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Streamline your Office in the Cloud

Streamline your Office in the Cloud. Presented by: Martin Straub. Introductions Non-Profit Technology Challenges “The Cloud”: What and Why Office365 and Google Apps Cloud Apps for NFPs Simplify your Office. Agenda. Limited budgets

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Streamline your Office in the Cloud

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  1. Streamline your Office in the Cloud Presented by: Martin Straub

  2. Introductions • Non-Profit Technology Challenges • “The Cloud”: What and Why • Office365 and Google Apps • Cloud Apps for NFPs • Simplify your Office Agenda

  3. Limited budgets • No time for technology planning, just something that “happens” • No dedicated IT person; IT oversight and troubleshooting “by committee”, Exec Dir or ??? • PCs, software, anti-virus often by donation and/or mix of types, versions and expiration dates • Old or unsupported servers and other equipment Non-Profit Tech Challenges

  4. Communicating with part-time staff and volunteers • Organizing large amounts of paper – invoices, meeting minutes, bylaws, etc • Sharing data and files between staff • Directors, staff and volunteers working remotely • Managing membership and donor data • Disseminating information and collaborating with Board members Common Workplace Needs

  5. It’s all the buzz, but its not new... • Consumer cloud services • Mail: Yahoo, Gmail, Hotmail, etc • Photos: Picasa, Shutterfly • Music: Napster, Bitorrent • Apps: Turbotax • Business cloud… what’s the difference? • Business-class software • Shared company data with individual user logins • High availability “The Cloud”: What is it?

  6. Business Cloud: Before

  7. Now…

  8. Business cloud • Public cloud • Private cloud • Hybrid cloud • #$#*! cloud “Best of the cloud” Cloud Buzzwords

  9. Anywhere, anytime access – an internet connection is only requirement • Access with iPads, smartphones, etc • Data is redundant and automatically backed up • Eliminates the need for complex, on-site servers • PCs can be easily replaced without complicated software “reinstallations” Cloud: The Good

  10. No upgrades needed; always using the latest version • Gives small organizations access to sophisticated applications with minimal investment • Typically quicker to implement and “try” • More predictable technology costs Cloud: More Good Stuff…

  11. Data security • Availability: no/slow internet = no access (usually) • Small organizations have little leverage - price increases, support issues, etc • May be difficult to migrate away from cloud vendor Cloud: Scary Stuff

  12. Mail: basic -> full Exchange server • Backups: Carbonite (for PCs), Amazon S3 (servers) • Anti-virus and PC monitoring • Accounting (QB Online, others) • Your entire desktop “in the cloud” • Office: Google Apps and Office365 Cloud Services and Software

  13. Google Apps vs. Office 365

  14. Free version includes: • Hosted email (Exchange online) • Office web apps • Sharepoint/ SkyDrive Pro (online document storage and sharing) • Web conferencing $5/mo adds: • Office 2013 Professional (5 devices / user) Office 365 for Non-Profits

  15. Membership / Donor Management • eTapestry • DonorPerfect Board Communication / Meeting (iPad) • BoardVantage • Diligent Boardbooks Financials • Blackbaud • Accufund NFP Cloud Apps

  16. More NFP Cloud Apps

  17. Other Ways to Simplify

  18. Email File storage / backup Apps Antivirus / remote support Home Office The “New Small Office” Physical Office Mobile

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