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Understanding the Educational Plant Survey: Planning for Future Needs

The Educational Plant Survey is a systematic study aimed at assessing existing educational facilities and determining future needs. While not directly linked to the instructional program, it examines how educational plants relate to educational activities. The goal is to create a comprehensive plan that accommodates students and staff, considering current and projected data in the Community Colleges system. This survey aids in effective space planning, budgeting, and resource allocation while ensuring a clear, concise, and user-friendly process for all stakeholders involved.

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Understanding the Educational Plant Survey: Planning for Future Needs

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  1. Educational Plant Survey

  2. What Is A Survey • A systematic study of existing facilities and the determination of future needs • Not directly concerned with the instructional program • Though instruction is a consideration • It deals with the relationship of educational plants to the instructional program • Planning is the key to success • Choices define our planning

  3. The Purpose Of A Survey • To make plans for housing the educational activities of students and staff for the next several years • Carefully study all available data regarding colleges and the relationship to current COFTE • And the projected changes in COFTE • To have a thoughtful, orderly development of a program that will provide classrooms and ancillary facilities to support the total college program • In the present • In the future

  4. The Best Survey • Combines the whole facilities package: • Inventory • Planned Budget • Planned Expenditures • COFTE • Complex ? • Yes • Complicated ? • No • Comprehensive ? • Yes

  5. Our Mission • Be accountable to the source • Inventory • Survey • Funding & Expenditures • Students (COFTE) • Make everything understandable • Produce a system responsible to its purpose • Managing data • Planning tool

  6. Our Goals • Provide the best training and support possible for transition to the new system • Provide high-quality support for the new system • Reduce the time it takes to compile the survey • Have a system that is easy to use • Integrate all facilities subsystems into one system

  7. Our Objectives • Make your jobs easier • Save the colleges time • Conserve the colleges resources • Above all: • Make everything • Clear • Simple • Concise

  8. Costs Data • Construction cost data are from historical records using the state cost construction index (CCI) compared to state and national indexes and then applying the index to known historic cost data • Other finance data are imported from the original source or supplied by you

  9. Source of Data • COFTE is imported from the Community Colleges data base • Inventory data is imported from the Community Colleges data base • Matched against SREF • Mismatch report

  10. Prudent Choices • Those who are wise, follow sound advice Aristotle • We designed and built EFIS for all agency users • Here’s our best advice • Assign your own college staff to do the Survey • Don’t depend on temporary or contracted human resources

  11. The System • Transition • From Excel spreadsheet • To dot.net • Internet • Microsoft Explorer

  12. Check for Errors

  13. Time To Fix All Known Issues

  14. Project Priority List • After the Survey is submitted and approved, you can create a PPL with a few clicks

  15. Project Priority List • An exact match of the survey recommendation(s)

  16. Help • All parts of the new Educational Plant Survey system have specific help items • On screens with a • Click the icon and a pop-up box will appear • A link to the Survey User’s Manual • A section number for specific help • From the Table of Contents, “Control” & clickthe Section and you will go directly to the information

  17. Limitations • Some data are imported • Inventory • Most recent data on full surveys (point in time) • Supplemental/spot surveys (point in time) • COFTE • Projected 5 years out (5 full years from the official beginning point of the survey) • Finance • Everything we have, we populate for you • Cost of construction per GSF: new, remodel, renovate • Some data must be provided by you • Recommendations for site related work • Plans for new construction, remodeling, renovation • Expected cost (if different from standard computations)

  18. Security • Only board employees have access to EFIS • Each college has a security contact who authorizes access and then OEF approves individuals • Update capabilities • Read only authority • Run reports • You can logon from any computer in the world and review/work on the survey • It’s available 24/7

  19. Support • Mostly, we want YOU to be able to use the system to do “YOUR” work • We don’t want to do it for you • We don’t want you to have to get someone else to do your work • So, we have tried to make it easy • It works the same for every college in the state

  20. Suggestions • Make sure the inventory is accurate before you begin • All recommendations are tied to the inventory and the facilities lists • If the inventory is wrong or the facilities lists are carelessly planned • Everything else will be wrong or carelessly planned

  21. Educational Plant Survey

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