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Michigan State Grange Annual Session Hosting Responsibilities

Michigan State Grange Annual Session Hosting Responsibilities. Responsibilities. Session Location Lodging Meals Judges City Officials Press Hospitality Room Table Favors Fifth Degree Speakers Flowers Badges Piano. Financial Responsibilities.

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Michigan State Grange Annual Session Hosting Responsibilities

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  1. Michigan State Grange Annual Session Hosting Responsibilities

  2. Responsibilities • Session Location • Lodging • Meals • Judges • City Officials • Press • Hospitality Room • Table Favors • Fifth Degree • Speakers • Flowers • Badges • Piano

  3. Financial Responsibilities *Program books if selected are the responsibility of the region. Hosting Region does receive the registration fees.

  4. Location • Facility – Select a few different sights, however Master has final say • Meeting Room • Must be at least 40 x 80 feet • Display Room • Either one big room (appx. 30’ x 50’) or two smaller rooms • Office • Needs multiple electrical outlets • Tables • Chairs (between 3-4) • Must be no smaller than 10 x 15 feet • Separate circuits available for computers and copier

  5. Lodging & Meals • Lodging • We reserve a block of 40 rooms • Room Cost $80 or less per night • Meals – Master handles meals • Past/ Present Officer; New Delegate; Grow Club Luncheon • Salute to Agriculture Dinner • Family Activities Luncheon • Junior Luncheon • Annual Banquet / DJ or band for entertainment

  6. Judges & City Officials • Judges for Contests – Cannot be Grange Members • Family Activities Department • Lecturer Department • Junior Department • Deaf Awareness Department • City Officials • Elected officials from area of convention to welcome us to the area • Hotel or facility representative to welcome us to the facility

  7. Press, Hospitality Room, Table favors • Press • Local press either newspaper, TV, or radio • Hospitality Room • Room for people to gather relax and have a light snack • Table favors • Table favors are used for each of the different meal functions • It is recommended that the hosting region talk to the department directors for their respective meals as to what they might like for their table favors.

  8. Fifth Degree, Speakers, and Flowers • Degree Work • Hosting region is responsible for Fifth Degree • Apples for both Fifth and Sixth Degree – Two bushels • Equipment for Fifth Degree • Speakers • Family Activities and the Agriculture Departments usually have a speaker for their meal functions • Speaker during convention - usually National Representative • Flowers • Red Roses for Sixth Degree: 2-3 dozen (short stem) • Assorted Colored Mums for Room Décor: 12 mums • White Carnations for Memorial Service: 3 dozen • Flora’s Emblem Centerpiece: short stem red rose and baby’s breath • Centerpieces for Lunches/Dinners: can be used at multiple meals

  9. Regions • Region 1: Pickford, Barnard, Harbor Springs, Platte, Summit City, Fern, Peninsula, Torch Lake • Region 2: Studley, Burns, Gratiot, Capitol, Banner, Maple Leaf • Region 3: Oceana Center, Carlisle, Kinney, Home, Berlin Center • Region 4: West Oshetmo, Community, Sturgis, Burr Oak, Colon, White Pigeon, Fredonia • Region 5: North Adrian, Mosherville, Adams, Hudson Center, Rome, Lime Creek, Plymouth/Westland, Pittsfield Union

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