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Club Meeting

Club Meeting. prepared by Mrs. Donna Koch Administrative Assistant Athletics/Activities and Dr. Ray Perkins Activities Administrator. Club Charter. Club Sponsor Statement of Awareness is due on Friday, August 14, 2009 Re-charter Deadline is Friday, September 25 th @ 3 P.M. = No Exceptions!

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Club Meeting

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  1. Club Meeting prepared by Mrs. Donna Koch Administrative Assistant Athletics/Activities and Dr. Ray Perkins Activities Administrator

  2. Club Charter • Club Sponsor Statement of Awareness is due on Friday, August 14, 2009 • Re-charter Deadline is Friday, September 25th @ 3 P.M. = No Exceptions! • Clubs are not allowed to spend any money until re-chartered.

  3. Club Sponsors • Form a Club Page on Architek. • Page should include a one paragraph description of club, list of dates, meeting times, location, and sponsor names. • Clubs Fair is on Wednesday, August 26th thru Friday, August 28th in the Small Gym at Lunch Time.

  4. Req’s/P.O.’s or Cash Envelopes • Must allow 2 weeks for the paper work to be processed. • Also we had 6 unprocessed requisition last year. • This year the cutoff for cash envelopes will be April 30, 2010. • Too hard to clear out. • LVPO’s will not be available. Plan ahead. After further review, LVPO’s will not be allowed at Dobson High School. This was confirmed by Dobson Administration.

  5. Fundraising Activities • STUCO • will have a list of fundraising activities posted in the admin. office. • Monies has to be turned in to administration immediately. DO NOT TAKE HOME!

  6. Excuse List • Mandatory for sponsors to turn in a excuse list five days prior to activity. • The list should include the students first, and last name, six digit #, dates and periods student will be absent. • They should be emailed to: • Dr. Ray Perkins rperkins@mpsaz.org • Donna Koch dlkoch@mpsaz.org • Jeannie Shepple jasheppl@mpsaz.org • Debbie Fordyce dlfordyc@mpsaz.org • Sandie Zeiner skzeiner@mpsaz.org

  7. Travel • Will need to be updated • Forms need to be completely filled out w/acct.#’s • Meal allotment for travel is • Breakfast $6 • Lunch $8 • Dinner $10

  8. Bus Protocol • Be sure to sign and log time on trip sheet to avoid overcharges. • Check for “closed” date before scheduling a field trip. • Ensure funds are available prior to making a reservation.

  9. ECA • Club T-Shirts need to be ordered at the beginning of the school year if it is part of the club uniform. Deadline is October • Awards are for recognition. • ECA cards are to be updated by District • Yellow ECA Cards are designated for General Usage. • White ECA cards are designated for field trips specifically.

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