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Let’s Talk Discussion Forum

Join John Kearsing’s update on the Office 365 project at NIU, highlighting the agenda for Lync and OneDrive for Business. As we approach the soft opening on October 1st and the full rollout by October 31st, it's vital to prepare through online training materials and coordination with the IT Planning Committee. Our migration will replace GroupWise with Exchange/Outlook, transferring emails, contacts, and archives while establishing solutions for large files. Stay informed about the migration topics and proposed solutions for a smooth transition.

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Let’s Talk Discussion Forum

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  1. Let’s Talk Discussion Forum September 24, 2014

  2. Office 365 @ NIU Project Update John Kearsing

  3. Agenda Lync & OneDrive For Business Project Planning Update Migration Topics Archives 25 MB limit

  4. OneDrive for Business and Lync • October 1st: Soft Opening • ITPC (An IT Planning Committee) is getting first look at the tools and documentation. • One month to build knowledge and prepare. • Get BAA\HIPAA agreement signed. • Open to NIU October 31.

  5. Online Training Materials: OneDrive

  6. Lync Materials

  7. PROJECT PLANNING UPDATE

  8. SCOPE • Replace GroupWise with Exchange/Outlook John Hancock IN SCOPE • Migrate messages, address books, contacts, calendars, groups, resources, and archives • Replace GroupWise IM with Lync OUT OF SCOPE • Retiree Email • Student Email • Home drive migration to OneDrive

  9. STUDENT ADVANTAGE ROLLOUT AUGUST 2014

  10. MIGRATION CYCLE

  11. SCHEDULE SAMPLE

  12. SCHEDULE SAMPLE

  13. SCHEDULE SAMPLE

  14. MIGRATION TOPICS

  15. Archives: They will be migrated Our Challenge: No consistency in location of archives

  16. Proposed Solution: Archive Uploader Large file Server, pre-populated with User folders

  17. Proposed Solution: Archive Uploader Web front end – https://migrate.niu.edu

  18. Proposed Solution: Archive Uploader • Browse to, and upload archives

  19. Proposed Solution: Archive Uploader • Archives on central server can be imported by Quest Migrator

  20. 25 MB Message Limit • Attachments exceeding 25 MB will not import into Exchange, but the message will. • Messages exceeding 25MB will not import. • Once on Exchange, sending attachments larger than 25MB will require using OneDrive for Business to create and share a hyperlink to the document. • Preparation instructions are being developed.

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