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Collaborative Workstations: Creating Group Work Space in Libraries

Collaborative Workstations: Creating Group Work Space in Libraries. Indiana State University. Rationale, Charge, and Project Plan. Rationale Libraries must embrace change and facilitate collaborative learning. Charge Develop a collaborative learning station Plan Create space

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Collaborative Workstations: Creating Group Work Space in Libraries

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  1. Collaborative Workstations: Creating Group Work Space in Libraries Indiana State University David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  2. Rationale, Charge, and Project Plan • Rationale • Libraries must embrace change and facilitate collaborative learning. • Charge • Develop a collaborative learning station • Plan • Create space • Develop prototypes (furniture, hardware, software) • Select a prototype for implementation David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  3. Implementation Issues to Consider • Space • Noise • Cost • Training • Maintenance • Control of use David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  4. The Task Force • Task Force Members: • Ralph Gabbard • Judy Tribble • David Kaunelis • Paul Asay David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  5. ISU Background • Comprehensive university • 9,800 students • Students from rural areas and lower socioeconomic backgrounds • 61% of incoming freshman come from rural areas or small towns. • 90% of undergraduates come from Indiana. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  6. ISU Library • Current building opened in 1973. • Over 1 million volumes on five floors. • Over 150 databases available through the library home page. • Many full text (ProQuest, EBSCOhost, WestLaw, LexisNexis Academic). • e-Journal collections (Project Muse, JSTOR, ACM Digital Library, APA PsycARTICLES). • Subscriptions to over 14,000 e-journals. • eBooks from OCLC/netLibrary (acquisition limited to computer manuals, reference works, and reserve materials). David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  7. Initial Prototypes • A review of table types was undertaken. • Primary requirement: the table must seat three to six students. • Initially two table configuration were selected for review. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  8. Prototype One • Kidney Shaped Table • Description – 78 3/4”w x 47 1/2”d x29”h (fixed height) • Vendor – Bretford (www.bretford.com) • Cost - $1759.00 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  9. Prototype One - Continued • PC Pod • Description – The Pod sits on casters and the height adjusts from 27 1/8” to 35 3/8”. In addition, we ordered a pole mounted CPU Holder, a hopper power and data center, and the home run software electrical solution. • Vendor - Bretford • Cost - $1354.00 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  10. Prototype Two • Trapezoid Tables • Description – The table is 48” x 24” and adjusts from 22” to 32” high • Vendor – Gaylord (www.gaylord.com) • Cost – $195.95 each. We ordered 8 (2 stations) for a total of $1,567.60 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  11. Prototype One and Two Hardware Environment • The Library is a wired and wireless Novell environment • We presently use Cisco access points (802.11b) that are WI-FI compliant David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  12. Prototype One and Two Hardware • Viewsonic Flat Screens • Description – 18” VG800 LCD display • Cost - $769.00 each (4 bought) David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  13. Prototype One and Two Hardware - Continued • PCs were Gateway E3600, Pentium 4 1.8GHz, 32MB video card, 250MB RAM, 20GB hard drive, DVD, 2 USB front and 4 USB in rear • In addition, each PC has a Cisco Aironet 350 series PCI wireless card ($229.00 each) • We also bought 4 Viewsonic VS-WKBM wireless keyboards and mice ($79.99 each) David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  14. Prototype One Initial Configuration • Consisted of a single flat screen monitor, a PC, and wireless keyboard/mouse David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  15. Prototype Two Initial Configuration • Consisted of a single flat screen monitor, a PC, and wireless keyboard/mouse David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  16. Prototype Two Final Configuration • After a session with student users we added a second flat screen David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  17. Configuration Table Miscellaneous Monitor Total One Kidney Shaped Table $1,759.00 $1,354.00 (Pod) $229.00 (wireless card) $79.99 (wireless keyboard) $769.00 $4190.99 Two Trapezoid Shaped Tables $1,567.60 (8 tables @$195.95) $458.00 (2 wireless cards) $159.98 (2 keyboards) $1,538.00 (2 monitors) $3,723.58 Totals $3,326.60 $2,280.97 $2,307.00 $7,914.57 Prototypes One and Two Final Costs David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  18. Prototype Three • Adjustable- Height Activity Table (Kidney shaped) • Description – The table is 48”x96” and adjusts from 21” to 30”. • Vendor – K-LOG Inc (www.k-log.com) • Cost - $178.00 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  19. Prototype Three Hardware • Description – Gateway Profile 4LS All-in-one computer. Pentium 2 2.0GHz processor, 256 MB hard drive, DVD drive, 6 USB, 17” LCD flat panel display. Also a Cisco AIR-PCM 352 wireless adapter card was ordered for each PC. • Cost $1,719.00 (4 @ $6,876.00) for PC and $130.00 (4 @ $520.00) for wireless adapter card. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  20. Prototype Three Final Configuration • Final Cost: • Adjustable-Height Activity Table $178.00 • Viewsonic 18” VG800 LCD Flat Screen Monitor $769.00 • Gateway Profile 4LS All-in-one PC $1,719.00 • Wireless card $130.00 • Total $2,796.00 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  21. Total Cost of of Preliminary Prototyping • $15,650.56 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  22. Software – Standard Library Load Plus • Standard Library software load includes all of Microsoft Office 2000, Citation 8, and EndNotes • Plus • Adobe Acrobat • Adobe Photoshop Elements • WS FTP David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  23. Collaborative Software • MindManager is a visual tool for brainstorming and planning. It allows you to create mind maps-diagrams that show hierarchical branches emanating from a core concept or idea. Mind maps can be used to diagram any project you can represent using tree structures. MindManager can export your maps to create a PowerPoint presentation, an html web page of your work, or into Microsoft Word for a text-based outline view. http://www.mindjet.com/index.shtml. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  24. Collaborative Software – Continued • DENIM helps web site designers in the early stages of design. It supports sketching input, allows design at different refinement levels, and unifies the levels through zooming. It allows for the creation of site maps and storyboards. http://guir.berkeley.edu/projects/denim. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  25. Collaborative Software – Continued • Concept Map allows users to create concept maps. Concepts can be linked to each other for organizational purposes. Images, video, text and web pages can be imported from other sources and added to the map. Maps can be shared collaboratively and securely using user names and passwords. http://cmap.coginst.uwf.edu David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  26. Proposed Collaborative Software • Microsoft Project 2002 offers Dynamic task scheduling; Gantt Charts, calendars, and task sheets; Project Guide, an interactive Help tool; Microsoft Office XP interface; Microsoft Excel and Microsoft Outlook® integration; Resource leveling; Resource availability graphs; Enterprise resource pool; Skill-based resource assignment and replacement;Collaborative Tools; Web-based Analysis and Reporting Tools; Extensible Platform • Grokker (www.groxis.com) is a knowledge management data mining tool. According to Groxis Co. “Grokker lets you quickly map information from a variety of data sources.” These maps can be modified, saved and shared. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  27. Proposed Collaborative Software - Continued • Groove Workspace provides the tool to: work on files together; discuss work in real-time; share presentations with anyone, wherever they are; and create project-specific virtual shared spaces for working with different groups of people. Go to URLhttp://www.groove.net/products/workspace/ for more information. David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  28. Current Additions • We have added the following software to the collaborative stations: • Kodak Easy Share • Roxio VideoWave 5 Power Edition • Easy Hollywood FX Editor Version 4.6 • We loan out digital cameras, a digital camcorder, and a DVD+RW/CD-RW burner • There are seven workstations at present David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  29. Lessons Learned • Cable locks for All-in-one computers • Internal wireless • Spare workstation David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  30. Future Plans • Expanding the area to include another 4 stations • Adding DVD+RW and CD-RW Burners to each station • Plans to develop collaborative classrooms • URL for description of the project: http://library.indstate.edu/level1.dir/collaborative.html David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

  31. A Final View of the Space David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

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