FACILITIES PROGRAMS OVERVIEW Mike Shigley Research Analyst Arrowpoint Corporation 703-607-9121

1. FACILITIES PROGRAMS OVERVIEW Mike Shigley Research Analyst Arrowpoint Corporation 703-607-9121 Mike.shigley@ngb.army.mil

2. Agenda • Mission • Resources Available • Facility Condition • Financial Terms • OMNG Program Components • Funding Stream • PBG Calculation • Program Execution • Cooperative Agreement Issues

3. Mission Statement To provide state-of-the-art, community based, installations and training sites that, by virtue of their geographical dispersion, can be leveraged by the Army and the State; and that facilitate communications, operations, training, and equipment sustainment to support the deployment of required forces and other assigned State and Federal missions.

4. Resources Available

6. Resource Management BranchNGB-ARI-RM

7. Mission • Obtains, distributes, and manages resources to provide C-1 facilities and C-1 facilities engineering services for the 54 States and Territories • Sets and administers policy in support of all ARNG facilities programs • Provides assistance to enable the 54 States and Territories achieve C-1 facilities and C-1 facilities engineering services

8. Resources Available • Publications • Education • FEAC • Mentoring • GKO • Other Web sites • Assistance Visits

9. Publications • OMNG: NGR 420-10 and NG Pam 420-10 • MCNG: NGR 415-10, NGR 415-5, NG Pam 415-5, NG Pam 415-12 • Master Planning: NGR 210-20 • Real Estate: NGR 405-80 • Cooperative Agreements: NGR 5-1 • Statute: 10 USC Chapters 159, 169, and 1803 • DoD Guidance: DoDD 1225.7 and DoDI 1225.8 • Other required and referenced publications in the NGRs

10. GKO • https://gko.ngb.army.mil/login/welcome.aspx • On home page click on ARNG • In right column click on Installations (under G4) • Includes organization chart and phone rosters (including roster of all CFMOs) • Includes all policy letters as well as special information published by each branch • Includes information on upcoming conferences and training • Includes links to other key sites

11. Electronic References 1. United States Code: www4.law.cornell.edu/uscode/ or www.access.gpo.gov/congress/cong013.html or http://uscode.house.gov/usc.htm. 2. Code of Federal Regulations: www.access.gpo.gov/nara/cfr/cfr-retrieve.html#page1. 3. Executive Orders: www.nara.gov/fedreg/eo.html . However, this reference, except for recent executive orders, only provides a summary and citations to the Federal Register. The address of the Federal Register is www.access.gpo.gov/nara/index.html. 4. Office of Management and Budget Circulars: www.whitehouse.gov/omb/circulars/. 5. Acquisition Regulations: www.arnet.gov/far/ or www.acq.osd.mil/dp/dars/dfars.html or http://acqnet.sarda.army.mil/library/zpafar.htm. 6. Department of Defense Publications: www.dtic.mil/whs/directives/. 7. Department of Defense Financial Management Regulation: www.dtic.mil/comptroller/fmr/. 8. DFAS Publications: www.asafm.army.mil/secretariat/document/dfas37-100/dfas37-100.asp and https://dfas4dod.dfas.mil/centers/dfasin/library/ar37-1/. 9. Army Regulations and Pamphlets: www.army.mil/usapa. 10. Technical Manuals : www.usace.army.mil/inet/usace-docs/armytm/ . 11. U.S. Army Technical Center for Explosive Safety; Site and General Construction Plan Developers Guide, www.dac.army.mil. 12. National Guard Regulations and Pamphlets: www.ngbpdc.ngb.army.mil/.

12. Facility Condition

13. Facility Shortfall $M Installations Status Report (ISR) Quantity Rating, FY 2004

14. Facility Condition $M Installations Status Report (ISR) Quality Rating, FY 2004

15. Financial Terms

16. MDEP • Stands for Management Decision Evaluation Package • One assigned for each major program • QRPA (SRM) and QDPW (Facilities Base Operations) primary ones in operations and maintenance arena for CFMO • Environmental and military construction have multiple MDEPs.

17. BOS • Stands for Base Operations Support • Part of Base Support, which also includes SRM and demolition • In addition to Facilities Base Operations, it consists of: • Family Programs (2 MDEPs) • Environmental Programs (3 MDEPs) • Physical Security • Visual Information • Base Communications • Base Operations (BASOPS) (multiple MDEPs)

18. PBG • Stands for Program Budget Guidance • What NGB-ARI provides to you • AFP (Annual Funding Program) is what you receive from NGB-ARC based on directions (almost exclusively) from NGB-ARI. • NGB-ARC provides allotment (over which NGB-ARI has no control) at BA level to your comptroller, which is what you require to obligate funds.

19. FAD • Stands for Funding Authorization Document • Issued first and third Thursday of every month by NGB-ARI, based on input from NGB-ARI in a computer system called RM-Online • Data accessible from States and NGB via ARNG Enterprise Data Warehouse (all except FAD number)

20. AMSCO • Stands for Army Management Structure Code • Level at which obligations and deobligations are registered in the financial system • Reference bible is DFAS Manual 37-100-XX (for the last two digits of the fiscal year). • Check web site for updates to manual at least monthly.

21. OMNG Program Components

22. MAJOR PROGRAM COMPONENTS • Facilities Base Operations Support • Sustainment, Restoration, and Modernization (SRM) • Demolition • MCNG Tails • NEPA • IT Equipment • Furniture

23. FEDERALLY REIMBURSED STATE EMPLOYEES • Cannot exceed FTE requirements in approved FP-PAS (submitted concurrently with budget) • Each tng center, Statewide logfacs, and CFMO have separate document • Types: trades workers, engineering admin, fire fighters, CFMO • One individual can fill parts of many FTE requirements on many sites at several levels of authorized support. • Reimbursement based on percent of working hours spent on 100% facilities plus percent on 75% facilities plus percent on non-supported facilities • Salary must be state civil service for like position or equivalent military technician or equivalent private sector • Training authorized if for required certification and enhancing performance

24. FACILITIES BASE OPERATIONS • Leases • Utilities • Municipal Services (including solid waste, pest control, custodial services, snow removal, and landscaping) • Facilities Engineering Services (including CFMO staff, supplies and equipment, real estate administration, and master planning) • Fire and Emergency Services • Project Planning and Management (charettes)

25. FACILITIES ENGINEERING SERVICES • CFMO FP-PAS and non-tradesmen FP-PAS • Operational supplies (i.e., consumed in support of appendix as a whole) • Machines, tools, equipment, etc. in support of appendix as a whole (w/o USPFO approval unless on CTA/ MTOE and over $2,500 • Rental of tools, etc. (240 day limit w/o USPFO approval) • Repair/supplies to/for equipment, etc. • Real estate administration • Master planning, GIS, digitization, master planning support studies, NEPA, etc.

26. SRM PROGRAM COMPONENTS • Sustainment: Foundation effort for care and preservation of our facilities and includes those activities (repair or maintenance) that one would fully expect to accomplish during the projected life of the facility. • Restoration: Activities undertaken to restore deteriorated or damaged facilities that were caused by an accident, an “Act of Nature,” or non-performance of sustainment. • Modernization: Any action that constructs or alters existing facilities solely (or predominantly) to implement new or higher standards, to accommodate new functions, or to replace building components that typically last more than 50 years.

27. SRM ACTIVITIES • O&M Construction (statutory limit of $750,000, except $1.5 million if solely to correct life, health, or safety threatening conditions) • Maintenance: Work to preserve and maintain facility to its designated functional purpose • Repair - Work to restore deteriorating(ed) facility to designated functional purpose (including upgrade to current bldg codes)

28. O&M MINOR CONSTRUCTION • Four types ** relocation of facility ** erection, installation, assembly of new facility ** replacement of existing facility ** addition, expansion, extension, alteration, conversion of existing facility • Statutory $750,000 ceiling on federal contribution (Type A and B services not included), except $1.5 million for life, health, safety • Executed via contract or Federally-reimbursed State employees • USPFO is approval authority for all projects over $25,000 • CFMO has approval under $25,000

29. MAINTENANCE AND REPAIR • Executed via contract or FP-PAS employees • Act of nature repairs exception to normal support codes • Projects at State owned readiness centers only for AGR/technician offices and major building systems • USPFO approval authority up to $3 million • CFMO has approval under $100,000

30. Demolition • Demolition that occurs during and because of an SRM project is funded with SRM funds, is considered part of the SRM project, and is included in any project/statutory limitations associated with the SRM project. • Demolition that is not associated with an SRM project is considered its own project, is documented on its own NGB Form 420-R, is funded from the demolition account, and is not classified as SRM. • As an exception you may use MCNG funds for demolition identified on DD Forms 1390/1 that is not part of the MCNG project but is part of compliance with Army’s one for one disposal policy.

31. Funding Stream

32. FY 2000-2011MCNG Funding Profile

33. Military Construction Funding History 447 401 327 295 312 285 ($M) 236 241 188 151 132 121 77

34. Long Term Facilities Base Operations Funding Profile ** Funding as of 15 February 2005

35. Long Term SRM and Demolition Funding Profile ** Funding is as of 15 February 2005

36. PBG Calculation

37. Getting Dollars for Facilities Programs • SRM tied directly to the real property database and Army algorithms for real property allowances • Facilities Base Operations in transition from current Army model (based on past execution) and Standard Service Costing (which models convergence of ISR, Part 3, and Service Based Costing) • OSD model under study would calculate facilities base operations requirements based on PRIDE inventory and cost to perform services for like type of civilian facility

38. Database Accuracy Critical • PRIDE • ASIP • RPLANS • STANFINS (DFAS 218)

39. PBG METHODOLOGY • PBG based on State’s percentage contribution to NGB requirements • Funding above PBG for items like leases, master planning, energy manager, and focused investment projects • Two components: SRM and Facilities Base Operations • PBG calculated after NGB has set money aside for centrally managed programs and contracts

40. PBG METHODOLOGY, PART II • For SRM if State earns X% of SRM POM requirements it receives X% of available funding • SRM POM requirements based on PRIDE 30 Sep input two years previous plus projects to be completed minus facilities to be disposed (e.g., FY06 PBG earned based on 30 Sep 03 PRIDE) • Same principle for Facilities Base Operations except requirements based on sum of three year rolling average for the program components earning PBG (utilities, municipal services, and facilities engineering services)

41. Centrally Managed Programs (SAG 131) • Leases (131G79.H*) • Energy Manager (131G79.N1) • Data Administrators (131G79.N1) • Energy Management Studies (131G79.N2) • Solid Waste Plans (131G79.N2) • Airport Use Agreements (131G79.N2) • Master Planning (incl GIS) (131G79.N4) • NEPA (131G79.N4) • Programming Charettes (131G79.Q1) • Fire and Emergency Services (131G79.P0) • IT Equipment (131G95.00) • Furniture (131G96.BJ and show execution in MDEP of MILCON project)

42. Centrally Managed Programs (SAG 132) • Act of Nature Damage (132G76.L1) • Energy Projects (132G76.L5 or 132576.L6, depending on size) • Modularity (132G76.L5) • Projects at National Training Centers (132G76.L5) • Simulation Fielding (132G76.L5) • Training Center Utility System Upgrades (132G76.L5) • Demolition (132G93.00)

43. Program Execution

44. FACILITIES PROGRAMS FUNDING PROCESS • CFMO U -- AFG issued to States • 30 June -- completed budget due back to NGB-ARI • Submit Act of Nature requests in accordance with NGR 5-1, Chapter 13. • Any lease, charette, furniture, etc. alibis will be considered on case by case basis if justified via e-mail. • States must request permission via e-mail through NGB-ARI to NGB-ARC to move money between SRM and Facilities Base Operations after start of the fiscal year • FADs only on first and third Thursday of month after start of fiscal year

45. General Budget Policies • Follow AMSCO guidance in latest DFAS Manual 37-100-XX • No more than 45% of your AFG to employees • At least 50% of your AFG to sustainment (i.e., 132G78.** accounts) • Show all requirements for each line item • Bare minimum allocated to OMNG construction (and verify you are really doing construction) • Include funding requests for all centrally managed programs in budget or risk not receiving funding at all (and be sure you don’t allocate PBG to centrally managed programs)

46. FP-PAS Employees • Applies only to Appendix 1 and no other appendix • Budgeting rules based on requirement to ensure manpower allocations are not exceeded • Manpower allocations based on industry standards • CFMO PAS allocations equal difference between manpower study requirements and actual AGRs and military technicians on hand • Centralized Personnel Plan (CPP) employees must appear as FTEs in BOATS • NGR 5-1, para 5-4d, limits CPP employees to those in State Military Department in non-supervisory positions who would not exist were there no cooperative agreement and then only for their direct, incremental support to particular appendices • NGR 5-1, para 13-5d(8) reiterates that Appendix 1 CPP employees must be in PAS and in direct support of CFMO, training center, or other supervisor of FISP supported facility

47. Lease Policy • Must be completely entered in PRIDE grants module (including new amount for next FY) • Must have valid lease on file with NGB • Must Plan Ahead – takes over two years to go from POM to funding (e.g., lease new FY05 won’t earn POM dollars until FY08) • All leases must be approved by NGB-ARI-RE prior to NGB-ARI-RM funding them. • Don’t forget new AMSCO (131G79.H*) for FY06.

48. Other Programs (“Tails”) • Request programming charettes for fiscal year no later than year after project enters FYDP • Request NEPA before you receive design funds so NEPA is approved before you complete preliminary design • Request furniture and IT equipment through NGB-ARI for fiscal year in which you must purchase items for completing MCNG projects • Request kitchen equipment from NGB-ARL and physical fitness equipment from NGB-ART/NGB-ARL (not Army approved MILCON tails)

49. Cooperative Agreement and other Facilities ProgramsIssues

50. HOW WE DO BUSINESS • All ARNG facilities owned by, leased by, or licensed to States • States, not Federal government, operate and maintain ARNG facilities • Cooperative agreements with States to transfer money to perform these functions • State share 25% for readiness centers on Federally owned land and over 50% for readiness centers on State-owned land