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Overview of CSP 2008 Annual Payment Process by the USDA Natural Resources Conservation Service

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24 diapositives · 387 Views · Jul 18, 2014

The USDA Natural Resources Conservation Service outlines the 2008 CSP Annual Payment Process for eligible participants. Each annual payment is capped at $40,000, with retrospective payments made the year after activities. Participants must ensure funds are obligated using the "Promote" button, following which they can certify practices and process payments. This documentation also details the modifications required for contracts and highlights the importance of using the system to avoid payment limitations and necessary changes to contracts before payment can be made.

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Overview of CSP 2008 Annual Payment Process by the USDA Natural Resources Conservation Service
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  1. CSP Payment Process United States Department of Agriculture Natural Resources Conservation Service

  2. CSP 2008 Annual Payments • “Annual Payment” module with ability to pay all scheduled payments at once. • We understand that these are fiscal year payments but left the same on-screen terminology in place that was used under the Security Program • Same requirements to have annual funds obligated for each subsequent payment year via the “Promote” button (2010 has already been obligated) United States Department of AgricultureNatural Resources Conservation Service

  3. CSP 2008 Annual Payments • Payments are made retrospective, the year after the activities are scheduled. • $40,000 annual payment limits for direct and indirect recipients regardless of number of contracts <United States Department of AgricultureNatural Resources Conservation Service>

  4. CSP 2008 Annual Payments • Annual payment controls. • Software controls phased into try to prevent obligations that would exceed payment limitations. • Payment limitations by definition applied at payment • Limits to direct participants who may have direct or indirect interest on other contracts • Limits to indirect participants (entity members) who may have direct or indirect interest on other contracts • Caps for participants that have exceeded limits United States Department of AgricultureNatural Resources Conservation Service

  5. CSP Payment Menu Payment year default is to current calendar year since payments are to be made as soon as practicable after October 1 for prior year activities. United States Department of AgricultureNatural Resources Conservation Service

  6. CSP Payment Menu This displays the payment amount for the payment year selected. United States Department of AgricultureNatural Resources Conservation Service

  7. CSP Payment Menu All reductions will be displayed here. United States Department of AgricultureNatural Resources Conservation Service

  8. CSP Payment Process Annual payment limitations are checked at during the “certify” step United States Department of AgricultureNatural Resources Conservation Service

  9. Permission control to certify practice is available to Planner, DC, FBS, State Programs United States Department of AgricultureNatural Resources Conservation Service

  10. After practice is certified, options are to undo (by anyone that can certify) or proceed with payment instructions United States Department of AgricultureNatural Resources Conservation Service

  11. Complete payment instructions. Print form and obtain participant signature. Enter sign date. Payment can be approved by the DC or FBS United States Department of AgricultureNatural Resources Conservation Service

  12. Annual Payment Limitations • Annual payment limits report shows projected payments by year and the recipients. United States Department of AgricultureNatural Resources Conservation Service

  13. The Fund Manager Report shows payments scheduled for year 1 with no payments made. Everything is “scheduled” United States Department of AgricultureNatural Resources Conservation Service

  14. After the payment, the amount is deducted from the annual payment limitation (APL). United States Department of AgricultureNatural Resources Conservation Service

  15. The Fund Manager report shows remaining payment scheduled for year 1 after item 1 was paid. United States Department of AgricultureNatural Resources Conservation Service

  16. All items that are completed should be paid simultaneously. United States Department of AgricultureNatural Resources Conservation Service

  17. The Fund Manager report shows no items scheduled for 2010 since all have been paid. United States Department of AgricultureNatural Resources Conservation Service

  18. CSP Payment Menu After January 1 menu will give a “gentle reminder” that the Promote button has not been used on the 2011 items to be paid in FY 2012 for the Stewardship program. United States Department of AgricultureNatural Resources Conservation Service

  19. Modifying CSP Contracts • ProTracts requires that current year funds are present on an itemPRIORto doing a modification. • This means for all contracts, the Promote button must be used to obligate before changes contract changes can be made. • This was part of the fundamental design when CSP was deployed 6 years ago. Changes are planned for later in the year to allow more flexibility regarding this design requirement. United States Department of AgricultureNatural Resources Conservation Service

  20. Modifying CSP Contracts This is currently in place for both the Security and Stewardship (non-CMT mods) program. • Failure to Promote the items prior to modification will result in the modification being blocked before changes are made. United States Department of AgricultureNatural Resources Conservation Service

  21. Modifying CSP 2008 Contracts • Some contracts must be modified prior to making payments. • The only modifications that are currently enabled are ones where CMT re-evaluation is not necessary: • Acreage or Land Unit Description • Cancellation • Termination • Full Land Transfer • Payment Shares United States Department of AgricultureNatural Resources Conservation Service

  22. Modifying 2008 CSP Contracts • CMT enabled modifications will tentatively be available in mid-November. • Training will be provided that includes information and planned updates to CSP policy in CPM 440 Part 508.101. • Information will be provided by NHQ as soon the date has been set. United States Department of AgricultureNatural Resources Conservation Service

  23. CSP Contracts & CRP • A CSP participant with contract acres accepted into CRP will request to have those acres removed from the CSP contract.  The contract modification to remove acres accepted into CRP will: • Be processed once business tool modification functions are enabled; • Be completed as soon as practicable after the payment for activities carried out in fiscal year 2010 has been made; and • Reflect an effective termination date of September 30, 2010 by placing specific language in the modification reason that, “This modification is to terminate <insert land and acres> for participationin CRP contract number <insert number>.  The effective termination date of the subject acres from the contract was September 30, 2010”. United States Department of AgricultureNatural Resources Conservation Service

  24. Support Send your CSP policy and process questions to your Area Farm Bill Specialist United States Department of AgricultureNatural Resources Conservation Service