Facts about EVMS Population served, 1.5 million Community based, 1973

1. Why Cook At Home When You Can Dine Out?Managing the Community Outreach Menu.Ruth Smith, Outreach CoordinatorJudith Robinson, Assistant Dean for Library and Learning ResourcesEdward E. Brickell Library, Eastern Virginia Medical School

2. Facts about EVMS • Population served, 1.5 million • Community based, 1973 Stay in? Eat out? Can you afford to stay in? Can you afford to eat out?

3. 1 EVMS Library Outreach Program Area health professionals courtesy clients Community donated books and journals Outreach Coordinator job created 2001 Since 2001, over 4,000 citizens trained

4. Who do you want to dine with? Local Librarian Groups Clinical Practice Groups Internal and External MLA Programs Speaker’s Bureau SEA/NNLM Development Staff

5. Extend a Formal Invitation Reduce Risk Costs Who pays for what? Space / Equipment Needs Publicity Coordination Teaching Assignments The Partnership Letter

6. September 14, 2007 Bayside High School Health Sciences Academy Coordinator Dear Mr. Jones: This letter confirms our discussion that, the Edward E. Brickell Medical Sciences Library will enter a partnership with Bayside High School Health Sciences Academy for the purpose of Clinical Rotations to be held at the Edward E. Brickell Medical Sciences Library at Eastern Virginia Medical School for the 2007-2008 school year. The Brickell Library and Partners 1. Agree on project/event goals: The Library will host 75 students during the school year. Students will learn to use health information resources, observe librarians, explore the option of a career in librarianship, 2. Agree on scheduling: Bayside Health Sciences Academy will assign the dates and times. Each clinical rotation will be 3 hours in length either 9:00 am – 12:00 pm or 1:00 pm to 4:00pm, Monday through Friday. If students do not appear at the appointed time, the EVMS Outreach Coordinator will call and report the absence to the Bayside Coordinator. Students will come in groups of 2-6. The Bayside Academy coordinator will provide a list of students along with the date their clinical rotation is scheduled. 3. Agree on resources needed for this project/event: The format of the session will be dictated by the space and technology available at the Brickell Library. EVMS librarians will conduct the clinical rotation project under the direction of the Outreach Coordinator. Students will provide their own transportation and will be covered by the Virginia Beach travel liability guidelines. The Brickell Library will pay parking expenses in an EVMS parking facility. Evaluations must be completed by each Bayside student. All evaluation results will be shared. 4. Agree to coordinate and agree on any publicity, news release etc.: The EVMS Chronicle will be covering this project. Bayside anticipates no publicity at this point but will notify the Brickell Library Outreach Coordinator if the situation changes. We appreciate the opportunity to partner with Bayside High School Health Sciences Academy and look forward to a long and rewarding association and many successful events and projects. Sincerely Ruth Smith, MLIS Outreach Services Coordinator Edward E. Brickell Medical Sciences Library Eastern Virginia Medical School PO Box 1980 Norfolk VA 23501-1980

7. Cost Sharing Picking Up the Tab Exhibit Awards, Grants Cost/Benefit Reassigning Resources

9. Remember, There Will Be Dancing! Expect the Unexpected Flexibility is the Key Use a Checklist to Minimize Problems

10. Will You Dine Together Again? Evaluating the Outreach Activity Evaluation Event Activity Report Logic of Consequences

11. Don’t Forget the Thank You Note Communication Coordinate publicity with partners Celebration Promotion attracts new partners

12. Bon Appetit!