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Tracking Applicants Using National Student Clearinghouse and State Databases in Florida

This presentation explores the tracking of prospective first-time freshmen, graduate, and professional students using the National Student Clearinghouse (NSC) and state databases in Florida. We discuss the methods used to analyze enrollment trends of students admitted by the University of Florida (UF) who did not enroll, the effectiveness of data sources, and the implications for recruitment and admission strategies. Our findings highlight significant enrollment patterns across various institutions and states, offering valuable insights for future research and institutional planning.

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Tracking Applicants Using National Student Clearinghouse and State Databases in Florida

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  1. Tracking Applicants Using National Student Clearinghouse and State Databases in Florida SAIR Conference San Antonio, TX Denise S. Gater & Carol Huang Office of Institutional Research October 13, 2003

  2. Introduction • Process • Results • Data Issues • Conclusions • Future Research

  3. Introduction • National competition for best students • Indicator of institutional quality • Used in rankings, accountability, benchmarking • Our focus on top students – • If we accept them and they do not attend, where are they enrolling?

  4. The Process • Examined subsequent enrollment of students admitted by UF who did not enroll – • Prospective First-time Freshmen • Prospective Graduate Students • Prospective First-Professional Students • Law • Dentistry • Medicine • Pharmacy • Vet Medicine

  5. The Process • Two Data Sources • National Student Clearinghouse (NSC) • State Databases in Florida • Official student data (Fall Semester) • Submitted by each institution in the state university system to the Florida Division of Colleges and Universities

  6. What is NSC? • Initially formed to simplify enrollment verification for student loans, assisting both higher ed institutions and lenders in a complex process. • EnrollmentSearch – a service that institutional researchers can use to query the NSC database of 40 million postsecondary enrollment records.

  7. What is NSC? • Institutions must sign an agreement that will allow sharing of their data • Data on prospective, current, and former students • > 2500 institutions (or 86% currently enrolled students) • Directory information (FERPA-compliant)

  8. What is NSC? • Enrollment of prospective students at our peer institutions • Association of American Universities (AAU) • 49 Active (82%) • 6 Inactive (10%) • 5 blocked ( 8%)

  9. Institutional Request File Layout

  10. Sample NSC Report

  11. NSC Response File Layout

  12. Results-Prospective First-time Freshmen • Prospective First-time Freshmen with SAT >= 1100 (N = 4,402) • 3,650 (83%) found enrolled • Enrolled in 352 institutions • Enrolled in 47 states

  13. Results – Prospective First-time Freshmen

  14. Prospective First-time FreshmenTop Universities by SAT Range

  15. Prospective First-time FreshmenTop Universities by Ethnicity

  16. Results – Prospective Graduate Students(N = 2,950) • 1,171 (40%) found enrolled • Enrolled in more than 200 institutions • Enrolled in 46 states

  17. Prospective Graduate StudentsBy Ethnicity

  18. Prospective Graduate StudentsBy Top States

  19. Prospective Graduate Students Top institutions of enrollment

  20. ResultsProspective Law Students • 217 out of 303 enrolled • Enrolled in about 66 institutions • Enrolled in 24 states

  21. Prospective Law StudentsBy Ethnicity

  22. Prospective Law StudentsBy Top States

  23. Prospective Law Students Top institutions of enrollment

  24. Prospective First Professionals – Dentistry, Medicine, Pharmacy, & Vet Medicine

  25. Data Issues • Registrars’ concerns • Timely submission of data • Student classification level needed • Students enrolled in non-degree programs • 1st Professional admits enrolled in non- professional programs

  26. Data Issues • Response file • Institutional classifications • Subsequent enrollment dates

  27. Conclusions • Rich data source for analyses • Results useful for recruitment and admission purposes • Positive experience with NSC • More institutions participating/sharing data

  28. Future Research • Where do our baccalaureate graduates enroll in graduate school? • Where do our transfers-out enroll? • Examination of prospective graduate students by GRE/GMAT, etc.

  29. Questions? or Comments?

  30. Tracking Applicants Using National Student Clearinghouse and State Databases in Florida www.ir.ufl.edu/sair 2003 SAIR, San Antonio, TX Denise Gater Carol Huang University of Florida

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