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Conference Procedure

This guide outlines essential procedures for participating in conferences, focusing on three key components: Formal Debate, Moderated Caucus, and Unmoderated Caucus. In Formal Debate, each delegation delivers a 90-second speech, with specific options for yielding time. A Moderated Caucus allows for a blend of formal and informal debate, while the Unmoderated Caucus encourages informal discussions among delegates. Additional information about points, motions, and important vocabulary is also provided, helping delegates navigate and contribute effectively to the conference.

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Conference Procedure

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  1. ConferenceProcedure

  2. 3 differentpartsoftheconference • 1. Formal Debate • 2. ModeratedCaucus • 3. UnmoderatedCaucus

  3. Formal Debate • Speakerslist • Eachdelegationgives a 90-minute speech

  4. Speech • Whathappensif I amnot done talking at 90 seconds? • Thechairwillring a bellwith 10 secondsleftandyouwillhaveto stop yourspeech • Whathappensif I finishearly? • Youhave 3 options • Yieldtothechair • Yieldtoquestions • Yieldtoanotherdelegation

  5. Yieldtoquestions • Delegatesallowotherdelegationstoaskquestionsabouttheirspeech

  6. Yieldtothechair • Theremaining time isgiven back tothe dais andgoesaway. Theconferencecontinues

  7. Yieldtoanotherdelegation • Speakers can choosetogivetheir extra time toanotherdelegation

  8. ModeratedCaucus • Mix of formal and informal debate • A delegatemustmake a motiontosuspend debate andthecommitteewill vote tomoveto a moderatedcaucus • Anyone may speakduringmoderatedcaucusiftheyraisetheirplacardsandthe dais recognizesthem

  9. Whytorequest a moderatedcaucus • Whenthere are a lotofcountriesaheadofyouonthespeaker’slistandyoufeellikeyouwanttorespondtoanother country oryouhave ideas youwanteveryonetohear • Youcould talk aboutrecommendationsfor a committee, respondtoanotherdelegateor talk aboutsomeofthe ideas thathavebeenbrainstormed

  10. UnmoderatedCaucus • Informal debate • Requires a motionand a vote • Delegates can movearoundtheroomand talk tooneanother • Happens more at theendoftheconferencefordelegationstowriteresolutions

  11. Points • There are threepointsthatstudents may use • PointofInquiry • PointofInformation • Pointof Personal Privilege

  12. PointofInquiry • Proceduralmatters • Delegate can askforhelpfromthechairoraskabout debate procedures

  13. PointofInformation • Questionaboutthetopic • Can addressthechairoranotherdelegate • This can be used at specific times likewhen a delegateyieldstoquestions

  14. Pointof Personal Privilege • Concerns personal comfortof a delegate • Examples • Too cold • Can’thear • Can be made at any time duringtheconference

  15. Motions • There are fourtypesofmotionsthat may be made by delegates • Open/close/reopenthespeakerslist • Suspend debate • Close debate • Adjournthe meeting

  16. Motionto open/close/reopenspeakerslist • Allowspeopletoaddtheirnamesor stops theprocessforawhile

  17. Motiontosuspend debate • For a moderatedcaucus-specifyspeaking time, total time andpurpose • “Guyana motionstosuspend debate for a moderatedcaucusof 5 minutes with a speaking time of 30 secondstodiscussfinancing natural disaster response.” • Foranunmoderatedcaucus-needtospecify total time, can specifypurpose • Thailandmotionstosuspend debate foranumoderatedcaucusof 10 minutes toworkondraftresolutions”

  18. Motiontoclose debate • Movestovoting • Happensautomaticallywhenthespeakerslistendsandneeds a 2/3 vote

  19. Toadjournthe meeting • Endsthe meeting entirely

  20. Otherimportantvocabulary • Dais • Themoderators in control ofthevommittee • Director • Memberofthe dais whomonitorsthe substantive contentof debate, approvesresolutionsetc • Rapporteur • Memberofthe dais whokeepstrackofwhoispresent, keeps time andrunsvotingprocedures • Chair • Memberofthe dais thatmoderates debate, keeps time, rules onpointsandmotionsandenforcesthe rules ofprocedure

  21. Vocabularycontinued • Sponsor • Authorsof a document (resolution • Signatories • Delegationswhowanttosee a specificresolutionvotedon

  22. Sampleday • Chairwelcomesthecommitteeandexplainsthe rules • Therapporteurcallsroll (delegationsmust stand, raisetheir placard andsay, “The Kingdom ofDenmarkispresent) • Thechairwillthen set thespeakerslistand formal debate begins • Movetomoderatedcaucus • Continue formal debate

  23. Sampledaycontinued • Movetounmoderatedcaucus • Repeat as many times as neccesary • Debate isclosed • Resolutionswill be presented • Resolutions are votedon by thecommittee

  24. What do I do at theconference? • Everydelegation: • 1 90 secondspeech • Turns in 1 one-pagepaper • Participates in unmoderatedcaucuses • Works withotherdelegationsonresolutions • Votes onresolutions (exceptNGOs)

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