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Registration, Accreditation, Building Pass Issuance and Renewal

Understand the registration process for diplomatic personnel and support staff, including forms, photos, and passport details. Learn about building pass issuance, renewal, and termination procedures according to UN Protocol guidelines.

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Registration, Accreditation, Building Pass Issuance and Renewal

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  1. Registration, Accreditation, Building Pass Issuanceand Renewal UN Protocol and Liaison Service

  2. Registration A. Diplomatic Personnel Covering Letter addressed to Secretary General signed by Permanent Representative or chargé d’affaires name, diplomatic rank and functional title requesting diplomatic privileges and immunities stating order of precedence at the Mission Registration form SG.5 duly filled out including all family members and employee(s) residing with the principal (signed by applicant) Mission’s official seal

  3. Diplomatic Personnel - Photos (passport size in colour) diplomat: two (2) spouse: two (2) children between 16 and 21: two (2) children until age 23 if full-time students at local educational institution: two (2) - Diplomatic Passport with form I-94: principal and family members residing with the principal (printed from https://i94.cbp.dhs.gov/I94/ ) Registration

  4. Diplomatic Personnel - UN building pass form SG.32 only principal and spouse duly filled out signed by head of chancery or administrative officer Mission’s official seal Support and technical staff - Covering letter addressed to the Chief of Protocol signed by head of chancery or administrative officer stating name, functional title Registration Note : Citizens of the United States of America only need a photocopy of passport. Permanent residents in the USA need to submit their original passport plus a photocopy of their green card.

  5. Support and Technical Staff Registration form SG.5 duly filled out signed by head of chancery or administrative officer including all family members and employee(s) residing with the principal Mission’s official seal Photos (passport size in colour) if nationality of the mission: two (2) if different nationality: one (1) Registration

  6. B. Support and Technical Staff Passport with printed form I-94: principal and family members residing with the principal with printed form I-94: staff member’s employee(s) residing with the principal UN building pass form SG.32 only staff member duly filled out signed by head of chancery or administrative officer Mission’s official seal Registration

  7. C. Household Employees Covering letter addressed to the Chief of Protocol signed by head of chancery or administrative officer stating name, occupational title Registration form SG.5 duly filled out signed by the employer including all family members of employee residing with him/her Mission’s official seal Passport with printed form I-94 Copy of the employment contract Registration

  8. UN Building Passes Issuance and Renewal Issuance i.First time issuance for members of Specialized agencies Covering letter addressed to the Chief of Protocol from the head of chancery or administrative officer stating name and functional title and expiration date of contract UN building pass forms SG.34 and SSS.73 duly filled out signed by head of chancery or administrative officer Mission’s official seal Photo:one (1) passport size in colour

  9. Issuance ii) Issuance for former Permanent Representatives Covering letter addressed to the Chief of Protocol from the current Permanent Representative/Head of Mission stating name and requesting the pass UN building pass form, SG.38 duly filled out signed by head of chancery or administrative officer Mission’s official seal UN Building Passes Issuance and Renewal

  10. B. Renewal i) Members of Permanent/Observer Missions Covering letter addressed to the Chief of Protocol signed by head of chancery or administrative officer UN building pass form SG.32 duly filled out signed by head of chancery or administrative officer Mission’s official seal UN Building Passes Issuance and Renewal

  11. B. Renewal ii) Members of Specialized agencies Covering letter addressed to the Chief of Protocol from the head of chancery or administrative officer stating name and functional title and expiration date of contract UN building pass form, SG.34 duly filled out signed by head of chancery or administrative officer Mission’s official seal UN Building Passes Issuance and Renewal

  12. C. Termination Covering letter addressed to the Protocol and Liaison Service from the Mission Final departure form SG.8 duly filled out signed by head of chancery or administrative officer Mission’s official seal stating the principal, family and household employees stating the date of departure from Mission stating the date of departure from USA enclosing the documents to be returned to Protocol:` 1. US State Dep. ID card(s) 2. United Nations building pass(es) 3. US Dep. of State Tax Exemption Card(s) 4. Indicate date of return DPL plates to Foreign Missions Bureau UN Building Passes Issuance and Renewal

  13. VIP Passes (see eAccreditation) VIP without photo Only for: Heads of State/Government, Vice-presidents, Crown Princes/Princesses and spouses Covering letter addressed to the Chief of Protocol from the head of chancery or administrative officer stating name, title and duration of stay A. VIP with photo Only for: Deputy Prime Ministers, Cabinet Ministers, Heads of Intergovernmental organizations, Specialized agencies and spouses Covering letter addressed to the Chief of Protocol from the head of chancery or administrative officer stating name, title and duration of stay Photo:one (1) passport size in colour

  14. Interns’ registration: US Department of State policy regarding visa requirements Interns from outside of the United States G-2 visa Note: The intern should secure this visa status prior to the registration process. Covering letter addressed to the Chief of Protocol signed by head of chancery or administrative officer stating name, functional title and duration of appointment Registration form SG.5 duly filled out signed by head of chancery or administrative officer Mission’s official seal Photo(passport size in colour) one (1) Passport with printed form I-94 with G2 visa UN building pass form SG.32 (only interns) duly filled out signed by head of chancery or administrative officer Mission’s official seal Note: Interns have to be at least 18 years old

  15. B. Interns already in the United States F-1 visa (student) Note: a student is eligible to participate in an internship program while retaining his/her visa status, provided that the individual’s program permits that type of training (form I-20) Covering letter addressed to the Chief of Protocol signed by head of chancery or administrative officer stating name, functional title and duration of appointment Registration form SG.5 duly filled out signed by head of chancery or administrative officer Mission’s official seal Photo(passport size in colour) one (1) Passportwith printed form I-94 Submitform I-20 Interns’ registration: US Department of State policy regarding visa requirements Please note: if the students program does not allow for an internship at the Permanent Mission, then at the time of registration, the Permanent Mission must request a change of status.

  16. B. Interns already in the United States F-1 visa (student) UN building pass form SG.32 only intern duly filled out signed by head of chancery or administrative officer Mission’s official seal J-1 visa (exchange visitor) Covering letter addressed to the Chief of Protocol signed by head of chancery or administrative officer stating name, functional title and duration of appointment Registration form SG.5 duly filled out signed by head of chancery or administrative officer Mission’s official seal Interns’ registration: US Department of State policy regarding visa requirements

  17. B. Interns already in the United States J-1 visa (exchange visitor) Photo (passport size in colour) one (1) Passportwith form I-94 Submitform DS-2019 UN building pass form SG.32 (only intern) duly filled out signed by head of chancery or administrative officer Mission’s official seal Interns’ registration: US Department of State policy regarding visa requirements Please note: if the visitor’s program does not allow for an internship at the Permanent Mission, then at the time of registration, the Permanent Mission must request a change of status.

  18. Change of visa/ renewal (US Mission) I-566 (two originals) I-539 (original) DS-1648(original Change/Renewal of Visa

  19. To find the relevant forms, please visit http://www.un.int/protocol/

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