1 / 65

CALPADS Reporting & Certification

CALPADS STATE REPORTING SPRING 1 English Language Acquisition Status / Title III Eligible Immigrants. CALPADS Reporting & Certification. Introductions and Ground Rules. Introductions CDE / CSIS Participants IBM Participants Ground Rules

yaholo
Télécharger la présentation

CALPADS Reporting & Certification

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. CALPADS STATE REPORTINGSPRING 1English Language Acquisition Status / Title III Eligible Immigrants CALPADS Reporting & Certification Spring 1 Reporting & Certification v 1.7

  2. Introductions and Ground Rules Introductions CDE / CSIS Participants IBM Participants Ground Rules Mute phones while listening (*6 to mute and un-mute) Do not place your phone on HOLD Silence cell phones Hold questions until Q&A periods Submit all questions via the Chat function 2 Spring 1 Reporting & Certification v 1.7

  3. Course Description PREREQUISITE AND AUDIENCE • Target Audience ….. • LEA Program and Data Management Staff Responsible for submitting Spring data to CALPADS • LEA System Administrator(s) • Prerequisites ….. • Essential 1- 4 – Complete CALPADS Training series • Hands-on Experience submitting and verifying SSID Enrollment and Fall 1 Spring 1 Reporting & Certification v 1.7

  4. Course Description COURSE OBJECTIVES • Participants will understand ….. • What data is expected • Participants will be able to ….. • Identify and maintain English Language Acquisition data • Identify and maintain Title III Eligible Immigrant data • Understand key data submission error checks • Identify key reports • Understand key data certification error checks Spring 1 Reporting & Certification v 1.7

  5. Contents This module includes the following: • Introduction to Spring 1 • English Language Acquisition Status • Title III Eligible Immigrants • Data Certification • Wrap-Up Spring 1 Reporting & Certification v 1.7

  6. INTRODUCTION to SPRING 1 English Language Acquisition Status Title III Eligible Immigrants Spring 1 Reporting & Certification v 1.7

  7. Introduction to Spring 1 FOCUS Spring 1 collects …. • English Language Acquisition • Count by Status as of Spring Census Day • Count of English Learners Reclassified RFEP during the Report Period • Title III Eligible Immigrants • Count as of Spring Census Day Spring 1 Reporting & Certification v 1.7

  8. Introduction to Spring 1 IMPORTANT DATES • Data Submission Windows • Collection Window • Start Date = TBD • End Date = TBD • Amendment Window • Start Date = TBD • End Date = TBD • Spring Census Day • March 1 Spring 1 Reporting & Certification v 1.7

  9. Introduction to Spring 1 IMPORTANT DATES • Report Period • From Date = Day after Previous Spring Census Day (March 2, 2010) • Through Date = Spring Census Day for current Reporting Year (March 1, 2011) Spring 1 Reporting & Certification v 1.7

  10. Introduction to Spring 1 SCHOOLS EXPECTED • Recently closed schools (i.e., schools that closed during the Report Period) are expected to submit ELs who were reclassified as RFEP during the Report Period while enrolled in that school • Eligible Immigrant submission is optional for Pre-Kindergarten Spring 1 Reporting & Certification v 1.7

  11. ENGLISH LANGUAGE ACQUISITION STATUS (ELAS) Spring 1 Reporting & Certification v 1.7

  12. English Language Acquisition PURPOSE of ELAS Counts • Provide critical information to government organizations to guide funding*, research, program planning, and policy decisions • CDE uses to … • Determine counts of eligible limited-English-proficient students in order to fund LEAs for the NCLB Title III LEP Program • Report LEP counts to the US Department of Education on the Title III Biennial Report and other federal reports • Report English language acquisition statuses, services, and strategies to create the Language Census Report • Project future EL enrollments and teachers that provide instructional services to ELs * Title III funding uses certified data; however, the funding model requires aggregations of some LEA and Charter School data that may result in funding based on data that differ from the data certified by the LEA/Charter School. Spring 1 Reporting & Certification v 1.7

  13. English Language Acquisition CONTENTS • Status of California public school students whose primary language is not English,* as determined by the Home Language Survey required by the California Code of Regulations • Students classified as of Census Day …. • English Learner (EL) • Initial Fluent English Proficient (IFEP) • Reclassified Fluent English Proficient (RFEP) • To Be Determined (TBD) • Students reclassified from EL to RFEP during the Report Period * Primary Language Code not equal English (00) or Sign Language (37) Spring 1 Reporting & Certification v 1.7

  14. English Language Acquisition DATA SUBMITTED TO ODS • No new data elements • Student Profile data maintained on an on-going basis is collected in the snapshot • Student Enrollment – determines a student’s effective enrollment and which school reports the student • Student Information – determines a student’s English Language Acquisition Status • Student Program – used as filter on reports [i.e. Special Education (144), Title 1 Part C Migrant (135), Gifted and Talented (127), and Socio-economically Disadvantaged when using Free or Reduced Price Meal (175)] Spring 1 Reporting & Certification v 1.7

  15. English Language Acquisition DATA & TERM DEFINITIONS ELAS= English Language Acquisition Status IMM = Title III Eligible Immigrant http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp Spring 1 Reporting & Certification v 1.7

  16. English Language Acquisition DATA & TERM DEFINITIONS Spring 1 Reporting & Certification v 1.7

  17. English Language Acquisition STUDENTS REPORTED Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD on Spring Census Day ELAS COUNT Students reclassified from EL to RFEP at any time during the Report Period RFEP COUNT Spring 1 Reporting & Certification v 1.7

  18. English Language Acquisition STUDENTS REPORTED – ELAS Count Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD on Spring Census Day • Open enrollment on Census Day* • Enrollment Status = 10 (Primary) • SINF record overlapping the enrollment on Census Day with: • Grade Level = K-12 • English Language Acquisition Status Code = EL, IFEP, RFEP, or TBD • English Language Acquisition Status Start Date <= Census Day • SINF Effective Start Date <= Census Day • SINF Effective End Date = Null or >= Census Day * Reported from the school with the open enrollment Spring 1 Reporting & Certification v 1.7

  19. English Language Acquisition STUDENTS REPORTED – RFEP Count Students reclassified from EL to RFEP at any time during the Report Period • Open enrollment at any time during the Report Period* • Enrollment Status = 10 (Primary) • Most recent SINF record overlapping the enrollment with: • Grade Level = K-12 • ELAS Code = RFEP • ELAS Start Date >= Report From Date and <= Report Through Date • ELAS Start Date and SINF Effective Start Date are both >= Student School Start Date and <= Student School Exit Date - if Exit Date not missing • A prior SINF record exists for an enrollment where: • ELAS Code = EL • ELAS Start Date< the ELAS Start Date of the selected RFEP record • SINF Effective Dates overlap any open primary enrollment for the same • school either during the Report Period or one calendar day prior to the • Report From Date • SUMMARY • RFEP occurred during the enrollment and during the Report Period • Preceded by an EL for the same school during the Report Period *Reported from the school in which the reclassification occurred Spring 1 Reporting & Certification v 1.7

  20. English Language Acquisition STUDENT IDENTIFICATION • English Language Acquisition Status (ELAS) Code • Required for all Grade Levels except AD • ELAS Start Date • Required unless status is “English Only” • Cannot be after Record Effective Start Date or in the future • Student Proficient or Advanced for ELA Code • Required if ELAS Code = RFEP The Student Information (SINF) record must be effective (i.e. in effect) for the period of time being reported – based on Record Effective Start & End Dates. This record identifies the ELAS Code. Effective Dates Caution: Primary Language not = English (00) or Sign Language (37) if EL, IFEP or RFEP. It is identified once during a student's school career and should never change. Spring 1 Reporting & Certification v 1.7

  21. English Language Acquisition STUDENT IDENTIFICATION #1 • Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD on Census Day* Requirement on Spring Census Day: Open enrollment (SENR) and the following SINF record that overlaps Census Day • SINF Record Effective Start Date <= Spring Census Day • SINF Record Effective End Date >= Spring Census Day or Null • ELAS Code = EL, IFEP, RFEP, or TBD • ELAS Start Date <= Spring Census Day Code Required unless Grade = AD Date Cannot be > Record Effective Start Date or Current Date Required if RFEP * Reported from school enrolled on Spring Census Day Spring 1 Reporting & Certification v 1.7

  22. English Language Acquisition STUDENT IDENTIFICATION #2 Students reclassified from EL to RFEP at any time during the Report Period* Requirement at any time during the Report Period: Open enrollment (SENR) and the following SINF record that overlaps the SENR record • SINF Effective Start Date >= Student School Start Date & <= Student School Exit • ELAS Code = RFEP • ELAS Start Date >= Student School Start Date & <= Student School Exit and <= Report Through Date and >= Report From Date • Prior ELAS for same school = EL Date Cannot be > Record Effective Start Date or Current Date * Reported from School enrolled on ELAS Start Date. If multiple SINF records meet criteria, record with most recent Effective Start Date used. Spring 1 Reporting & Certification v 1.7

  23. English Language Acquisition DATA INPUT VALIDATIONS ELAS Code • If RFEP, Student Proficient or Advanced for ELA Code must be populated • If student’s Grade Level Code not = AD, ELAS Code must be populated • If EL, RFEP or IFEP, Primary Language cannot equal English or Sign Language Spring 1 Reporting & Certification v 1.7

  24. English Language Acquisition DATA INPUT VALIDATIONS ELAS Date • If ELAS Code not = EO, ELAS Start Date must be populated • ELAS Start Date must be < = SINF Effective Date • ELAS Start Date must be < = Current System Date Spring 1 Reporting & Certification v 1.7

  25. English Language Acquisition DATA INPUT VALIDATIONS ELAS Data Processing • If submitting SINF with Effective Start Date = existing SINF Effective Start Date, the ELAS Code on the input SINF should be the same as on the existing SINF to avoid overwriting history Spring 1 Reporting & Certification v 1.7

  26. English Language Acquisition REPORTS • Certification and Supporting Reports Note reports available in ODS C = Certification Report S = Supporting Report Spring 1 Reporting & Certification v 1.7

  27. English Language Acquisition CERTIFICATION REPORT 2.8 - English Language Acquisition Status - Count by Primary Language • Period Reported: Spring Census Day • Students Included: Students with an English Language Acquisition Status of EL, IFEP, RFEP, or TBD on Census Day • Reported by: Grade & Primary Language on Census Day • Reported for: School where enrolled on Census Day Reminder: Primary Language is identified only once during the course of a student's school career and should never change Spring 1 Reporting & Certification v 1.7

  28. English Language Acquisition SUPPORTING REPORT for 2.8 8.1 – Student Profile When accessed from school link on Report 2.8, includes the same students whose information was aggregated into 2.8 Spring 1 Reporting & Certification v 1.7

  29. English Language Acquisition CERTIFICATION REPORT 2.9 - English Language Acquisition Status - Census Comparison N/A 2010-11 N/A 2010-11 N/A 2010-11 N/A 2010-11 SUPPORTING REPORT for 2.9 2.10 - English Language Acquisition Status - Census Comparison Student List N/A 2010-11 Period Reported: Current and Previous year Census Day Note: For 2010-11, previous year data available only for aggregate EL Spring 1 Reporting & Certification v 1.7

  30. English Language Acquisition CERTIFICATION REPORT 2.12 - English Language Acquisition Status - ELs Reclassified RFEP • Period Reported: Previous Spring Census Day + 1 through Current Spring Census Day (3/2/10 – 3/1/11) • Students Included: ELAS = RFEP with ELAS Start Date during the period reported • Reported for: School where enrolled ondate of reclassification(i.e. ELAS Start Date for RFEP) Note: May or may not be still enrolled on Census Day SUPPORTING REPORT for 2.12 2.13 - English Language Acquisition Status - ELs Reclassified RFEP Student List Spring 1 Reporting & Certification v 1.7

  31. English Language Acquisition KEY POINTS • No new data elements. No special submission of student data for Spring 1 English Language Acquisition if Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 and 2. • The qualifying Student Information record must have Effective Dates that overlap the student’s dates of enrollment for the period being reported • ELAS Start Datecannot be after the SINF Record Effective Start Date Spring 1 Reporting & Certification v 1.7

  32. English Language Acquisition KEY POINTS • The Primary Language is the language the student first learned, is spoken by the student, or in the case of student too young to speak, the language spoken most frequently by adults in the home. The primary language, also known as “native language,” is required during enrollment (generally gathered on the Home Language Survey) and should never change. • EL and FEP counts by language by grade levelpreviously collected on the Language Census (LCEN) spring collection (report) will now be collected through the CALPADS Spring 1 Data collection. EL teacher counts and EL counts by instructional setting will be derived from data collected through the CALPADS Fall 2 data collection. Spring 1 Reporting & Certification v 1.7

  33. Questions English Language Acquisition Status? Spring 1 Reporting & Certification v 1.7

  34. TITLE III ELIGIBLE IMMIGRANTS Spring 1 Reporting & Certification v 1.7

  35. Title III Eligible Immigrants PURPOSE of Count • CDE allocates grants to LEAs that experience a significant growth in their eligible immigrant student populations, based on the total number of eligible immigrant students enrolled in California • CDE creates the required Student National Origin Report (SNOR) and determines the counts for the NCLB Title III Immigrant Program • The count occurs two times each school year to respond to LEAs that are impacted by significant enrollments of migrant students who may be absent for part of the school year. The higher of the two counts taken in the fall and spring is used for funding and reporting purposes. Spring 1 Reporting & Certification v 1.7

  36. Title III Eligible Immigrants DATA SUBMITTED TO ODS • No new data elements. No special data submission • Student Profile data maintained on an on-going basis is collected in the snapshot • Student Enrollment – determines a student’s effective enrollment and which school reports the student • Student Information – determines students’ National Origin and qualifications • Student Program – used as filter on reports [i.e. Special Education (144), Title 1 Part C Migrant (135), Gifted and Talented Education (127), and Socio-economically Disadvantaged when using Free or Reduced Price Meal (175)] Spring 1 Reporting & Certification v 1.7

  37. Title III Eligible Immigrants STUDENTS REPORTED • Students designated as Title III Eligible Immigrant who are enrolled on Census Day • are age 3-21 (inclusive) • are enrolled in any public or private elementary or secondary school in grades K-12 (including UE and US)* • were not born in any of the 50 United States, District of Columbia, or Puerto Rico • have not been attending any one or more K-12 schools in the United States for more than three full school years cumulative * Submission of PS data is optional Spring 1 Reporting & Certification v 1.7

  38. Title III Eligible Immigrants STUDENT IDENTIFICATION Student Enrollment (SENR) and Student Information (SINF) data as of Spring Census Day are used to identify students • Open Enrollment • Enrollment Status Code = 10 (Primary) • Student Age = 3-21 (inclusive) using Student Birth Date • Student Birth Country Code not = US or PR* • Enrolled in US School Less Than Three Cumulative Years Indicator = Y** • Grade Level Code = K-12 (KN, 01-12, UE, US)*** * PR currently not implemented ** Enrolled in Grades K-12 *** Certified Grade Levels - PS optional Spring 1 Reporting & Certification v 1.7

  39. Title III Eligible Immigrants STUDENT IDENTIFICATION (cont.) • Open enrollment • Enrollment Status = Primary (10) • Age = 3-21 (inclusive) using Birth Date • Birth Country not = US • Enrolled in US (K-12) School < 3 Cumulative Years = Y • Grade Level = K-12 Requirement on Spring Census Day: Open enrollment (SENR) with qualifying SENR data Effective Dates Spring 1 Reporting & Certification v 1.7

  40. Title III Eligible Immigrants STUDENT IDENTIFICATION (cont.) • Open Enrollment • Enrollment Status = Primary (10) • Age = 3-21 (inclusive) using Birth Date • Birth Country not = US • Enrolled in US (K-12) School < 3 Cumulative Years = Y • Grade Level = K-12 Requirement on Spring Census Day: SINF record that overlaps Census Day with qualifying Demographic data Demographics Effective Dates Spring 1 Reporting & Certification v 1.7

  41. Title III Eligible Immigrants STUDENT IDENTIFICATION (cont.) • Open Enrollment • Enrollment Status = Primary (10) • Age = 3-21 (inclusive) using Birth Date • Birth Country not = US • Enrolled in US(K-12)School < 3 Cumulative Years = Y • Required of all Grade Levels if Birth County not = US or PR • Does not include time in PS • Grade Level = K-12 Requirement on Spring Census Day: SINF record that overlaps Census Day and includes qualifying Status data Effective Dates Note: Student Initial School Enrollment Date (in US & PR K-12, including homeschooling) is not used to identify Eligible Immigrants and is not validated against Enrolled in US School < 3 Cumulative Years Indicator • Used in Pre-ID process • Required for K-12 if Birth County not = US or PR • Required for K-12 if ELAS Code = EL Spring 1 Reporting & Certification v 1.7

  42. Title III Eligible Immigrants STUDENT IDENTIFICATION (cont.) • Open Enrollment • Enrollment Status = Primary (10) • Age = 3-21 (inclusive) using Birth Date • Birth Country not = US • Enrolled in US (K-12)School < 3 Cumulative Years = Y • Grade Level = K-12* Requirement on Spring Census Day: SINF record that overlaps Census Day and includes qualifying Grade data Effective Dates * PS optional Spring 1 Reporting & Certification v 1.7

  43. Title III Eligible Immigrants DATA INPUT VALIDATIONS Student Birth Country Code • If not = US or Puerto Rico, the following must be populated • Student Initial US (K-12) School Enrollment Date (Required for K-12 grade levels) • Enrolled in US (K-12) School less than Three Cumulative Years Indicator (Required for All grade levels) Spring 1 Reporting & Certification v 1.7

  44. Title III Eligible Immigrants REPORTS • Certification and Supporting Reports Note that 2.2 is available for both Fall 1 & Spring 1 Note reports available in ODS C = Certification Report S = Supporting Report Spring 1 Reporting & Certification v 1.7

  45. Title III Eligible Immigrants CERTIFICATION REPORT • 2.1 - Title III Eligible Immigrants - Count • Fall = Certified data from Fall 1 • Higher count used for funding & reporting SUPPORTING REPORT for 2.1 • 2.2 - Title III Eligible Immigrants - Count by Birth Country • Can be accessed from Spring link on Report 2.1 • Can compare with Fall 1 Report 2.2 to verify Fall count Spring 1 Reporting & Certification v 1.7

  46. Title III Eligible Immigrants SUPPORTING REPORT for 2.2 8.1 – Student Profile • When accessed from school link on Report 2.2, includes the same students whose information was aggregated into 2.2 • When accessed directly, can be filtered for Title III Eligible Immigrants Spring 1 Reporting & Certification v 1.7

  47. Title III Eligible Immigrants KEY POINTS • No new data elements. No special submission of student data for Spring 1 Title III Eligible Immigrants if Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 and Fall 2. Spring 1 Reporting & Certification v 1.7

  48. Questions Title III Eligible Immigrants? Spring 1 Reporting & Certification v 1.7

  49. DATA CERTIFICATION Spring 1 Reporting & Certification v 1.7

  50. Data Certification SNAPSHOT PROCESS Spring 1 collects …. 1- Identify Students Included 2 - Select Data for Included Students 3 - Report Students Using Selected Data Each step in the process has specific rules Spring 1 Reporting & Certification v 1.7

More Related