materials

  4. Applying for a Raffle • In order to hold a raffle, complete and submit a Raffle Request form • Attach to the form either: • a copy of your certificate for attending a Raffle Training Session, or • a copy of a completed Raffle Training Quiz, signed by two representatives from the sponsoring organization and the faculty supervisor of the organization • Once received by the department of Student Life, forms can take two weeks to be approved. Please apply early.

  5. Applying for a Raffle, cont. • Upon approval, the sponsoring organization will be given: • a copy of the approved application • a copy of the raffle license • a list of important reminders • a raffle summary sheet, and • an envelope to hold used and unused raffle tickets and receipts for expenses • NOTE: The copies of both the approved application and the license must be displayed at the drawing

  6. Rules and Regulations • Only Class A raffle tickets will be acceptable. Class A raffle tickets contain: • The number of the license • The name and address of the sponsoring organization • The price of the ticket (and the discounted price for buying multiple, if any) • A place for the purchaser to enter his/her name and address • The date, time and place of the drawing or drawings • A list of all prizes to be offered with have a retail value in excess of $500 • A number, on both the purchaser’s ticket and the organization’s ticket, listed consecutively • Tickets cannot be numbered by hand

  7. Class A Raffle Tickets • The Graphic Artists in the Involvement Center have experience making Class A raffle tickets. Seek them out for assistance.

  8. Conducting the Raffle Tickets may not be sold more than 270 days before the raffle drawing No ticket may exceed $100 in cost All drawings must be held in public All prizes must be awarded The purchaser of the ticket does not need to be present to win If a raffle drawing is canceled, all money from purchased tickets must be refunded A list of all prizes must be provided to any purchaser who requests one

  9. During Ticket Sales • All money from ticket sales must be deposited into the conducting organization’s State Treasury Account using account code 9200. • No money from ticket sales can be used directly to purchase prizes or anything other items…it must first be deposited into the State Treasury Account and then money must be drawn from the same account to be used for expenses. • These must be TWO separate transactions. • It is required that money from sales be deposited once/each week or whenever $100 is collected (whichever comes first)

  10. After the Raffle • Complete the summary sheet included in the packet received with the approved application • Include in the envelope: • All receipts (or copies) for all expenses for printing of tickets, advertising and prizes • All tickets (both sold and unsold) printed • Physically count tickets at least twice to ensure that the numbers of tickets listed on the summary sheet matches the number included in the envelope • The copies of both the license and the approve application • Submit all materials to the Front Desk of the Involvement Center

  11. Additional Information The University may allow a maximum of 200 raffles each year Any organization which fails to complete any of the required paperwork or submit all tickets will forfeit their ability to use the raffle license for a period of 12 months The University reserves the right to deny a raffle application for any reason or to revoke use of the raffle license at any time

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