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Vendor Advisory Council Meeting Florida Government Expo Tampa, Florida September 25, 2003

MyFloridaMarketPlace. Vendor Advisory Council Meeting Florida Government Expo Tampa, Florida September 25, 2003. Agenda. Introductions MyFloridaMarketPlace Update Using MyFloridaMarketPlace Other Business Close. Introductions. Name and Company Represented

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Vendor Advisory Council Meeting Florida Government Expo Tampa, Florida September 25, 2003

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  1. MyFloridaMarketPlace Vendor Advisory Council Meeting Florida Government Expo Tampa, Florida September 25, 2003

  2. Agenda Introductions MyFloridaMarketPlace Update Using MyFloridaMarketPlace Other Business Close

  3. Introductions • Name and Company Represented • Review and Approval of Minutes • Objectives for Today

  4. Agenda Introductions MyFloridaMarketPlace Update Using MyFloridaMarketPlace Other Business Close

  5. Overall Project Status • Completed Activities: • Completed first two strategic sourcing events: • Office Supplies Reverse Auction (Intent to Award 8/28) • MRO Supplies (Intent to Award 9/9) • Lessons learned on Sourcing • Vendor Information Sessions combined with targeted phone calls • Completed Model Office Sessions • Revised Agency Deployment Schedule based on agency feedback • Department of Citrus live on 9/2 • Upcoming Activities: • Continue to monitor DOT, DMS and STO activities • Provide post-implementation support to Citrus • Continue Preparations for Next Wave of Agencies • Initiate second wave of strategic sourcing events • Finalize revised DFS plan and assess impact of new approach • Online Encumbrance and Disbursements Go Live mid-November

  6. Stakeholder Participation • Vendors Registered: • 22,583 vendors registered in MyFloridaMarketPlace as of 9/15/03 • 7,392 (33%) of vendors registered are CMBE/MBE • 1,245 CMBE vendors targeted for registration; 90% of those are now registered • Pilot Agencies (DMS, STO, DOT): • 1,275 requisitions and 1,081 Purchase Orders issued for $24,551,000 through 8/29/03 • 2 open bid events, 2 closed bids, and 6 bids pending selection • Contracts/Catalogs: • 426 Contracts Loaded • 419 Catalogs Loaded • 24,410 SKUs Loaded

  7. Vendor Outreach • Vendor Outreach • Have conducted more than 40 General Vendor sessions around the state and 65 State Term Contract Forums • An additional 30 general sessions are scheduled through mid-December • Critical Agency Vendors • Identified 10,000 agency vendors • Outreach to these vendors is underway • C/MBE Vendor Outreach • Identified 1,200 targeted CMBE vendors • Made 700 phone calls

  8. Deployment for Agencies and Departments

  9. Agenda Introductions MyFloridaMarketPlace Update Using MyFloridaMarketPlace Other Business Close

  10. Using MyFloridaMarketPlace • Vendor Registration • Sourcing • Available and Planned Vendor Training

  11. Vendor Registration Click here to start the registration process

  12. Vendor Registration

  13. Registration Guidelines The Vendor Registration System supports two different approaches to registration. The vendor may register all of their locations under one location or register each vendor location separately.

  14. Registration Guidelines The Vendor Registration System supports two different approaches to registration. The vendor may register all of their locations under one location or register each vendor location separately. Corporate Registration- Location Managed Corporate Managed Location Registration Location 1 Corporate Corporate Location 1 Location 1 Location 2 Location 3 Location 2

  15. Sourcing: The New Way to Procure Sourcing

  16. Sourcing Events More than a dozen sourcing events have been conducted by the pilot agencies since MyFloridaMarketPlace “go live” on July 1, 2003.

  17. Sourcing—Lessons Learned • Once a list of targeted vendors is identified, send out an e-mail prior to the bid opening to remind them to: • To confirm that they have registered and are able to logon • To confirm that they have selected the ability to receive solicitations and the proper commodity codes • Standard bid templates exist, standard language being developed • The Sourcing Event Tool Kit will provide recommended timeline to include mock training for reverse auctions • Agencies will have ability to edit everything, including General Conditions, and add technical specifications • Vendors should get their bids in early – do not wait until the last minute • They have the ability to change their bids without the Agency seeing what they have entered until after the bid is closed

  18. Vendor Training: How Do You Do That? Vendor Training

  19. Vendor/Buyer Training Resources Several resources are available to help vendors and buyers successfully use the MyFloridaMarketPlace.

  20. Available Vendor Training

  21. Vendor Training

  22. Example of Training

  23. Agenda Introductions MyFloridaMarketPlace Update Using MyFloridaMarketPlace Other Business Close

  24. Other Business • Feedback from the Council • Discussion and Questions • Next Meeting

  25. Agenda Introductions MyFloridaMarketPlace Update Using MyFloridaMarketPlace Other Business Close

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