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Research Administrator’s Forum

This report from the Research Administrator's Forum held at Hilltop Campus in November 2005 provides key insights into expenditures by school, project type, and sponsor for FY 2005. It presents detailed tables covering Direct and F&A expenses, expenditures by cost category, and the handling of international consultants under various visa regulations. Additionally, it emphasizes the importance of monitoring subagreements and outlines the responsibilities of Principal Investigators and departmental administrators in managing resources effectively.

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Research Administrator’s Forum

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  1. Research Administrator’s Forum Hilltop Campus November 2005

  2. Direct and F&A Exp’sby Sponsor Type-Table 1-

  3. Direct and F&A Exp’sBy School and Project Type- Table 3 -

  4. FY 05 ExpendituresBy Sponsor and Agreement Type- Table 4 -

  5. FY 2005 ExpendituresBy Cost Category and Sponsor- Table 7 -

  6. FY 2005 ExpendituresBy Cost Category and School- Table 8 -

  7. F&A ExpendituresBy Sponsor and Rate-Table 9 -

  8. Cost Sharing ExpendituresBy School and Cost Category- Table 12 -

  9. International Consultants • Service performed within US • Need SS # or ITN# for withholding taxes per established treaties • Withhold 30% without SS# or ITN# • Services performed outside US • Taxes are not withheld • Payment to an “alien”

  10. International Consultants, cont. • H1B Visa Individuals • WU cannot pay them for service. • Only their sponsoring employer can pay them. May only receive compensation as an employee. • F1 Visa Student • WU cannot pay them for service • Work authorized under very limited circumstances

  11. International Consultants, cont • Reimbursement for Travel Expenses: • Must state that they are here on business • Can’t reimburse tourist for travel (IRS) • Need to provide written documentation of invitation from WU. • Provide copy of their visa and/or I-94 form • Will they be visiting other organizations within US…

  12. Monitoring Subagreements • PI’s – monitor technical process/data at the subrecipient. Review and approved invoice payments. Monitor data and expense relationships. • Dept. Administrators – Assist PI with review, approval and processing of invoice payments.

  13. Monitoring Subs, cont. • SPA – obtain A-133 assurances from subs. Assist PI/DA with monitoring, payment and potential audits. • 180 Subawardee’s • 375 Funds with subawards (38XX) • Approx. $29 million paid to subs (FY 05)

  14. Research Administrator’s Forum Hilltop Campus November 2005

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