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Tuesday 20 th November 2012

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UNDERSTANDING SCHOOL FINANCES . Tuesday 20 th November 2012. UNDERSTANDING SCHOOL FINANCES . INTRODUCTION. Understanding School Finances. Nicholas Marten Business Manager UWC Atlantic College. Nicholas Marten. Bursar for 24 years

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  1. UNDERSTANDING SCHOOL FINANCES Tuesday 20th November 2012

  2. UNDERSTANDING SCHOOL FINANCES • INTRODUCTION

  3. Understanding School Finances Nicholas Marten Business Manager UWC Atlantic College

  4. Nicholas Marten • Bursar for 24 years • Experience in maintained and independent sector / day and boarding • Worked with 9 heads! • Former governor of 4 schools • Former Chairman of ISBA

  5. Understanding School Finances • Finance – the main subject What do we plan to achieve today? • How to read management accounts • Understanding cash flow • Build a vocabulary of terms

  6. Finance Finance – the main subject Demystifying the accounts!

  7. Management of finance in schools • Key part of Bursar’s role • Involvement varies from school to school, but: • Bursar must have grasp of subject • Head should be able to rely on Bursar in this area BUT • Head must, however, have an understanding of the topic!!!

  8. Finance • Schools as charities • Profit vs surplus • Loss vs deficit • Reserves

  9. Finance • Management Accounts • Budgetary control • Monitoring • Monthly or termly • Reliability • Circulation • Frequency

  10. Finance • Management Accounts ..\IPD finance course - monitor figs.xlsx

  11. Finance • Budget setting • Timescale • Process • Who? • When • How

  12. Finances • Benchmarking • Benchmarking 2011.xls

  13. Finance • Strategic Development • Planning • Financing • Monitoring • Review

  14. Finance • Financial Regulations • Purpose • Content - Financial regulations • Review

  15. Finance – Cash flow

  16. Cash flow • ..\Oct 12 CASHFLOW xls2.xlsx

  17. Debtors • Possibly one of the biggest day to day problems facing schools – especially in current climate • Apart from Health and Safety!

  18. Health and Safety • Health and Safety

  19. Health and Safety • Health and Safety • Slight digression – annual H&S awards

  20. Health and Safety Awards • 6th place

  21. Health and Safety Awards • 5th place

  22. Health and Safety Awards • 4th place

  23. Health and Safety Awards • 3rd place • The Bursar who is indestructible!

  24. Health and Safety Awards • 2nd place

  25. Health and Safety Awards • Runner Up

  26. Health and Safety Awards • And the winner is…

  27. Health and Safety Awards • And the winner is…

  28. Debtors • Possibly one of the biggest day to day problems facing schools – especially in current climate • Processes - ..\Debt chasing procedure.docx • Alternatives

  29. Finance • Debtors • I am determined to stay out of debt, even if I have to borrow money to do so!

  30. Finance • Debtors

  31. Debtors • Reporting to Governors • ..\Aged debtor schedule.xlsx

  32. Finance • Terms! • SORP • SOFA • Depreciation • Accruals • Balance Sheet • Revenue vs Capital • Cash flow

  33. Finance • Terms! • Fees in lieu of notice • Creditors / debtors

  34. Finance • Statutory Accounts ..\arcollege.pdf • Audit process • External • Internal • Audit Committees • Reconciliation • Banking relationships • Structure, Governance and Management • RISK

  35. Finance • Questions?