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Carlson Wagonlit Operation Procedure. Harman Service Configuration. Location of service centre – CWT Guangzhou Phone: 400 678 0720 Email: harmantravel@carlsonwagonlit.com.cn Fax: +86 20 28387363 Normal Office Hours: 08:30 – 18:00 Monday to Friday After Hours Emergency Service
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Harman Service Configuration • Location of service centre –CWT Guangzhou • Phone: 400 678 0720 • Email: harmantravel@carlsonwagonlit.com.cn • Fax: +86 20 28387363 • Normal Office Hours: 08:30 – 18:00 Monday to Friday • After Hours Emergency Service • Phone: 400 887 7076 • Service Scope: for urgent change/booking of flight within 24 hours
Scope of Services • Travel Booking • Air/Hotel/Car/Rail * • Visa application assistance • Group travel • Meeting & Events • Safety & Security Management • CWT Guardian – destination information via email • Traveler tracking – incident report • Program Management by designated Program Manager • Process optimization • Suppliers optimization • MI Reporting • Data consolidation and CWT PMC report • Business review with analytical result
Air Booking & Ticketing Process Travel arrangement • Traveler/travel arranger use OBT (domestic travel only), telephone, email to get information • Travel counselor quotes the Lowest Fare Option with related fare restrictions Reservation • Make reservations via OBT (domestic travel only) or through service center • Get E-itinerary and booking record, including status of the booking, and ticket fare and related regulations.
Change & Refund • Contact CWT for any change or refund. -Domestic flights: discount tickets can not change airlines, full fare tickets are free to change. -International flights: usually have very strict restrictions, pay attention when the reservation is made. • The penalty of change and refund is different due to the time of cancellation/change, so please contact CWT as soon as you need cancellation/change.
Air Booking & Ticketing Process • www.cwt-online.com.cn • Use your email address as user name. • Password is default the same
Air Booking & Ticketing Process • Update your Profile before proceeding to make reservation
Air Booking & Ticketing Process Please select a reason when you haven’t selected the lowest fare that CWT recommended.
Air Booking & Ticketing Process OBT will send you the itinerary by email automatically after you complete the booking and then you can process to apply you Travel Application according to it
Air Booking & Ticketing ProcessOrder Management You can check all your bookings here If you want to cancel/change you reservation before ticketing, press "Delete” button (and make a new booking) If you want to refund the ticket after issuance, please contact CWT service center
Lowest Fare Option & Reason Codes • CWT will provide “Lowest Fare Option” for every booking based on the following booking window: • Domestic – 2 hours( 1 hour before and 1 hour after traveler’s preferred flight) • International – the whole day • Traveler must provide one of Harman’s standard reasons if not accepting the “Lowest Fare Option” proposed by CWT • The reason and cost difference will be reported to respective Business Unit leader and Harman Travel Management.
CWT OBT E-Itinerary • On-line system will send itinerary
Air Booking & Ticketing Process • Please ensure your reserved air ticket will be issued before deadline. Otherwise, it may be automatically cancelled by airline. • For after hours emergency reservation (within 24hours) and ticketing, on-line booking is also recommended. Please also call our after hour emergency service team for ticketing. Otherwise the reservation may be cancelled by airline
Making Hotel Reservations • Hotel reservations via GDS are free • Harman’s contracted hotels will be offered* • Credit card may be requested for guarantee during high season and for GDS booking • Manual hotel booking will be charged transaction fee
Making Hotel Reservations View Hotel & Select Room Rate Click this button to view hotel room rate detail Click here to view hotel information, picture & direction Click this button to reserve the room
Making Hotel Reservations Client Information Page Verify your Name here. If you want to make reservation for other person, please change the information here. If you like to share your booking information with other person, please input his/her email and mobile no here.
Making Hotel ReservationsCredit Card Guarantee Mandatory Credit card Guarantee
Making Hotel Reservations Reservation Details Please double check your booking details before guarantee
Making Hotel Reservations Complete Submitting Booking Request The system indicates that the booking request has been submitted successfully. Please wait for CWT email confirmation Click this button to view your bookings Reservation Number
Making Hotel Reservations Cancel my bookings Click Cancel Button to cancel the booking. Please cancel your booking before hotel cancellation deadline to avoid penalty if you select credit card guaranteed booking. Click this button to view your All bookings Select or put in key information to search booking Click reservation No. to view hotel booking
Hotel Booking Tips • Cancel hotel booking by deadline in hotel time zone to avoid cancellation penalty • Record cancellation numbers & staff names • “No Shows” are usually charged at the one full day rate
You have several channels to give CWT your feedback on our services • Access to the URL link indicated in our e-itinerary http://www.cwt-survey.com/SI/TrvlFeedbackForm_CN/index.htm • Contact your program manager for any issue Tony Jin Tel: (21) 2321 1000 ext. 8306 Email: tjin@carlsonwagonlit.com.cn • Contact our service team manager Rena Chen Tel: (21) 2321 1000 ext. 8301 Email: rchen@carlsonwagonlit.com.cn
