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Stafford County Public Schools Superintendent’s FY 2011 Budget Recommendation David E. Sawyer, Ed.D . Superintendent Fe

Stafford County Public Schools Superintendent’s FY 2011 Budget Recommendation David E. Sawyer, Ed.D . Superintendent February 2010. Non- Negotiables Assumptions Issues Circumstances Challenges Opportunities RECOMMENDATIONS.

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Stafford County Public Schools Superintendent’s FY 2011 Budget Recommendation David E. Sawyer, Ed.D . Superintendent Fe

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  1. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions Issues Circumstances Challenges Opportunities RECOMMENDATIONS

  2. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables

  3. Provision of prudent custodial services and facilities’ maintenance functions. • Assurance that safety and security issues will be continuously assessed and/or corrected or improved as necessary. • Utility budgets planned and controlled to provide comfortable interior spaces properly heated, cooled, and/or ventilated. Non-Negotiable Safe & secure environments and clean and comfortable facilities for students and staff

  4. Reasonable class sizes. • Provision of adequate instructional supplies and materials to support effective instruction. • Protection of varied curriculum options and course selections to support comprehensive educational programming. • Schools and classrooms staffed with competent, well-qualified personnel. Non-Negotiable Quality learning experiences for each and every student each and every day

  5. Continued employment of full-time instructional AND support personnel necessary to staff: • Required school based curricular programs • Prudent and necessary school and division level services • The provision of appropriate student activities • A responsible complement of part-time, temporary and substitute personnel Non-Negotiable Highly qualified personnel across multiple occupations and professions

  6. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions

  7. Assumption #1Total Revenues Will Decline Significantly for FY 2011 Non-recurring revenues and declining State revenues reduce the total funding availablE for FY 2011 as compared to the current fiscal year

  8. Assumption #2:Holding the Line On Increases Cannot Cover the Projected Shortfall Virtually every category of expense will be subject to reduction. Mandatory increases in select categories will be offset by commensurate reductions in other line items in order to keep recommended expenditures balanced with projected revenues

  9. Assumption #3:No New Positions Will Be Recommended Growth in student population division-wide will need to be absorbed without the addition of new positions. Growth is anticipated to be small for FY 2011 (less than a net 100 students).

  10. Assumption #4Recommended Reductions Will Be As Far From Classrooms As Practical Necessary reductions to the budget for Fy 2011 as compared to FY 2010 total in multiple millions of dollars. Reductions of this magnitude will have to touch schools and classrooms.

  11. Assumption #5:Reductions With the Least Impact Upon Employees As Practical Expenditures for salary and benefits approach 90% of the available revenues in support of Stafford county Public Schools. Reductions of the magnitude required to balance the FY 2011 budget will require some reductions in these categories of expense.

  12. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions Issues

  13. Governor McDonnell’s latest recommendations are used as the starting point for state revenues. • The General Assembly has repeatedly made it known that K-12 education cannot be spared this time around. • The Board of Supervisors is wrestling with its own set of declining revenue projections. • The President has recommended increased spending for education; however, the amounts and timelines are tentative at best. Issues Governor’s Budget General Assembly Board of Supervisors Federal Budget

  14. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions Issues Circumstances

  15. The Governor’s proposed budget produces a net reduction in state revenue for SCPS of $4,845,681. • Local revenue to support the operating budget is projected to remain level at best. • Federal stimulus dollars have been absorbed into the Governor’s budgets for FY 2010 and FY 2011 as a part of basic aid for schools and are included in the net reduction above. Circumstances State Revenue Local Revenue Federal Revenue

  16. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions Issues Circumstances Challenges

  17. Revenue decreases are the projected net state reduction of $4,845,611 and $4,700,000 in non-recurring local revenue. • The contingent local revenue loss is the pending re-appropriation of the value of a reduced debt service payment for FY 2011 ($3,089,711 due to refinancing and $544,973 due to retired debt). • Necessary increases are $2,600,000 for VRS, Group Life, and retiree health insurance and $1,807,039 for the employer’s share of an 8.2% increase in health insurance premiums. • Other contingent increases include $1,974,232 in various line items, stimulus positions of $2,276,444, and the recently authorized step increase at $3,755,957. Challenges RevenueReductions of $9,545,611 Contingent Local Revenue Reduction of $3,634,684 Necessary Increases of $4,407,039 Other Contingent Increases of $8,006,633

  18. Declining revenues (projected and contingent) of $13,180,295 • PLUS • Increasing costs (necessary and contingent) of $12,413,672 • EQUAL • $25,593,967 Challenges Declining Revenues Increasing Costs Potential Deficit

  19. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions Issues Circumstances Challenges Opportunities

  20. SCPS debt service payment will decline by $3,634,684. • Freezing employment and monitoring discretionary spending for FY 2010. • Freezing expenditure of FY 2010 federal stimulus funds. • Actively pursuing more favorable appropriation decisions. Opportunities Debt Service Payment Reduction FY 2010 Carry Forward FY 2010 Stimulus Carry Forward Final Federal, State, and Local Appropriations

  21. Stafford County Public SchoolsSuperintendent’s FY 2011 Budget RecommendationDavid E. Sawyer, Ed.D.SuperintendentFebruary 2010 Non-Negotiables Assumptions Issues Circumstances Challenges Opportunities RECOMMENDATIONS

  22. Projected Need = $25,593,967 • $3,634,684* $21,959,283 • $5,500,000* $16,459,283 • $5,524,497* $10,934,786 • $8,975,043 $ 1,959,743 • $ 645,000* $ 1,314,743 • $1,314,743 $ -0- * Except for $544,973, these amounts are non-recurring. Recommendations Re-Appropriation of FY 2011 Debt Service Reduction Carry Forward of FY 2010 Stimulus Balance Carry Forward of FY 2010 Stimulus Funded Categories in FY 2011 Deletion of Stimulus Funded Categories/Amounts in FY 2011 Employ Available ARRA Special Education Stimulus Balances Reduce Other FY 2011 Expenses

  23. $3,089,711 Refinance Benefit $544,973 Retired Debt • $341,118 Hourly Teachers • $707,306 Substitutes • $376,320 Professional Development • $788,923 Ed. Materials/Supplies • $447,907 Textbooks • $1,338,426 Cyclical Technology • $1,500,000 Information System Recommendations Debt Service Reduction ($3,634,684) Stimulus Carry Forward ($5,500,000)

  24. Salaries and Benefits • $2,276,444 for 31.5 FY 2010 Positions • $1,481,006 Substitutes, Hourly, & Part-time Clerical • $625,000 Contracted Services • $32,000 Recruiting • $1,338,426 Cyclical Technology • $1,000,000 Video Projection Systems • $500,000 Outside Repair/Maint. • $800,000 Textbooks • $277,900 Carpet/Furniture Replacement • $272,700 Non-Instructional Supplies • $188,235 Instructional Equipment • $183,332 Site Improvements/Grounds Equipment Recommendations Carry Forward the FY 2010 Stimulus Funded Categories in FY 2011 ($5,524,497) Deletion of FY 2011 Stimulus Funds ($8,975,043)

  25. Special Education Buses • General Education Buses ($816,000), other vehicles and equipment, various facility improvements (marquees, storage facilities), etc. Recommendations Employ Available ARRA Special Education Stimulus Balances for Eligible FY 2011 Expenses ($645,000) Reduce Other FY 2011 Expenses ($1,314,743)

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