OVERVIEW This module contains information about the safety and health hazards of offices. It also suggests safety rules and practices that can, when followed, greatly reduce the danger of injury and poor health to business and office workers.
Objectives Be able to explain the 4 costs of office and business accidents. Be able to discuss the ways to control office hazards through layout and design requirements. Be able to explain the difference in natural and controlled ventilation. Be able to give examples of electrical hazards in an office setting. Be able to explain the correct ways to store things in janitorial closets. Be able to describe the proper requirements for restrooms, first aid kits, and eating areas.
Objective 1 Be able to explain the 4 costs of office and business accidents.
cost of office and business accidents Accidents are costly in a number of ways. The human “cost” includes pain and suffering, disruption of normal routine and family life, and in some cases, disability or death. The financial burden of accidents falls on individual workers and on their employers.
the costs of office and business accidents • . While workers compensation may cover some of the costs for these cases, the actual cost of an accident includes the cost of : • medical treatment • lost wages • decreased office production • higher insurance and business costs for the company
Medical Treatment • If employee/worker was hurt on the job, then most likely the employer will be responsible for the medical treatment---or the employee may have to absorb/pay for the medical treatment.
LOST WAGES • If the employee is hurt and not able to come to work, then that employee is not receiving pay because they are missing work. (unless job specifies they will continue to get paid while on medical leave due to work injury)
Decreased Office Production • If an employee is not at work, then the office/business is less productive because they are now short a person. • Who will do their work? • Will they work go undone or will it be added to someone else’s responsibilities?
Higher insurance and business costs for the company • Business keep insurance on its employees to help pay for these costs should they arise • However---if a business has a lot of workers getting hurt and in turn they are relying on their insurance company ---then the cost of their insurance will most likely increase.
Ways to control office hazards through layout and design • Place office furniture and machines out of walkways—close as possible to the most frequent users. • Free aisles of things such as trash cans, pencil sharpeners, electric or telephone cords.
Ways to control office hazards continued… • Group similar activities such as copying processes. • Bolt file cabinets to the floor, the wall, or to other file cabinets so that they cannot tip over. • Place cabinets so that open drawers do not extend into a walkway.
Natural and Controlled Ventilation in the Office. • What is ventilation? • Exposure to Air • Ventilation in the office has two main • functions: • To remove fumes and to supply fresh air for breathing; and • To keep a comfortable working temperature. • 2 types of Ventilation • Natural • Controlled
Electrical hazards • cords out of walkways • Frayed cords & broken plugs – report to supervisors and tag them, preferably in red. • Hold the plug firmly when removing an electric plug from the receptacle. Never pull on the cord.
Electrical Hazards 4. Never operate electrical equipment with wet hands or while standing on a wet surface.
Electrical Hazards • Unplug any electrical equipment before servicing or adjusting.
Electrical Hazards • Do not overload • outlets & • extension cords.
Ways to properly store items in janitorial closets • Flammable liquids (those that will burn easily and quickly) should be clearly labeled and stored in approved safety containers. Oily rags and paper toweling should be placed in special waste containers. Must be kept away from heat sources and open flames. • Smoking is NEVER allowed in storage rooms.
RESTROOMS • All offices are required to provide running water for employee use. • Flooring must be of a type that is easily cleaned and that dries quickly. • Either natural or mechanical ventilation must be provided to vent fumes. • Food or beverages should not be stored or eaten in restrooms.