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Comprehensive Guide to Area and Division Speech Contests

Dive into the essential steps for organizing successful Area and Division Speech Contests. This guide covers everything from advance preparation to execution on contest day. Key aspects include promoting club contests, recruiting contest chairs, judges, and coordinators, and ensuring all paperwork is completed and in order. You'll learn about eligibility criteria, necessary forms, and the importance of effective communication among clubs. With timely planning and coordination, your speech contest will not only run smoothly but also inspire participation and enthusiasm within the Toastmasters community.

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Comprehensive Guide to Area and Division Speech Contests

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  1. AND THE WINNER IS …….. Area & Division Contests June 7, 2014 – Marg Faryna, DTM

  2. Plan Speech Contests • Fall Contest • Humorous • Table Topics • Spring Contest • International • Evaluation

  3. Advance Preparation • Encourage ALL clubs to hold a club contest • Discuss the benefits of holding club contests • Discuss the club contests at the area council meetings • Offer to assist clubs by providing coaching & expertise • Discuss the Area contests at the area council meetings

  4. Advance Preparation (one month) • Identify location, contest date & time • Notify Division Governor • Promote date, location and time • on the website • Flyer and email to all clubs in your area • Recruit contest chair and Toastmaster • Recruit a test speaker for evaluation contest • Ask area clubs to provide two: • Timers • SAA • Ballot Counters

  5. Advance Preparation • Recruit a Chief Judge • Determine how contest judges will be recruited: yourself or Chief Judge • Anyone who is competing in any future contest would disqualify him/herself if they judge • Locate Area trophies

  6. Preparation One Week in Advance • Confirm all contestants from all clubs • Confirm eligibility • Prepare the contest program • Do not include designations on the program • Confirm the key recruits • Prepare Thank You cards/token gifts for judges • Prepare the paper required

  7. Paper, Paper and More Paper • Contest agendas • Speech contest rule book • Contestant eligibility forms • *** Judges eligibility forms (new) • Contestant biography forms • Judging forms for EACH contest • Tiebreaker judging forms for EACH contest • Two timing forms • Two ballot counter forms • Certificates of participation • Winner certificates • Notification of Winner form for EACH contest to be given the next day to the Division Governor

  8. Just Before the Contest • Arrive early to confirm setup • Confirm all helpers • Set out the paperwork, certificates and trophies • Set out judges gifts/thank you cards

  9. Contest Chair duties: • Gather all eligibility, originality and bio forms • Props for the speakers? SAA to place • Briefs the contestants on: • Speaking area and location of timing lights • Time limits • Draw for speaking order • Speech titles (for the Toastmaster) • Pronunciation of names • No badges for contestants

  10. Contest Chief Judge duties: • Briefs the contest judges • Assigns a tiebreaker judge (could be the chief judge) • Briefs the timers and counters • Retires with the counters to count ballots • Prepares the contest results for the announcement

  11. Summary • Encourage all area clubs to hold a club contest • Encourage all clubs to attend the area contest • Timely and careful planning will result in a successful Area Contest

  12. AND THE WINNER IS …….. QUESTIONS?

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