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Peralta Community College District Information Technology Committee

Peralta Community College District Information Technology Committee. Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj Facilitator: Karolyn Van Putten. AGENDA. Overview Technology Goals (FY2012/13) Major DTC Accomplishments Future Projections (FY2013/14/15) Questions.

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Peralta Community College District Information Technology Committee

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  1. Peralta Community College DistrictInformation Technology Committee Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj Facilitator: Karolyn Van Putten

  2. AGENDA • Overview • Technology Goals (FY2012/13) • Major DTC Accomplishments • Future Projections (FY2013/14/15) • Questions

  3. Overview • District Technology Committee (DTC) • Accountability governance committee • Help champion & support IT Strategy • Colleges, district functional, faculty • CIO DTC Chancellor Board

  4. Technology Goals • Consider human resources/staff for each of the projects in the IT Strategy • To monitor and support the implementation of all priority A projects in the IT Strategy and to keep an eye on the projects in priority B and C • Consider and plan the implementation of a universal portal for: • Remote authentication • Email • Registration • Improve/Formalize communication with the other committees

  5. Human Resources/Staff • Seven (7) vacant positions within District IT have been filled: • Associate Vice Chancellor(Sep. 2012) • Database Administrator*(Sep. 2012) • Director of Enterprises Services (Feb. 2013) • Director of Technology Services (Mar. 2013) • Sr. Applications Software Analyst (2)*(In progress) • Sr. Network Coordinator(Feb. 2013) • Applications Software Analyst* (May. 2013) • Enterprise Project Manager* (Aug. 2013) • Help Desk Support Technician II (Aug. 2013) • Staff Assistant (In progress) * Newly Created Positions • District IT has also gained oversight of four (4) consultants contracted through Hicks Consulting Group (HCG)

  6. 2 0 1 4 2 0 1 3 JUL JUL OCT JAN JUL APR JAN OCT APR OCT AUG MAY NOV FEB NOV AUG NOV FEB MAY AUG SEP JUN MAR MAR JUN DEC DEC SEP DEC SEP IT STRATEGY PROJECTS PRIORITY A, B & C PROJECTS 2012 – 2015 P1 Peralta Community College District 2 0 1 2 APR MAY JUN JAN FEB MAR COMPLETE 100% COMPLETE 100% COMPLETE 100% 100% Phase1 Phase 2 Sept 2015 PHASE 1 PHASE 2 100% F F & E RFQ PRE-DESIGN DESIGN DSA BID CONSTRUCTION OF NEW BUILDING MOVE-IN CURRENT DATE

  7. 2 0 1 3 2 0 1 4 APR OCT JAN JAN JUL OCT JUL OCT JUL APR MAY AUG NOV NOV MAY NOV AUG FEB AUG FEB JUN SEP MAR JUN DEC DEC MAR DEC SEP SEP IT STRATEGY PROJECTS PRIORITY A, B & C PROJECTS 2012 – 2015 P2 Peralta Community College District 2 0 1 2 APR MAY JUN JAN FEB MAR 11% COMPLETE 100% 20% April 2015 FEB 2015 55% 5% 38% CURRENT DATE

  8. Universal Portal • Upgrade of PeopleSoft Portal to 9.1 • Opportunity for Identity Management Project • PeopleSoft Database Split – Portal Integration

  9. Improve Communication • District IT staff on Facilities Committee • Recommend District IT staff for Ed Committee • Attend Planning/Budgeting Council

  10. DTC Accomplishments • Finalized Decision on Gmail • Define Technology • Memo for BAM Language for Multi-year IT Expenditure Planning • Review of AP3720 Computer/Network Use • Adopted IT Budget Planning Model • Budget Template (including Chart of Accounts) • Budget Worksheet & Narrative • Process Flow for Determining IT Needs • Technology Rubric for Prioritizing College/District needs • Evaluation of Distant Education Technology • Total Cost of Ownership (TCO) Checklist

  11. Technology Maintenance • Electronic PA Forms • EZ Pass (AC Transit – student bus pass) • Staff Development (faculty management) • 860 Atlantic • Laney Tower • Allied Health & Science – Merritt • Planning of COA Facility Project

  12. Technology Projections • IT Strategy Revision/update • Alignment of College IT needs with District IT Strategic Plan • CCC Apply / eTranscript / MIS Reporting • Faculty Grade/Roll Book • Contributor Relations (Alumni) • Academic Advisement / SEP Planner / Progress Probation • Hardware Infrastructure Refresh (data center) • Storage Capacity • Equipment (servers, firewall, routers, load balancer) • Network • Voice Telecommunication System (district-wide) • Pro Rata (payment process for various employees) • Benefits Module / Position Management • Campus Mobile Strategy • Disaster Recovery / Server Virtualization • Identity Management

  13. Questions & Answers THANK YOU

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