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Going Green – How to Write Green Requirements

Going Green – How to Write Green Requirements . Adam Jones Procurement Analyst General Services Administration. May 5, 2010. Value to the Customer. Value: Increase in awareness Example: Awareness precedes compliance Value: Leadership in sustainability Example: Goals of E.O. 13514. Agenda.

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Going Green – How to Write Green Requirements

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  1. Going Green – How to Write Green Requirements Adam JonesProcurement AnalystGeneral Services Administration May 5, 2010

  2. Value to the Customer • Value: Increase in awareness • Example: Awareness precedes compliance • Value: Leadership in sustainability • Example: Goals of E.O. 13514

  3. Agenda • Requirements overview • Greening solicitation/contract parts • Examples

  4. Regulatory Overview • Executive Order 13514 (Oct 2009) • Executive Order 13423 (Jan 2007) • EISA 2007 • EPACT of 1992, 2005 • RCRA • Clean Air Act

  5. FAR Part 23 • Prescribes acquisition policies and procedures related to: • Energy and water efficiency • Recovered materials and biobased products • Environmentally preferable supplies and services • Ozone-depleting substances • Requires acquisition strategies that maximize utilization of environmentally preferable products and services

  6. What is EPP? • Environmentally Preferable Purchasing • Best value • EPA’s EPP Program (www.epa.gov/epp) • No set standards • Apply to any product/service

  7. Planning Green • What are the applicable regulations? • What alternative products or services exist? • What environmental labels or standards apply? • What is the environmental impact of a product/service throughout its life cycle? • Is a performance-based approach appropriate? • Is a green evaluation preference appropriate?

  8. Environmental Labels and Standards • Recycled content • Energy Star® • FEMP-designated • EPEAT • WaterSense • SNAP • 3rd party standards

  9. Solicitation/Contract Parts • Instructions to offerors • Contract clauses • Performance requirements/statements of work • Packaging • Delivery • Evaluation factors

  10. Instructions to Offerors • Mandate vendors to: • Submit electronic proposals • Describe planned use of green products • Provide an environmental impact statement • Reduce travel • Recycle or reuse excess materials • Minimize materials used • Required FAR or agency provisions

  11. Contract Clauses • Required or optional FAR clauses • Agency-specific clauses

  12. Performance Requirements/SOW • When practical, may require contractors to: • Use green products • Reuse or recycle materials used in performance • Perform contract off-site • Conduct meetings via video- or teleconferencing • Submit electronic deliverables • Incorporate green aspects of successful proposal into the contract

  13. Packaging • Minimize packaging • Recycled content in packaging • Reusable containers • Take back program • Recyclability of packaging • Reduction/elimination of toxics in packaging

  14. Delivery • Supplies • Limit number of shipments per week • Favor vendors that minimize shipments • Give preference to AFVs • Services • Require electronic deliverables • Limit number of hard copies • Favor black/white, double-sided, soy-based ink

  15. Evaluation Factors – Specific Criteria • How much travel will be needed? Describe. • Describe any reusable products used during performance. • Does this service meet any voluntary consensus standards? • Do you have videoconferencing capabilities and will they be utilized in lieu of in-person meetings?

  16. Evaluation Factors – Open-Ended • Environmental Impact Statement • Waste Minimization Plan • Planned Use of Green Products

  17. Example: Event Management Services • Give preference to vendors that propose/have: • Mass-transit accessible/efficient transportation routes • Electronic distribution of materials • Online registration • Reusable food serviceware • Energy and water conservation programs • Recycling and waste minimization programs • Reusable badges, signage

  18. Services: DOI Custodial Services • Required attributes • No hazardous wastes, carcinogens, sealed aerosol spray cans • recycled content standards • “Desirable” attributes • Biodegradability; recycled containers; minimal skin, eye, respiratory irritation • Plan to enhance recycling in building

  19. www.epa.gov/cpg www.epa.gov/epp www1.eere.energy.gov/femp www.energystar.gov www.epa.gov/WaterSense www.gsaadvantage.gov/environmental www.gsa.gov/GOGREEN www.biopreferred.gov www.epa.gov/ozone/snap/ www.epeat.net Additional Resources

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