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Streamlining Office Space: Enhancing Efficiency at Randles Mata + Brown

Randles Mata + Brown faces challenges with case file storage and office equipment. Rather than leasing additional office space, a reorganization of existing resources could create a more effective working environment. The proposal emphasizes hiring an organizational expert to restructure office layouts, optimize storage, and implement efficient systems for managing content. By focusing on decluttering and reallocating space, the firm can improve productivity and create a more enjoyable workspace without incurring significant costs.

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Streamlining Office Space: Enhancing Efficiency at Randles Mata + Brown

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Presentation Transcript

  1. Disclaimer • If this proposal is beyond the appropriate boundaries of an attorney / client working relationship please advise.

  2. Background • Sarah mentioned that Randles Mata + Brown is considering leasing more office space to handle the storage of case files and office equipment.

  3. Argument • After quickly re-organizing the back office to create an applicable working environment for building the chronology for my case, I believe it is not required for the firm to lease more space . Emphasis might be placed on using the space currently available more efficiently.

  4. Execution • With the current workload how does Randles Mata + Brown undertake a project of this scale? • Engage the services of an organizational guru as contract labor to spearhead the project from the back office to the front door. • Allow an organizational guru to clean, assess, propose, and implement the systems and infrastructure needed to neatly manage the massive amounts of content created by Randles Mata + Brown.

  5. Imagine It • What if you had a library space where you could quietly do research? • What if you could retrieve relevant archived case files with a keystroke? • What if you could enjoy lunch in the office but away from your desk? • How would you feel if there were no file boxes in the walk way? • Is it possible for everything important to have its own proper space? • What if irrelevant materials simply vanished? • Can you picture your desk clean and clear when you leave for the day? • Could two more people to comfortably work in the current square footage? • What if you weren’t burdened by piles to be filed or crooked decorations? • What if you could find anything you needed in under 30 seconds? • If these things could happen would you feel a load from your shoulders? • Would your subconscious get a rest?

  6. How Can This Be Done Frugally? • Removal and liquidation of antiquated office equipment not in use • Removal and liquidation of unused or broken office furnishings • Simple revision of spatial layout of working and storage spaces • Remove and replace any inadequate storage systems or containers • The used and refurbished office furnishings market is flooded with inventory due to the U.S. economy and corporate closures • What would be traditionally expensive office purchases should be available for $.10- $.50 on the dollar

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