The Federal Performance Management Office

1. The Federal Performance Management Office and its role in the performance budgeting/managementprocess Monika Geppl Vienna, January 2014 monika.geppl@bka.gv.at

2. Overview • Federal Performance Management Office • Performance framework • Quality assurance • Performance management • Performance reporting • Ideas for developmentofframework Federal Performance Management Office

3. The Federal Performance Management Office Mission • Legal basis • Federal Organic Budget Act 2013 • Ordinance on OutcomeOriented Budget Information • Ordinance on Performance Controlling • Ordinance on the Principlesof Impact Assessment ofRegulations and Projects consultancy & training qualityassurance performance reporting conceptualframework Federal Performance Management Office

4. Overview • Federal Performance Management Office • Performance framework • Quality assurance • Performance management • Performance reporting • Ideas for developmentofframework Federal Performance Management Office

5. Budget and performance structure Performance structure Budget structure MTEF, Strategy Report 5 headings Annual Budget mission, strategy, outcome statement 32 budget chapters output statement global budgets Supplements to Annual Budget performancecontracts detail budgets 31.1.2014 Federal Performance Management Office

6. Performance managementcycle strategic planning 1 reporting 7 outcome statement 2 evaluation & reporting planning evaluation of outputs & outcomes 6 3 output statement implementation 4 5 management by objectives performance contracts Federal Performance Management Office

7. Annual outcome statement –budget chapter „Interior” Outcome 1: Improvingsafetyandsecurity • Whythisoutcome? • Safetyandsecurity in publicand private lifeis a human rightand essential to well-being. International comparisonsshowthat Austria isoneofthesafest countries in theworld. This high levelofsafety must bemaintainedandupgradedfurther. • Whatisbeingdonetoachievethisoutcome? • Extendingpreventiveworkandawarenesstraining • Combatingcrimeeffectivelyandefficientlywithnewmethodsandtechnologies • Special trainingprogramme on combatingcrime • Improvingpoliceresponsetimes (i.e. time between an emergencycallandarrivalatthescene) • Evidence-based human resourceallocation • Analysingroadaccidentpatternsandidentifyingtraffichotspots • Whatwouldsuccesslooklike? • Crime rate: desiredoutcome 2013: <x%; startinglevel 2011: y% [definition: total numberofcrimeincidents per 100,000 inhabitants, source: Crime Statistics, MinistryoftheInterior] • Percentageofcrimessolved: desiredoutcome 2013: >x%; startinglevel 2011: y% [definition: ratioofcasessolvedto total numberofcrimes, source: Crime Statistics, MinistryoftheInterior] • Numberofroadaccidentswithinjuries: desiredoutcome 2013: <x; startinglevel 2011: y [definition: total numberofpersonskilled in roadaccidents, source: Road AccidentsStatistics, Statistik Austria] 31.1.2014 Federal Performance Management Office

8. Annual output statement –global budget „Security & Safety“ 8 Federal Performance Management Office

9. Overview • Federal Performance Management Office • Performance framework • Quality assurance • Performance management • Performance reporting • Ideas for developmentofframework Federal Performance Management Office

10. Preparationofoutcome/outputstatements Federal Performance Management Office

11. Quality assurance • Scope • outcome and outputstatements in the Annual Budget • Focus • methodology • uniform qualityofobjectives and indicators • initiationofcoordinationmeetingsbyinterfaces • Process • Federal Performance Management Office canrecommendclarification and changes to ministry‘soutcome and outputstatement • Ministry must “complyorexplain“ Federal Performance Management Office

12. Quality criteria for performance information Federal Performance Management Office

13. Coordinationofgovernmentalobjectives • Examplesofareasofcoordination • proctectionfromviolence • reconciliationofworkand familylife • science and research • weakcoordinationmechanismbylaw („complyorexplain“) • Ministriesareinformedaboutoverlappingorpossibleconflictingobejctives • exchangeof information on desiredoutcomes/plannedactionsamongministries involved • adjustingwordings, indicators and targetvalues Federal Performance Management Office

14. Overview • Federal Performance Management Office • Performance framework • Quality assurance • Performance management • Performance reporting • Ideas for developmentofframework Federal Performance Management Office

15. Institutions involved • Federal Performance Management Office • focuses on the cross-ministerial performance budgeting/managementprocess • standardisation and coordination • Ministries • performance mangagementoffices/officers • define and supportinternalmanagementprocess • closecollaboration with othermanagementfunctions (e.g. budget and personnel department) Federal Performance Management Office

16. Performance contracts • Internal medium-term steering document for public bodies • Integrating • performance information (outputs and indicators) with • budget and personnel resources • Only binding between • the ministry and • its subordinate bodies • The Supplement to the Annual Budget includea summaryof performance contracts. Federal Performance Management Office

17. Overview • Federal Performance Management Office • Performance framework • Quality assurance • Performance management • Performance reporting • Ideas for developmentofframework Federal Performance Management Office

18. Performance reporting • Ministries’ statements on achievement of objectives • focus: outcome and output statement in the Annual Budget • to be submitted to the Federal Performance Management Office by May 31 of the following year • Annual Federal Performance Report • drawn up by the Federal Performance Management Office • based on ministries’ statements • to be submitted to Parliament by October 31 • discussed together with the draft Annual Budget for the next year Federal Performance Management Office

19. Annual Federal Performance Report Performance Management Office Parliament & interested public Ministries • evaluation • statement on achievementofobjectives • reporting • standardisation • qualityassurance • coordination • reporting • discussionofresults • politicalaccountability 31 May 31 October Federal Performance Management Office

20. Ministries‘statements per budget chapter General information: Mission: External factors: Federal Performance Management Office

21. Ministries’ statements per budget chapter Outcomes 1-5 Outcome 1: Why this outcome? What has been done to achieve this outcome? Achievement of objective: Perfomance indicators Outcome achieved 2013 Starting level 2012 Desired outcome 2013 Deviation 2013 Desired outcome 2014 Verbal description: Federal Performance Management Office

22. Ministries’statements per global budget Outputs 1-5 Output 1: Achievementofobjective: Deviation 2013 Output 2013 Contribution to Outcome No. Performance indicators Status 2012 Target 2014 Target 2013 Verbal description: Federal Performance Management Office

23. Overview • Federal Performance Management Office • Performance framework • Quality assurance • Performance management • Performance reporting • Ideas for developmentofframework Federal Performance Management Office

24. Ideas for developmentofframework • Stronger link with budget information • Strengthenbenchmarking • Development ofgovernmentalobjectives • More coordinationactivitiesbased on interfaces between outcomes and outputs of different lineministries • More focus on policycoherence • Integration oflocal and regional level Federal Performance Management Office

25. Thankyouforyourattention Monika Geppl Deputy Head of Unit Federal Chancellery Unit III/9 – Federal Performance Management Office Hohenstaufengasse 3 1010 Vienna Fax: +43 1 531 15-207461 monika.geppl@bka.gv.at www.oeffentlicherdienst.gv.at/