Review of Grant Aid – Proposed Changes

1. Review of Grant Aid – Proposed Changes

2. Today’s agenda • Introductions • Grant Aid schemes - proposals • Any questions? • Update on Protection of Vulnerable Groups Scheme • Any questions?

3. Grant Aid Schemes • Development • Support • Support to Youth Centre • Grounds Maintenance of Outdoors Sports Pitches • Maintenance of Community Facilities

4. Progress to date • Survey of community groups – September • Analyse results of survey – October • Public meetings to present results – November • Develop proposals for future schemes – December/January • Budget process - February

5. Proposals • Question 1: Should financial support be made available for individuals as well as groups? • No – it is proposed that individuals should not be considered for grant assistance.

6. Proposals • Question 2 – Should “means testing” i.e. An assessment of bank balances held by the applicant, be introduced for the new grant aid schemes? • Yes – It is proposed that community groups with bank balances in excess of £10,000 shall be asked to confirm what the funds are for. Groups with significant funds that are not specified as restricted or designated funds may not be considered for grant assistance.

7. Proposals • Question 3 – Should future grant aid schemes continue to prioritise funding for groups that cater primarily or exclusively for children and young people under 18 years of age? • Yes – it is proposed that all grant aid schemes should continue to prioritise funding for groups that cater primarily or exclusively for children and young people under the age of 18 years.

8. Proposal 4 • Question 4 – Should future grant aid schemes continue to provide higher levels of funding for umbrella bodies/associations that have an agreed development plan for their organisation? • Yes – it is proposed that Shetland wide groups and/or umbrella organisations that have an agreed Development Plan should be able to access higher levels of funding.

9. Proposals • Question 5 – Should future grant aid schemes consider higher levels for groups that have amalgamated together? This might be on the basis that the member organisations would therefore not be able to apply for grant aid separately. • Yes – it is proposed that merged groups should be considered for grant aid. This proposal may initially take the form of a pilot project in financial year 2011/12.

10. Proposals • Question 6 – Should future grant aid schemes continue to support the running and maintenance costs of groups that manage and maintain community facilities? • Yes – it is proposed that community facilities should continue to be a priority for funding in all schemes.

11. Proposals No changes are proposed to the following grant aid schemes: • Support Scheme – 50% up to £5,000 • Support to Youth Centres Scheme – 75% up to £15,000 • Ground Maintenance Scheme – 75% up to £6,000 • Maintenance of Community Facilities – 75% up to £5,000

12. Proposals The following changes are proposed to the Development Scheme: • Adult groups – 50% up to £500 • Adult associations/umbrella groups – 50% up to £1,000 • Junior groups – 75% up to £1,000 • Junior associations/umbrella groups – 75% up to £3,500

13. Proposals The following changes are proposed to the Development Scheme: • Adult groups applying for grant assistance towards travel costs for off island events/competitions shall only be considered for financial support if they are representing Shetland, the region or a national body. • The only exception is where the travel is for a course or an event that enables the particant(s)to make a further contribution to their group or the wider community.

14. Proposals It is proposed that a new grant condition be introduced in relation to the Protection of Vulnerable Groups (Scotland) Act 2007. • In 2011/12 grant condition requires groups to be working towards compliance with PVG Act. • In 2012/13 grant condition requires groups must comply with PVG Act. • More information to be presented today

15. Proposals It is proposed that electronic application forms be introduced for 2011/12. • Application forms to be available on SIC website • Application forms can be emailed to Grants Unit • Reduced paperwork and more efficient processing arrangements

16. Proposals It is proposed that groups in receipt of funding should provide more information when accounting for the funding. • Evidence outcomes achieved. • Details about publicity of grant award. • Submit photos, reports, or case studies.

17. Proposals It is proposed that all incomplete grant applications received, must be completed within a maximum period of 2 months from the date of receipt. • Following this 2 month timescale if the grant application is still incomplete it shall be rejected.

18. What next? • All grant application form and guidelines shall be drafted and updated with new proposals. • Proposals shall be presented to a meeting of the Council’s Services Committee on 10 March 2011. • Proposals shall be presented to a meeting of Shetland Charitable Trust on 24 March 2011. • Proposals shall be presented to a meeting of Shetland Islands Council on 23 March 2011. • New schemes implemented from 1 April 2011.

19. What do you think?