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Ajeenah Haynes National Student Clearinghouse

4/8/2012. 2. . Today's Agenda. Introduction Clearinghouse HistoryCore ServiceDegree Verify Student TrackerBreakCase StudiesWrap-up. 4/8/2012. 3. A workshop geared towards researchers who have access to StudentTracker and would like to better understand its usage and capacity. . What is this

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Ajeenah Haynes National Student Clearinghouse

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    1. 4/8/2012

    2. 4/8/2012 2

    3. 4/8/2012 3

    4. 4/8/2012 4

    5. 4/8/2012 5 We serve the education community by facilitating the exchange and understanding of student enrollment, performance and related information

    6. 4/8/2012 6

    7. 4/8/2012 7

    8. 4/8/2012 8

    9. 4/8/2012 9 The Clearinghouse currently provides six different services: Core service is the heart of what we do at the Clearinghouse. Core allows the Clearinghouse to provide enrollment status and deferment information for financial aid students on behalf of our member institutions to guaranty agencies, lenders, servicers, and the Department of Education. EnrollmentVerify provides health insurers, employers, credit grantors, housing providers, and other student service providers the enrollment status of students. Through EnrollmentVerify, the Clearinghouse can process all an institutions enrollment verification inquires using the information they already provide for our Core service. DegreeVerfy frees institutions from the burden of verifying degrees for employers, background search firms and recruiters. Student Self-Service allows students the ability to print enrollment certificates, view their enrollment histories, track enrollment verifications and deferments, and obtain information on their student loans. StudentTracker is the Clearinghouse’s unique educational research service. StudentTracker, provides actual, up-to-date information on the enrollment status and degree attainment of over 80 million students nationwide. Transcript Ordering is the Clearinghouse's newest service. Transcript Ordering provides institutions with a simple way to enable students and alumni to order official transcripts via the web at anytime, 24/7. The Clearinghouse currently provides six different services: Core service is the heart of what we do at the Clearinghouse. Core allows the Clearinghouse to provide enrollment status and deferment information for financial aid students on behalf of our member institutions to guaranty agencies, lenders, servicers, and the Department of Education. EnrollmentVerify provides health insurers, employers, credit grantors, housing providers, and other student service providers the enrollment status of students. Through EnrollmentVerify, the Clearinghouse can process all an institutions enrollment verification inquires using the information they already provide for our Core service. DegreeVerfy frees institutions from the burden of verifying degrees for employers, background search firms and recruiters. Student Self-Service allows students the ability to print enrollment certificates, view their enrollment histories, track enrollment verifications and deferments, and obtain information on their student loans. StudentTracker is the Clearinghouse’s unique educational research service. StudentTracker, provides actual, up-to-date information on the enrollment status and degree attainment of over 80 million students nationwide. Transcript Ordering is the Clearinghouse's newest service. Transcript Ordering provides institutions with a simple way to enable students and alumni to order official transcripts via the web at anytime, 24/7.

    10. 4/8/2012 10 The Clearinghouse currently provides six different services: Core service is the heart of what we do at the Clearinghouse. Core allows the Clearinghouse to provide enrollment status and deferment information for financial aid students on behalf of our member institutions to guaranty agencies, lenders, servicers, and the Department of Education. EnrollmentVerify provides health insurers, employers, credit grantors, housing providers, and other student service providers the enrollment status of students. Through EnrollmentVerify, the Clearinghouse can process all an institutions enrollment verification inquires using the information they already provide for our Core service. DegreeVerfy frees institutions from the burden of verifying degrees for employers, background search firms and recruiters. Student Self-Service allows students the ability to print enrollment certificates, view their enrollment histories, track enrollment verifications and deferments, and obtain information on their student loans. StudentTracker is the Clearinghouse’s unique educational research service. StudentTracker, provides actual, up-to-date information on the enrollment status and degree attainment of over 80 million students nationwide. Transcript Ordering is the Clearinghouse's newest service. Transcript Ordering provides institutions with a simple way to enable students and alumni to order official transcripts via the web at anytime, 24/7. The Clearinghouse currently provides six different services: Core service is the heart of what we do at the Clearinghouse. Core allows the Clearinghouse to provide enrollment status and deferment information for financial aid students on behalf of our member institutions to guaranty agencies, lenders, servicers, and the Department of Education. EnrollmentVerify provides health insurers, employers, credit grantors, housing providers, and other student service providers the enrollment status of students. Through EnrollmentVerify, the Clearinghouse can process all an institutions enrollment verification inquires using the information they already provide for our Core service. DegreeVerfy frees institutions from the burden of verifying degrees for employers, background search firms and recruiters. Student Self-Service allows students the ability to print enrollment certificates, view their enrollment histories, track enrollment verifications and deferments, and obtain information on their student loans. StudentTracker is the Clearinghouse’s unique educational research service. StudentTracker, provides actual, up-to-date information on the enrollment status and degree attainment of over 80 million students nationwide. Transcript Ordering is the Clearinghouse's newest service. Transcript Ordering provides institutions with a simple way to enable students and alumni to order official transcripts via the web at anytime, 24/7.

    11. 4/8/2012 11

    12. 4/8/2012 12 How Core Service Works

    13. 4/8/2012 13 Core Data Collected Identification Information Social Security number Student ID is NOT a substitute Name First Last Middle Initial

    14. 4/8/2012 14 Core Data Collected Identification Information Date of birth Permanent address Not always home or institutional residence School name School OPE ID

    15. 4/8/2012 15 Additional Important Information Previous name Previous SSN Core Data Collected

    16. 4/8/2012 16 Core Data Collected Enrollment Information Certification date Date institution ran the extract Enrollment status Full-Time Half-Time Less Than Half-Time Withdrawn Graduated Leave of absence Deceased Never attended

    17. 4/8/2012 17 Core Data Collected Enrollment Information Status start date Date student’s enrollment status begins Term beginning date First day of the term Term ending date Last day of the term

    18. 4/8/2012 18 Core Data Collected Enrollment Information Anticipated graduation date Institutionally calculated Directory (FERPA) block indicator Identifies students who do not want their directory information divulged

    19. Enrollment Data Uses

    20. 4/8/2012 20 Benefits to Schools Free to colleges and universities NSLDS SSCRs done by Clearinghouse Reduces paper deferments Reduces technical defaults

    21. 4/8/2012 21 Benefits to Community Reduces lender costs Reduces technical defaults

    22. 4/8/2012 22

    23. 4/8/2012 23

    24. 4/8/2012 24

    25. 4/8/2012 25

    26. 4/8/2012 26

    27. Reporting Schedule Schools send files of ALL enrolled students

    28. 4/8/2012 28 92% of nation’s IPEDS enrollment count (15.5 million currently enrolled students) 3,100+ colleges and universities Data refreshed 8-10 times a year 80+ million current and historical records

    29. Core School Participation 29 SOURCE: MONTHLY MANAGEMENT REPORT – Core Service Participants (# of Schools – Actual) Notes: 2/25/08: Deleted all years prior to 1996 & all interval month data. Chart now contains only Dec. data & YTD for current year. 8/15/07: changed 12/1/1994 data to 1/1/1995 data to eliminate 1994 from line chart. 2007 year and tick mark were added by hand. 2007 will not auto display on the chart until 12/07. SOURCE: MONTHLY MANAGEMENT REPORT – Core Service Participants (# of Schools – Actual) Notes: 2/25/08: Deleted all years prior to 1996 & all interval month data. Chart now contains only Dec. data & YTD for current year. 8/15/07: changed 12/1/1994 data to 1/1/1995 data to eliminate 1994 from line chart. 2007 year and tick mark were added by hand. 2007 will not auto display on the chart until 12/07.

    30. DegreeVerify

    31. How DegreeVerify Works

    32. DegreeVerify Benefits Benefits to Schools Free to schools Reduces staff interruptions Qualifies school for Student Self-Service Qualifies school to receive degree and graduation data on StudentTracker inquiries Free verification services for school’s HR dept. Free reports and verification history

    33. Total DegreeVerify Participation 33

    34. 4/8/2012 34 Degrees Data Collected for DegreeVerify

    36. 4/8/2012 Clearinghouse Academy 36 StudentTracker for Institutional Researchers

    37. 4/8/2012 37 How StudentTracker Works

    38. 4/8/2012 38 StudentTracker Inquiries

    39. 4/8/2012 39 StudentTracker Batch Inquiries

    40. 4/8/2012 40 Sample Groups for StudentTracker

    41. 4/8/2012 41 Sample Groups for StudentTracker

    42. 4/8/2012 42 Sample Groups for StudentTracker

    43. 4/8/2012 43 Sample Groups for StudentTracker

    44. 4/8/2012 44 Sample Groups for StudentTracker

    45. 4/8/2012 45 Sample Groups for StudentTracker

    46. 4/8/2012 46 StudentTracker Batch Inquiries

    47. 4/8/2012 47 StudentTracker Batch Inquiries- 6 Steps

    48. 4/8/2012 48 Batch File Layout: Header Row Header Row (first row in spreadsheet) Provides information regarding your institution and the type of information requested First column contains “H1” Your 6-digit school code Your 2-digit branch code School name File creation date Inquiry type

    49. 4/8/2012 49 Batch File Layout: Header Row Header Row (first row in spreadsheet) Inquiry Type SE: Subsequent Enrollment for Previously Enrolled Students/Transfers Out) Searches for attendance AFTER the Search Begin Date DA: Subsequent Enrollment for Prospective Students/Denied/Declined Admissions Searches for attendance AFTER the Search Begin Date PA: Prior Attendance for Pending Admissions Decisions Searches for attendance BEFORE the Search Begin Date SB: Sibling/Parent Enrollment Searches for attendance AFTER the Search Begin Date

    50. 4/8/2012 50 Batch File Layout: Header Row Header Row (first row in spreadsheet) Inquiry Type SE: Cohort Query Searches for attendance AFTER the Search Begin Date. Identifies enrollments with terms ending after the search date or degrees awarded after the search date.

    51. 4/8/2012 51 Batch File Layout: Header Row

    52. 4/8/2012 52 Batch File Layout: Detail Rows Detail Rows (beginning in row 2) “D1” SSN First Name Middle Initial Last Name Name Suffix Date of Birth (YYYYMMDD) Search Begin Date (YYYYMMDD) 6-digit School Code (same in header row) 2-digit Branch Code (same in header row) 50-character field that will be returned to you

    53. 4/8/2012 53 Batch File Layout: Detail Rows

    54. 4/8/2012 54 Batch File Layout: Trailer Row “T1” Total number of spreadsheet rows

    55. 4/8/2012 55 Submitting Your File All StudentTracker files are submitted via Secure FTP All StudentTracker institutions can open an account Can have multiple users on one account Unlimited number of StudentTracker files can be submitted

    56. 4/8/2012 56 Submitting Your File

    57. 4/8/2012 57 Submitting Your File

    58. 4/8/2012 58 Submitting Your File

    59. 4/8/2012 59 Submitting Your File

    60. 4/8/2012 60 StudentTracker Batch Inquiries

    61. 4/8/2012 61 Retrieving Your File

    62. 4/8/2012 62 Retrieving Your File

    63. 4/8/2012 63 Importing the StudentTracker Return File into SAS

    64. 4/8/2012 64 Importing the StudentTracker Return File into SAS

    65. 4/8/2012 65 Importing the StudentTracker Return File into SPSS

    66. 4/8/2012 66 Importing the StudentTracker Return File into SPSS

    67. 4/8/2012 67 StudentTracker Benefits Provides unit-level and summary data for local and national research studies Extremely flexible and easy-to-use 80 million student records archived Degree and enrollment data available Fully FERPA compliant

    68. 4/8/2012 68 Security & Privacy

    69. 4/8/2012 69 Security & Privacy

    70. 4/8/2012 70 Security & Privacy Department of Education Approved Release of student records by schools to Clearinghouse approved by Dept. of Education ED letter available on Clearinghouse Web site StudentTracker approved as FERPA compliant by Dept. of Education

    71. 4/8/2012 71 Security & Privacy Clearinghouse Standards Only directory information disclosed, where required Student FERPA blocks honored, as required Additional services designed with FERPA as top priority

    72. 4/8/2012 72 Security & Privacy

    74. 4/8/2012 74 Presidents Provide more accurate responses to surveys, such as US News & World Report, and obtain additional state performance funding by correctly re-classifying drop-outs as transfers StudentTracker Users

    75. 4/8/2012 75 StudentTracker Users Admissions Directors Knowing which schools each of your prospective students chose will help you: Target, select and retain students Formulate more effective recruitment and retention strategies Learn who's competing with you for the most desirable students  Base your analyses and decisions on the latest factual information

    76. 4/8/2012 76 StudentTracker Users Research & Planning Officers Identify where each of your drop-outs transferred and where each of your graduates chose to pursue further study Enrollment Management Directors Plan curriculum modifications and inter-institutional alliances based on which schools students actually attend

    77. 4/8/2012 77 StudentTracker Users Registrars Obtain accurate information for the Student Right to Know Act and the Department of Education's IPEDS Graduate Rate Surveys (GRS) Financial Aid Directors Ensure that limited financial aid resources are awarded equitably by verifying the enrollment of family members listed on aid applications

    78. 4/8/2012 78 StudentTracker Users Perkins Loan Officers Identify delinquent borrowers enrolled at other schools who should receive in-school deferment status Distance Education Directors Obtain reports of students concurrently enrolled at other institutions

    79. 4/8/2012 79 Background on Voluntary System of Accountability (VSA) The VSA is a reporting system designed by NASULGC and AASCU as a means for its members to report in a standardized way that is more accessible to the public. The Clearinghouse has committed to providing enrollment and completion data via StudentTracker that will populate the Undergraduate Success & Progress Rate Chart. WWW.VOLUNTARYSYSTEM.ORG

    80. 4/8/2012 80 VSA- Chart for University of Wisconsin-La Crosse

    81. 4/8/2012 81 VSA- Chart for University of Wisconsin-La Crosse

    82. 4/8/2012 82

    83. StudentTracker Case Studies StudentTracker Case Studies 4/8/2012 83

    84. 4/8/2012 84 StudentTracker Case Studies What to consider prior to study… Research Question Potential cohort Query type Potential search date Social security number restrictions

    85. 4/8/2012 85 StudentTracker Case Study 1

    86. 4/8/2012 86 StudentTracker Case Study 1

    87. 4/8/2012 87 StudentTracker Case Study 1

    88. 4/8/2012 88 StudentTracker Case Study 1

    89. 4/8/2012 89 StudentTracker Case Study 1

    90. 4/8/2012 90 StudentTracker Case Study 1

    91. 4/8/2012 91 StudentTracker Case Study 1

    92. StudentTracker Case Studies StudentTracker Case Studies 4/8/2012 92

    93. 4/8/2012 93 StudentTracker Case Study 2

    94. 4/8/2012 94 StudentTracker Case Study 2

    95. 4/8/2012 95 StudentTracker Case Study 2

    96. 4/8/2012 96 StudentTracker Case Study 2

    97. 4/8/2012 97 StudentTracker Case Study 2

    98. 4/8/2012 98 StudentTracker Case Study 2

    99. 4/8/2012 99 StudentTracker Case Study 2

    100. 4/8/2012 100 StudentTracker Case Study 2

    101. 4/8/2012 101 StudentTracker Case Study 2

    102. 4/8/2012 102 StudentTracker Case Study 2

    103. 4/8/2012 103 StudentTracker Case Study 2

    104. 4/8/2012 104 StudentTracker Case Study 2

    105. 4/8/2012 105 StudentTracker Case Study 2

    106. StudentTracker Case Studies StudentTracker Case Studies 4/8/2012 106

    107. 4/8/2012 107 StudentTracker Case Studies 3 and 4

    108. 4/8/2012 108 StudentTracker Case Studies 3 and 4

    109. 4/8/2012 109 StudentTracker Case Studies 3 and 4

    110. 4/8/2012 110 StudentTracker Case Studies 3 and 4

    111. 4/8/2012 111 StudentTracker Case Studies 3 and 4

    112. 4/8/2012 112 StudentTracker Case Studies 3 and 4

    113. 4/8/2012 113 StudentTracker Case Studies 3 and 4

    114. 4/8/2012 114 StudentTracker Case Studies 3 and 4

    115. 4/8/2012 115 StudentTracker Case Studies 3 and 4

    116. 4/8/2012 116 StudentTracker Case Studies 3 and 4

    117. 4/8/2012 117 StudentTracker Case Studies 3 and 4

    118. 4/8/2012 118 StudentTracker Case Studies 3 and 4

    119. StudentTracker Case Studies StudentTracker Case Studies 4/8/2012 119

    120. 4/8/2012 120 StudentTracker Case Study 5

    121. 4/8/2012 121 StudentTracker Case Study 5

    122. 4/8/2012 122 StudentTracker Case Study 5

    123. 4/8/2012 123 StudentTracker Case Study 5

    124. 4/8/2012 124 StudentTracker Case Study 5

    125. 4/8/2012 125 StudentTracker Case Study 5

    126. Thank You! Ajeenah Haynes Research Associate National Student Clearinghouse 13454 Sunrise Valley Drive Suite 300 Herndon, VA 20171 haynes@studentclearinghouse.org 703-462-4808

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