Accelerate Your Business with Cloud Computing

1. Arxis TechnologyApril 21, 2016 Accelerate Your Business with Cloud Computing

2. Introduction • Mark Severance • Director of Sales & Marketing, Arxis Technology • 15+ years working with SMBs to match company requirements with leading technology solutions • mseverance@arxistechnology.com; 866-624-2600 x 115

3. Agenda • What is cloud computing? • How can my business benefit? Signs you’re ready! • What are the risks? • What are some of the most popular cloud tools available for small- and mid-sized businesses?

4. Poll Question #1 On a scale of 1 – 5, how familiar are you with cloud computing? 1 5 1 = I failed meteorology in college 5 = My call sign is cumulonimbus

5. Poll Question #2 On a scale of 1 – 5, to what extent has your organization embraced cloud computing? 1 = Our employees are avid Facebook users 10 = Our infrastructure and applications are all in the cloud

6. The cloud: What is it?

7. A Brief History Lesson

8. 1% Inspiration; 99% Perspiration

9. We can access wherever, whenever, and however much we want. Electricity is created and distributed by the utility. Pay for what we need as a service

10. Summary – Cloud Computing • The word "cloud" is used as a metaphor for"the Internet." ​ • Cloud computing is the process of outsourcing IT services – such as servers, storage and applications – to a shared platformmaintained by the vendor and accessed via the Internet. ​ • End users access cloud-based applications through a web browser or a lightweight desktop or mobile apps while business software and data are stored on servers at a remote location. ​ • Services are provided as a utility, most often on a subscription basis. ​

11. Cloud Computing Models On Premise IaaS PaaS SaaS You manage Applications Applications Applications Applications Data Data Data Data You manage Runtime Runtime Runtime Runtime Middleware Middleware Middleware Middleware Vendor manages You manage O/S O/S O/S O/S Vendor manages Virtualization Virtualization Virtualization Virtualization Vendor manages Servers Servers Servers Servers Storage Storage Storage Storage Networking Networking Networking Networking

12. Common examples

13. The cloud: benefits & signs You’re ready

14. Improve security / internal controls • Tier one data center(s) • Data encryption • 24x7x365 operations • Data backups / disaster recovery • Redundant hardware and networking • Regular security audits • Multi-factor authentication

15. Simplify your organization

16. Add Functionality with Modern Tools • Example: Cloud finance / ERP • Report with greater flexibility and ease • Analyze with dimensions • Manage revenue recognition • Automate key processes (workflow, report distribution, etc.) • Collaborate with colleagues more effectively

17. Web-Based Dashboards

18. Dimensional Analysis

19. Social Collaboration

20. Integrate with Best-in-Class Tools • It’s all about the “ecosystem” • Add-ons (i.e. apps) can be built either on a developer’s platform or using the developer’s integration standards (i.e. APIs) • Apps are easy to deploy, and guaranteed not to break with version upgrades. • Best example: Salesforce AppExchange

22. Signs You May Be Ready

23. Is Your Business Ready for the Cloud? • Simplify your business • Improve collaboration between departments • Grant easy access to remote workers • Need to automate key processes • Scale your business to handle growth

24. Case Study #1 – Crossfield Products • Family business since 1938; Arxis client for 15+ yrs. • Manufacture industrial coatings • ERP: Sage 100 (formerly MAS 90) • Cloud applications • CRM • Inventory forecasting • Sales tax compliance • Microsoft Office 365 • Data backups • Credit card processing

25. The cloud: WHAT ARE THE RISKS?

26. What are the Risks?

27. Fear: Cloud is More Expensive Cloud Computing On-Premises Software Software License – 9% Subscription Fee – 68% Implementation, Customization, & Training – 32% Implementation – 43% Hardware – 26% IT Personnel – 14% Maintenance – 7% Training – 1% • Ongoing Costs* • Subscription fee • Training • Configuration • *OpEx • Ongoing Costs • Apply Fixes, Patches, Upgrade • Downtime • Performance tuning • Rewrite customizations • Rewrite integrations • Upgrade dependent applications • Ongoing burden on IT • Maintain/upgrade hardware • Maintain/upgrade network • Maintain/upgrade security • Maintain/upgrade database • Training * Yankee Group DecisionNote Technology Analysis

28. Fear: the Cloud is Not Secure • Reality: Cloud security typically includes: • Tier one data center(s) • Physical security • Data encryption • 24x7x365 operations • Disaster recovery center • Redundant hardware and networking • Regular security audits • How does this compare with your current security strategy?

29. The Biggest Risk

30. The cloud: leading tools for your business

31. Leading Cloud Tools • Finance • Time and expense • AP Automation • CRM • Budgeting / forecasting • Productivity Tools • Storage • Sales tax automation • eSignature capture

32. Leading Cloud Tools – Finance • Growing / mid-sized businesses (multi-entity, multi-currency, global operations, advanced reporting and integration) • Small businesses (manage basic accounting)

33. Leading Cloud Tools – Expense Mgmt. • Enter expenses and backup from a browser or mobile device • Route for approval based on parameters and company policy • Import into accounting for reimbursement

34. Leading Cloud Tools – AP Automation • Streamline AP process from invoice capture to payment

35. Leading Cloud Tools – AP Automation • Streamline AP process from invoice capture to payment

36. Leading Cloud Tools – AP Automation

37. Leading Cloud Tools – CRM • Manage important relationships (customers, vendors, employees, partners, etc. • Provide a 360 degree view of a relationship in a single application • Collaborate across all departments

38. Leading Cloud Tools – Budgeting & Forecasting • Stop the painful Excel-based budgeting and forecasting process • Rolling forecasts, what-if scenarios, assumptions, workflow: flexibility to maintain and analyze complex models • Reporting, dashboards, metrics, KPIs

39. Leading Cloud Tools – Productivity

40. Leading Cloud Tools – Productivity

41. Leading Cloud Tools – Storage

42. Leading Cloud Tools – Storage • Free account with limited storage • Personal account - $5 – 10 / month • Tiered business plans based on number of users, storage limits, and other bells and whistles • Box.com business pricing plan example

43. Leading Cloud Tools – Sales Tax Compliance • Comply with rapidly changing tax laws and jurisdictions • Integrate with key business applications for always accurate sales tax rates, create reports, file returns

44. Leading Cloud Tools – eSignature Capture • Simplify and automate the process of sending and receiving important documents.

45. Leading Cloud Tools – eSignature Capture

46. Leading Cloud Tools – eSignature Capture • Free trials • Pricing tiered based on number of users and features required.

47. Case Study #2 – Legendary Entertainment • Leading media company (film, TV, and comics) • Growing rapidly, expanding globally • Embraced the cloud 100% • Finance – Intacct • Budgeting / forecasting – Adaptive Insights • CRM – Salesforce • Expense mgmt. – Concur • AP automation – AvidXChange • Rights mgmt. – Rightsline • Team collaboration – Asana

48. Best Tip for Last! Free Consumer Reviews

49. How Can We Help You? • Mark Severance • Director of Sales & Marketing • mseverance@arxistechnology.com; 866-624-2600 x 115 • Contact Your Arxis Customer Success Manager (Minh, Betsy, Jenn)

50. The end! Thanks for coming 