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Formal Letter Writing

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  1. Formal Letter Writing What, Why, and How

  2. What is a Formal Letter? • A formal letter is an official way of communicating with people, businesses, organizations and corporations in the professional world.

  3. Why should I write a formal letter? Example Reasons • Complaint • Compliment • Inquiry • Cover Letter • Suggestion • College Applications

  4. How do I write a formal letter? To Start off… • Begin your letter with YOUR address… • Next, the DATE (June 14, 2009) • Now… • List the Name, Title, Company, and address of the recipient.

  5. How do I write a formal letter? NEXT! • The Greeting • Dear Mr. Smith, • Dear Sir or Madam, • To Whom it May Concern:

  6. How do I write a formal letter? NOW! • Introduce yourself and your PURPOSE! • My name is (so and so) and I am writing to (inform you, compliment your product, complain about the…)

  7. How do I write a formal letter? And THEN… • The Body • The body of your letter should expand on your purpose with specific details or examples.

  8. How do I write a formal letter? In Conclusion… • The Closing • Finish your thoughts • Recap your main ideas in 1-2 sentences.

  9. How do I write a formal letter? Finally! Phew! • Salutations and Signature • End with “Respectfully,” “Sincerely,”… • Leave room for your HANDWRITTEN signature • Type your WHOLE name at the bottom (Sally M. Jones)

  10. Things to Avoid • Spelling Errors • Grammar Errors • Punctuation and Capitalization Errors • Informal Language Examples: “Hey” “Bye” “What’s up?” Txt Lingo such as BRB ASAP LOL TTYL bc w/ w/o